City of Freeman

185 E. 3rd Street
Freeman, South Dakota 57029

Freeman City Council Regular Session - Thursday, Jan. 5, 2017

Freeman City Council Regular Session

Thursday, January 5, 2017

The Council of the City of Freeman met in regular session on Thursday, January 5, 2016 at 7:30 p.m. at the Freeman City Hall.  Mayor Sam Sorensen presided and the following members were present: Russ Becker, Charles Gering, Clifford Tjaden, and Charly Waltner. Absent was Terry Jacobsen. Also attending were Finance Officer Adam Van Ningen, and Tim Waltner from the Freeman Courier.  Guests in attendance included the following: Duane Walters, Police Chief Richard Cummings, and Jonathan Slevin.

Minutes of the December 19, 2016 Regular Meeting

Waltner moved to accept the December 19, 2016 regular session minutes as presented. Munkvold seconded the motion. All votes aye. 

Vouchers & Salaries

Tjaden moved to approve the vouchers and salaries listed below.  Becker seconded the motion. Roll call: all votes aye.

PAYROLL - AMBULANCE            1,398.37

PAYROLL - FINANCE            1,234.72

PAYROLL - GOV’T BUILDING                190.82

PAYROLL - POLICE DEPT            4,588.26

PAYROLL - STREET                925.11

PAYROLL - RECYCLE            1,300.92

PAYROLL - PARK/POOL                925.11

PAYROLL - LIBRARY            2,631.83

PAYROLL - COMMUNITY CENTER                  54.16

PAYROLL - WATER            3,665.76

PAYROLL - SEWER                936.39

PAYROLL - REFUSE            2,786.61

MERCHANTS STATE BANK, 941 deposit            6,354.25

SD RETIREMENT            3,198.10

WELLMARK, health insurance            7,153.36

ACH FEES, payroll & utilities                  30.00

ADAM VAN NINGEN, computer monitors                200.00

AFLAC, employee insurance                497.50

ALLEGIANT EMERGENCY, supplies                660.00

AMAZON, library books & videos                671.93

APPEARA, rugs                   91.37

BAYMONT INN & SUITES, hotel rooms                368.96

BROSZ ENGINEERING, professional fees          15,727.50

B-Y WATER, water purchase            3,776.60

B-Y WATER INTEREST            3,168.00

CENTURY BUSINESS, copier maintenance                  71.52

CITY OF FREEMAN 902, supplies                  73.09

CITY OF FREEMAN, utilities                  39.00

CITY OF MITCHELL LANDFILL, garbage fees            2,684.76

CLARITUS, supplies                  35.44

COUNTRY PRIDE, fuel                431.13

EMERGENCY MEDICAL, supplies                281.15

EQUIPMENT BLADES, supplies            2,748.72

FENSEL’S ELECTRIC, supplies                521.86

FINK LAW OFFICES, legal fees            1,315.71

FIRST NATIONAL BANK, lagoon loan          16,668.22

FIRST NATIONAL BANK, 6th Street loan          13,638.81

FRED HAAR, repairs                  44.17

FREEMAN INTERNATIONAL, repairs                104.50

FREEMAN LUMBER, supplies                190.70

FREEMAN HOSPITAL, amb salary                487.97

GOLDEN WEST, telephone service                964.98

HD SUPPLY, supplies            4,106.05

HYDRO KLEAN, CIPP lining          28,329.60

KOERNER CONSTRUCTION, snow removal                153.06

MARILYN WIPF, water deposit refund                100.00

MATHESON TRI GAS, rental                  19.07

MILLER CONSULTING, supplies            1,495.00

MR G’S TIRES, repairs                  22.00

NORM’S THRIFTY WHITE, supplies                  39.95

NORTHERN TRUCK, repairs                  79.07

NORTHWESTERN ELEC, electric & gas            6,909.87

ONE OFFICE SOLUTIONS, supplies                129.97

PATRICIA HERNANDEZ, water deposit                100.00

PITNEY BOWES, postage                486.54

PITNEY BOWES, machine rental                148.50

PLUNKETT’S PEST CONTROL, pest control                  56.00

PRODUCTIVITY PLUS, repairs                  74.66

REGISTER OF DEEDS, recording fee                  30.00

RURAL MANUFACTURING, repairs/supplies                132.21

SAARIE AUTO BODY, repair                128.33

SD DEPT OF REVENUE, testing                144.00

SD DENR, annual discharge permit            1,500.00

SD DEPT OF REVENUE, sales tax                915.52

SD MUNICIPAL LEAGUE, software            8,569.00

SD WATER & WASTEWATER, conferences                480.00

SECOND CENTURY, publishing/website            1,544.81

SNOW WHEEL SYSTEMS, repairs                553.00

SOUTHEASTERN ELECTRIC, lagoon            1,937.50

STERN OIL COMPANY, fuel & supp            1,281.09

TESSIER’S INC, repairs                768.16

THOMSON WEST, supplies                194.00

TOTAL STOP, fuel                  10.46

USTI, supplies                175.00

VERIZON WIRELESS, cell phones                204.77

WALTER WELDING, repairs                350.94

VOUCHERS                143,367.43

SALARIES                20,638.05

TOTAL VOUCHERS & SALARIES                164,005.48

Financial Report

  Munkvold moved to approve the financial report as presented.  Waltner seconded the motion. Roll call: all votes aye.

Highway 81 Utility Project Update

  Sorensen updated the council on the completion of the water and sewer lines with seeding and grading to be completed in the spring of 2017.

Update on Community Center Land

  Sorensen updated the council on the hiring of a surveyor.

Ordinance 2017-01

  The council gave first reading to ordinance 2017-01 to amend the City of Freeman Ordinance 15.0105 - Bond Schedule.

Advertise for Hay Bids

  Becker moved to advertise for 3 year terms for hay bids on the Retention Pond and the Lagoon. Tjaden seconded the motion. Roll call: all votes aye.

Nuisance Property

  Sorensen reported a verbal resident concern regarding Scott Stucky’s residence.

Police Report

  Police Chief Richard Cummings prepared a report that was given to the council members.

Other Business

  Sorensen received a thank you from FRHS Foundation for the donated family swimming pass.

  Sorensen presented information received from a Hutchinson County representative regarding 100% federally funded sign replacements for any that no longer meet code.

  Sorensen received a formal complaint regarding a barking dog. He gave the complaint to the police department who have followed up on it.

  Sorensen said Craig Maloney requested information about the concrete slabs at the rubble site. Duane Walters will follow up with Maloney on what is available.

  Terry Jacobsen left notice that GoldenWest is no longer providing lines for the fire and emergency sirens. A wireless connection will need to be determined in the next few months.

  Tjaden stated the need for short-term parking signs needed in front of the post office.

  Van Ningen verified the established election date of April 11th, 2017.

Executive Session

  Waltner moved to go into Executive Session at 8:40 p.m. pursuant to SDCL 1-25-2(1) personnel. Becker seconded the motion. All votes aye. Tjaden declared out of Executive Session at 9:51 p.m.

  Tjaden moved to accept the resignation letter of Nancy Schmidt and thanked her for her 12 years of service at the Freeman Library.  Waltner seconded the motion. Roll call: all votes aye.

Next Meeting

  The next regular meeting will be Monday, January 23, 2017 at 7:30 p.m. 

Adjournment

  Waltner moved to adjourn at 9:59 p.m.  Tjaden seconded the motion. All votes aye.

 

  Adam Van Ningen, Finance Officer

  Sam Sorensen, Mayor


Freeman City Council Regular Session - Monday, Dec. 19, 2016

Freeman City Council Regular Session

Monday, December 19, 2016

The Council of the City of Freeman met in regular session on Monday, December 19, 2016 at 7:30 p.m. at the Freeman City Hall. Mayor Sam Sorensen presided and the following members were present: Russ Becker, Charles Gering, Terry Jacobsen, Clifford Tjaden, and Charly Waltner. John Munkvold was absent. Also attending were Finance Officer Adam Van Ningen, and Tim Waltner from the Freeman Courier.

Minutes of the December 5, 2016 Regular Meeting

Tjaden moved accept the December 5, 2016 regular session minutes as presented. Waltner seconded the motion. All votes aye.

Special Event Alcoholic Beverage License

The Council considered the application for a one day malt beverage license submitted by the following:

One day on-sale malt beverage license for Saturday, January 14, 2017

Application of: Location of:

Hootz “Old” Freeman Fire Station

185 E 3rd Street

Freeman, SD 57029

No persons were at the meeting to show rejection of this application. Gering moved to approve the one day beverage license for Saturday, January 14, 2017. Jacobsen seconded the motion. Roll call: all votes aye.

Update on Community Center Land

Sorensen informed the council of the signed purchase agreement and the need to hire a surveyor to divide the property.

Waltner moved to contact multiple surveyors and accept the lowest estimate. Tjaden seconded the motion. Roll call: all votes aye.

Other Business

Sorensen read a proclamation of School Choice Week that will be sent to the newspaper for publishing. Sorensen read a request on behalf of the Freeman Regional Health Services Foundation to provide a donation to their Gala.

Waltner moved to gift the Freeman Regional Health Services Foundation one 2017 Family Pass to the Freeman Swimming Pool. Tjaden seconded the motion. Roll call: all votes aye.

The council discussed that the rubble site will be closed when the temperatures are below zero. Also, the rubble site will be closed on Saturday December 24, 2016 and Saturday December 31, 2016. Jacobsen reminded everyone that the garbage needs to be set out the night before scheduled pick up. Tjaden commented on how well he felt the snow was removed during the recent storm. Gering received some ambulance billing questions. Council would like a proposal for a plan of action. Tim Waltner shared his agreement in how efficient the snow was removed. He noted vehicles not removed from streets, particularly in front of the post office.

Executive Session

Waltner moved to go into Executive Session at 8:23 p.m. pursuant to SDCL 1-25-2(1) personnel and SDCL 1-25-2(4) contract negotiation. Becker seconded the motion. All votes aye. Gering declared out at 9:36 p.m.

Tjaden moved to give a 3% increase to all personnel except the 2 employees hired in December and give Bonnie Tschetter the 3% increase plus $0.04 per hour. Becker seconded the motion. Roll call: all votes aye.

South Dakota DOT Grant

Council confirmed their desire to rescind the grant application to SD DOT for Main Street.

Next Meeting

Tjaden moved to change the next regular meeting to Thursday, January 5, 2016 at 7:30 p.m. Jacobsen seconded the motion. All votes aye.

Adjournment

Waltner moved to adjourn at 9:45 p.m. Jacobsen seconded the motion. All votes aye.

Adam Van Ningen, Finance Officer

Sam Sorensen, Mayor


Freeman City Council Regular Session - Monday, Dec. 5, 2016

Freeman City Council Regular Session

Monday, December 5, 2016

The Council of the City of Freeman met in regular session on Monday, December 5, 2016 at 8:30 p.m. at the Freeman City Hall. Mayor Sam Sorensen presided and the following members were present: Russ Becker, Charles Gering, Terry Jacobsen, Clifford Tjaden, and Charly Waltner. Also attending were Finance Officer Adam Van Ningen, and Tim Waltner from the Freeman Courier. Guests in attendance included the following: John Munkvold, Glenn Roth, and Jay Hofer.

Minutes of the November 21, 2016 Regular Meeting

Waltner moved to accept the November 21, 2016 regular session minutes as presented. Becker seconded the motion. All votes aye.

Vouchers & Salaries

Tjaden moved to approve the vouchers and salaries listed below. Gering seconded the motion. Roll call: all votes aye.

PAYROLL - AMBULANCE........................................................ 2,420.33

PAYROLL - FIRE......................................................................... 1,802.67

PAYROLL - FINANCE................................................................ 1,264.49

PAYROLL - GOV’T BUILDING.............................................. 200.10

PAYROLL - POLICE DEPT........................................................ 4,273.88

PAYROLL - STREET.................................................................. 783.59

PAYROLL - RECYCLE............................................................... 1,345.83

PAYROLL - PARK/POOL.......................................................... 467.98

PAYROLL - LIBRARY................................................................ 2,801.79

PAYROLL - COMMUNITY CENTER...................................... 133.84

PAYROLL - WATER................................................................... 3,806.90

PAYROLL - SEWER.................................................................... 3,290.91

PAYROLL - REFUSE................................................................... 1,729.21

MERCHANTS STATE BANK, 941 deposit................................ 6,835.39

SD RETIREMENT........................................................................ 3,124.70

WELLMARK, health insurance................................................... 6,138.48

ACH FEES, payroll & utilities...................................................... 30.00

AFLAC, employee insurance...................................................... 567.38

AMAZON, library books & videos............................................. 701.99

APPEARA, rugs .......................................................................... 91.37

AVERA SACRED HEART, screening....................................... 88.40

BANYON DATA SYSTEMS, software...................................... 12,025.00

BARNES & NOBLE, books......................................................... 64.16

BLAZE PUBLICATIONS, advertising....................................... 120.00

B-Y WATER, water purchase..................................................... 4,077.90

B-Y WATER INTEREST............................................................. 3,168.00

CENTRAL STATES WIRE, supplies.......................................... 711.50

CENTURY BUSINESS, copier maintenance............................. 50.32

CITY OF FREEMAN, utilities..................................................... 39.00

CITY OF MITCHELL LANDFILL, garbage fees...................... 2,942.16

CMC EXCAVATION, water & sewer repairs............................ 7,861.03

COUNTRY PRIDE, fuel.............................................................. 362.57

DEMCO, supplies......................................................................... 92.52

EMP SERV, water deposit refunds.............................................. 87.85

FENSEL’S ELECTRIC, supplies.................................................. 1,187.63

FLAGS USA, flags....................................................................... 609.00

FRED HAAR, repairs.................................................................. 151.55

FREEMAN AMBULANCE, training........................................... 2,678.00

FREEMAN INTERNATIONAL, repairs................................... 275.19

FREEMAN LUMBER, supplies................................................... 362.05

FREEMAN HOSPITAL, amb salary........................................... 772.53

GLENN ROTH LAW, rent reimb............................................... 25.00

GOLDEN WEST, telephone service.......................................... 970.07

HD SUPPLY, supplies................................................................... 7,890.06

HYDRO KLEAN, sewer cleaning............................................... 22,975.29

JAMBOREE, supplies.................................................................. 31.96

JANET CHRISTENSEN, mileage & meal.................................. 62.87

LAWNS UNLIMITED, sprinkler blowout................................. 150.00

MATHESON TRI GAS, rental.................................................... 72.84

MERCHANTS STATE BANK, postage..................................... 22.95

MILLER CONSULTING, library............................................... 786.00

MR G’S TIRES, repairs............................................................... 296.90

NEW TEC, INC, tires.................................................................. 577.62

NORTHWESTERN ELEC, electric & gas.................................. 5,374.78

ONE OFFICE SOLUTIONS, supplies......................................... 151.25

OVERHEAD DOOR CO, repairs............................................... 165.00

PETERBILT OF SIOUX FALLS, repairs................................... 92.19

PITNEY BOWES, postage.......................................................... 300.00

PLUNKETT’S PEST CONTROL, pest con-trol......................... 56.00

PRINTED IMPRESSIONS, supplies............................................ 33.50

RDO EQUIPMENT, repairs........................................................ 440.67

SAARIE AUTO BODY, repair................................................... 56.72

SD ASSOC OF CODE ENFORCEMENT, dues.......................... 40.00

SD BUILDING OFFICIALS, dues.............................................. 50.00

SD CITY MANAGEMENT, dues............................................... 150.00

SD DEPT OF REVENUE, testing................................................ 44.00

SD DEPT OF REVENUE, sales tax............................................ 846.60

SD GOV’T FINANCE OFFICER, dues...................................... 40.00

SD HUMAN RESOURCES ASSN, dues..................................... 25.00

SD MUNICIPAL LEAGUE, dues................................................ 1,250.56

SD PUBLIC ASSURANCE ALLIANCE, in-surance................. 270.13

SD STREET MAINTENANCE, dues......................................... 35.00

SDML WORKER’S COMP, insurance........................................ 10,901.00

SECOND CENTURY, publishing................................................ 584.46

SONJA ENNS, water deposit refund.......................................... 100.00

SOUTHEASTERN ELECTRIC, lagoon....................................... 1,719.88

STERN OIL COMPANY, fuel & supp........................................ 674.88

TOTAL STOP, fuel...................................................................... 391.38

USBORNE BOOKS, library books.............................................. 105.80

VALLEY ELECTRIC, repairs.................................................... 450.35

VERIZON WIRELESS, cell phones........................................... 204.79

VOUCHERS................................................................................ 113,631.17

SALARIES................................................................................... 24,321.52

TOTAL VOUCHERS & SALARIES........................................ 137,952.69

Financial Report

Gering moved to approve the financial report as presented. Waltner seconded the motion. Roll call: all votes aye.

Council Member Appointment

Sorensen brought John Munkvold to be appointed to the Ward III alderman vacancy. Waltner moved to appoint Munkvold to the Ward III vacancy until the next election. Jacobsen seconded the motion. Roll call: all votes aye.

Finance Officer Adam Van Ningen administered the oath of office to John Munkvold.

Renewal of Liquor and Wine Licenses

The council considered applications for liquor licenses for 2017 submitted by the following:

1) On-Sale Liquor license for 2017

Application of: Bake’s

Location of: 231 S Main

Freeman, SD 57029

2) Off-Sale Liquor license for 2017

Application of: Bake’s

Location of: 231 S Main

Freeman, SD 57029

3) Off-Sale Liquor license for 2017

Application of: Freeman Shopping Center

Location of: 609 S US Hwy 81

Freeman, SD 57029

4) On-Sale/Off-Sale Wine license for 2017

Application of: Dollar General Store #10796

Location of: 305 N US Hwy 81

Freeman, SD 57029

5) On-Sale Liquor license for 2017

Application of: Prairie House Restaurant, LLC

Location of: 1121 S US Hwy 81

Freeman, SD 57029

6) On-Sale/Off-Sale Wine license for 2017

Application of: Blue’s Family Restaurant

175 W 3rd St

Freeman, SD 57029

7) On-Sale Liquor license for 2017

Application of: Hootz

Location of: 115 East 3rd St

Freeman, SD 57029

8) Off-Sale Liquor license for 2017

Application of: Hootz

Location of: 115 East 3rd St

Freeman, SD 57029

Glenn Roth spoke against the renewal of Bake’s license stating that conditions that were agreed upon were not met. The council will look into the conditions.

Tjaden moved to renew the liquor licenses for 2017. Becker seconded the motion. Roll call aye votes: Tjaden, Munkvold, Becker, Waltner, and Jacobsen. No votes: Gering. Motion passes 5-1.

Joint Election Agreement

The Council was presented with the proposed agreement for a joint election with the Freeman Public School. Tjaden moved to enter into an agreement with the Freeman School District 33-1 to hold a joint election if needed, per agreement. Jacobsen seconded the motion. Roll call: all votes aye.

Verizon Wireless

Council discussed the current Verizon wireless plan and the phone usage. Jacobsen suggested giving employees a stipend for using their personal phones and keeping 2 phones for the police.

Executive Session

Waltner moved to go into Executive Session at 9:18 p.m. pursuant to SDCL 1-25-2(1) personnel. Jacobsen seconded the motion. All votes aye. Becker declared out of executive session at 10:24 p.m.

Hiring Marketing Coordinator

Becker moved to hire Josh Hofer at $18.00 per hour part-time providing he passes the pre-employment screening. Jacobsen seconded the motion. Roll call: all votes aye.

Update on Hwy 81 Utility Expansion Project

Sorensen was notified by Brosz Engineering about some work that needs to be reconciled with BY Water due to where the Sewer pipe lines up with their water line.

Resolution of Budget Allocation

Waltner moved to approve the Resolution of Budget Allocation for Software. Jacobsen seconded the motion. Roll call: all votes aye.

Logo Contest

The city only received one logo submission so they decided to extend the deadline to February 6th to hopefully gain more involvement.

Purchase Agreement

Waltner moved to authorize Mayor Sorensen to sign the purchase agreement for the land south of the community center. Becker seconded the motion. Roll call: all votes aye.

Police Report

Police Chief Richard Cummings prepared a report that was given to the council members.

Other Business

Sorensen notified the council that there will be an informational meeting at Noon on December 13, 2016 regarding TIF Districts.

Sorensen said that Safety Benefits met with city staff and reviewed Loss Control on city property.

Sorensen stated the police department met with the City Attorney regarding Marsy’s Law.

Sorensen mentioned that the Fire Station generator should pass the emissions review soon and can be ordered once we receive approval from DENR.

Sorensen had been contacted by someone about putting up a pole building on Plum Street.

Waltner said they planted 9 trees in the last 2 weeks from a donation received by Modern Woodmen.

Becker said a concerned resident contacted him about the snow and ice on 6th Street after the last snow storm.

Gering noticed the light on the flagpole was fixed.

Hire Wastewater Operator

Jacobsen moved to hire Cody Fransen as Wastewater Operator at $18.50 per hour providing he passes all pre-employment screenings. Tjaden seconded the motion. Roll call: all votes aye.

Next Meeting

The next regular meeting will be Monday, December 19, 2016 at 7:30 p.m.

Adjournment

Gering moved to adjourn at 11:09 p.m. Munkvold seconded the motion. All votes

Adam Van Ningen, Finance Officer

Sam Sorensen, Mayor

Published once at the approximate cost of $151.88

1-37FC

Freeman City Council Regular Session - Monday, November 21, 2016

Monday, November 21, 2016

The Council of the City of Freeman met in regular session on Monday, November 21, 2016 at 7:30 p.m. at the Freeman City Hall. Mayor Sam Sorensen presided and the following members were present: Russ Becker, Charles Gering, Terry Jacobsen, Clifford Tjaden, and Charly Waltner. Also attending were Finance Officer Adam Van Ningen, and Tim Waltner from the Freeman Courier. Guests in attendance included Kelly Knodel, Glenn Roth, Duane Walters, and Eric Prunty of Brosz Engineering.

Minutes of the November 7, 2016 Regular Meeting

Tjaden moved accept the November 7, 2016 regular session minutes as presented. Waltner seconded the motion. All votes aye.

Community Center Land Bids

Sorensen announced that the bids for the land south of the Community Center would be opened at this time. The following bids were received:

Bidder — Salem Mennonite Home

Amount — $28,800 contingent on changing the zoning from R-1 to R-2

Tjaden moved to accept the bid from the Salem Mennonite Home of $28,800. Jacobsen seconded the motion. Roll call: all votes aye.

Utility Extension Bids

Sorensen announced that the bids for the Utility Extension Project would be opened at this time. The following bids were received.

Bidder May 1st, December 31st,

2017 Completion 2016 Completion

Metro Construction $141,467.20 $141,467.20

EJM Pipe Services Inc $172,715.00 $224,530.00

H&W Contraction, LLC $126,410.00 $133,910.00

First Rate Excavate $84,978.00 $85,978.00

Eric Prunty of Brosz Engineering left to review the bids.

Resolution to Provide Approach to 3rd Street

Property on the corner of 4th Street and Highway 81 is for sale and there is an agreement to purchase the property. Glenn Roth spoke regarding the sale and said the buyer and seller are willing to sell the approach. Freeman Community Development Corporation is willing to purchase the approach and will allow the city to move the approach along Highway 81 when 3rd Street is completed so there is access to Highway 81. The buyer would like to maintain some access to the north portion of their property and would like the city to provide an approach from 3rd Street at the time the approach is moved and 3rd Street is completed. The council would like the resolution to be filed with the Register of Deeds at the time of closing.

Tjaden moved to approve the resolution. Jacobsen seconded the motion. Roll call: all votes aye.

Community Center HVAC

Duane Walters informed the council that the filters were bad and caused a freeze up of the pipes. Also there was a bad belt and we are waiting on the belt to be replaced. Walters also said there is a wire that needs to be replaced on the stage so the temperature can regulate properly.

Community Center Entrance Doors

Waltner moved to purchase 2 sets of 2 doors from Viking Glass for $6,835.00 unless it changes the occupancy from the Fire Marshall, if so, then purchase 2 sets of 3 doors from Viking Glass for $7,855.00. Jacobsen seconded the motion. Discussion on just having 3 doors instead of waiting on the Fire Marshall and the benefits of 3 doors. Also discussed the additional costs associated with the extra door when 2 sets of doors are needed. Roll call aye votes: Becker and Waltner. No votes: Gering, Jacobsen, and Tjaden. Motion failed 2-3.

Gering moved to purchase 2 sets of 3 doors for $7,855.00 per set to be completed by Viking Glass. Tjaden seconded the motion. Roll call aye votes: Waltner, Gering, Jacobsen, and Tjaden. No votes: Becker. Motion carries 4-1.

Utility Expansion Project

Eric Prunty returned after reviewing all the bids and said all the information checked out and was good. Prunty recommended going with the lowest bidder, First Rate Excavate. Kelly Knodel said he was familiar with their work and has used them as a subcontractor in the past.

Jacobsen moved to accept the bid from First Rate Excavate for $85,978.00 with a December 31, 2016 completion date once the easements are signed and received. Gering seconded the motion. Roll call: all votes aye.

Waltner moved to authorize Mayor Sorensen to sign the Notice of Award. Becker seconded the motion. Roll call: all votes aye.

Eric Prunty updated the council on the Landfill project and said the Bowes Construction may still do additional work this fall.

John Deere 770D Grader

Becker moved to purchase the John Deere 770D road grader from Hutchinson County for $52,0000. Jacobsen seconded the motion. Roll call: all votes aye.

Waltner moved to declare the old road grader as surplus and take it to Wieman Auction for sale. Becker seconded the motion. Roll call: all votes aye.

Banyon Software

Sorensen described the demonstration that was done by Banyon and how many differences he saw compared to our current software. Council discussed the pros and cons of changing.

Waltner moved to purchase Banyon Software for $20,594.00. Jacobsen seconded the motion. Roll call: all votes aye.

Resolution of Budget Allocation

Council reviewed the allocation of the Contingency budget to properly cover the expenses needed for the city through the end of the year.

Waltner moved to adopt the Resolution of Budget Allocation. Becker seconded the motion. Roll call: all votes aye.

Library Emergency Lights

The council was informed that the emergency lights are not working at the library. They are looking into the cost of new batteries.

Other Business

Sorensen received a request to allow elementary girls basketball in the community center for dribbling drills. Council agreed to let them in when there aren’t other events going on.

Sorensen showed pictures of the before and after clean-up at David Kivijarvi’s.

Waltner mentioned a concern he received about a lack of lighting between 6th Street and 7th Street.

Jacobsen asked about the status of the GoldenWest TV station for Freeman.

Becker asked about any bids that were received for painting the liquor building. Sorensen said he requested bids from 2 contractors and neither got back to him. It will have to wait until 2017.

Becker asked about the status of the vacant council seat. Sorensen is awaiting an answer.

Gering requested the status of the light for the flag outside City Hall.

Tim Waltner suggested letting the paper know about items even when there isn’t a change, for example the garbage pickup during Friday’s snow storm.

Executive Session

Waltner moved to go into Executive Session at 9:39 p.m. pursuant to SDCL 1-25-2(1) personnel. Becker seconded the motion. All votes aye. Tjaden declared out at 9:58 p.m.

Becker moved to hire Kenneth Haar @ $17.00 per hour as the Sanitation/Maintenance Worker starting Wednesday, November 23, 2016. Waltner seconded the motion. Roll call: all votes aye.

Waltner moved to advertise for a Wastewater Operator. Tjaden seconded the motion. Roll call: all votes aye.

Next Meeting

The next regular meeting will be Monday, December 5, 2016 at 7:30 p.m.

Adjournment

Tjaden moved to adjourn at 10:04 p.m. Becker seconded the motion. All votes aye.

Adam Van Ningen, Finance Officer

Sam Sorensen, Mayor


Freeman City Council Regular Session - Monday, November 7, 2016

Monday, November 7, 2016

The Council of the City of Freeman met in regular session on Monday, November 7, 2016 at 7:00 p.m. at the Freeman City Hall.  Mayor Sam Sorensen presided and the following members were present: Russ Becker, Charles Gering, Terry Jacobsen, Clifford Tjaden, and Charly Waltner. Also attending were Finance Officer Adam Van Ningen, Attorney Mike Fink, and Tim Waltner from the Freeman Courier.  Guests in attendance included the following: Clint Sargent, Duane Walters, Ken Haar, Josh Dziadek, Dee Millar, and Eric Prunty of Brosz Engineering.

Board of Appeals

Tjaden moved to go into Board of Appeals for Mr. John Stahl’s property located on Main Street, pursuant to Freeman City Ordinances Chapter 14.04 at 7:01 p.m.

Attorney Mike Fink handed out findings from American Technical Services regarding Mr. Stahl’s building on Main Street. Fink also handed out rebuttals from Apex Structural Design on behalf of Mr. Stahl. Mr. Stahl’s attorney Clint Sargent spoke on Mr. Stahl’s behalf, stating that in their opinion the building does not meet the definition of a dangerous building under Freeman’s Ordinances.

Waltner moved to adopt the Apex report, other than the chimney described needs to be removed within 30 days. Jacobsen seconded the motion. Roll call: all votes aye.

Tjaden declared out of Board of Appeals at 7:37 p.m.

Minutes of the October 17, 2016 Regular Meeting

Waltner moved to accept the October 17, 2016 regular session minutes as presented. Jacobsen seconded the motion. All votes aye.  

Vouchers & Salaries

Tjaden asked about CMC Excavating invoice to repair damage done to sewer by a Golden West contractor. Jacobsen recommended getting documentation together to send to Golden West.

Jacobsen moved to approve the vouchers and salaries listed below.  Tjaden seconded the motion. Roll call: all votes aye.

PAYROLL - AMBULANCE           968.56 

PAYROLL - COUNCIL/MAYOR       4,086.48 

PAYROLL - FINANCE       1,256.08 

PAYROLL - GOV’T BUILDING           401.00 

PAYROLL - POLICE DEPT       4,584.86 

PAYROLL - STREET           491.81 

PAYROLL - RECYCLE       1,380.06 

PAYROLL - PARK/POOL           491.81 

PAYROLL - LIBRARY       2,792.75 

PAYROLL - COMMUNITY CENTER           227.55 

PAYROLL - WATER       3,058.21 

PAYROLL - SEWER       3,227.20 

PAYROLL - REFUSE       1,922.71 

MERCHANTS STATE BANK, 941 deposit       6,679.79 

SD RETIREMENT       2,900.98 

WELLMARK, health insurance       6,572.28 

ACH FEES, payroll & utilities             40.00 

AFLAC, employee insurance           408.76 

AMAZON, library books & videos           728.05 

APPEARA, rugs              89.92 

ARMANDO CORTEZ, water deposit refund           100.00 

AVERA SACRED HEART, screening           156.85 

BARNES & NOBLE, books           232.50 

BEN FRIESEN, water deposit refund           100.00 

BLOOMBERG BNA, supplies             80.00 

BROSZ, professional services     23,604.00 

B-Y WATER, water purchase       4,498.80 

B-Y WATER INTEREST       3,168.00 

CENTRAL FOUNDATIONS, water tower       6,000.00 

CENTURY BUSINESS, copier maintenance           125.35 

CHELSEA STEEN, water deposit refund           100.00 

CHIEF SUPPLY, police supplies             50.78 

CITY OF FREEMAN, utilities             39.00 

CITY OF MITCHELL LANDFILL, garbage fees       1,455.87 

CLARITUS, supplies             87.99 

CMC EXCAVATION, water & sewer repairs       3,845.67 

COMMERCIAL ASPHALT, refund overchg       3,844.65 

COUNTRY PRIDE, fuel  & diesel       1,910.59 

DAN WALDHAUSER, refund       1,000.00 

ECONO LODGE, ambulance hotel           792.00 

EMERGENCY MEDICAL, supplies             58.19 

EMP SERV, water deposit refunds           112.15 

FENSEL’S ELECTRIC, supplies       2,348.73 

FINK LAW OFFICE, professional fees           506.38 

FRED HAAR, repairs             14.85 

FREEMAN ATHLETIC ASSOC, refund water           685.80 

FREEMAN INTERNATIONAL, repairs           179.75 

FREEMAN LUMBER, supplies             19.74 

FREEMAN HOSPITAL, amb salary           477.33 

FREEMAN SHOPPING CENTER, supplies             66.96 

GARY BLOCK, refund overpayment             10.00 

GOLDEN WEST, telephone service           976.48 

GRAHAM TIRE, tires           457.88 

HD SUPPLY, supplies       5,105.15 

HERITAGE PHARMACY, supplies           268.40 

HILLYARD, supplies           109.86 

INSURANCE SERVICES, notary bond           100.00 

JAY HOFER, cooler reimbursement       2,703.99 

JONATHAN SLEVIN, body cameras reimb           158.00 

LAWNS UNLIMITED, fall fertilizer           708.30 

LEANN KAUFMAN, library supplies             10.62 

MC&R POOLS, repairs           981.75 

MATHESON TRI GAS, rental             53.33 

MID-AMERICAN RESEARCH, supplies           385.79 

MIKALE BAKER, water deposit refund           100.00 

MISTY GOODMANSON, water deposit            100.00 

MR G’S TIRES, repairs       1,448.00 

NORM’S, supplies             91.28 

NORTHERN TRUCK, repairs       6,749.12 

NORTHWESTERN ELEC, electric & gas       5,245.14 

ONE OFFICE SOLUTIONS, supplies           305.56 

PETERBILT OF SIOUX FALLS, repairs             87.41 

PITNEY BOWES, postage           300.00 

PLUNKETT’S PEST CONTROL, pest control             56.00 

PULLMAN PLUMBING, repairs             53.57 

RICKY LEE, water overpayment refund             65.71 

RURAL MFG, repairs & garbage cans       4,517.81 

SAARIE AUTO BODY, repair       1,285.27 

SAM SORENSEN, mileage           277.20 

SD DEPT OF REVENUE, testing             71.00 

SD DEPT OF REVENUE, sales tax       1,012.35 

SD PUBLIC ASSURANCE ALLIANCE, insurance     41,847.17 

SECOND CENTURY, publishing       1,170.98 

SECRETARY OF STATE, notary applications             60.00 

SIOUX FALLS CASE, payloader oil change           644.47 

SIOUX FALLS PUBLIC HEALTH, testing             87.00 

SIOUX FALLS TWO WAY RADIO, repairs           263.18 

SD ONE CALL, message fees             59.85 

SOUTHEASTERN ELECTRIC, lagoon elec       1,825.00 

SPECIALTY AUTOMOTIVE, repairs                 4.03 

STERN OIL COMPANY, fuel & supp       1,407.98 

STUCKY ELECTRIC, repairs           168.04 

TOMMY MCELROY, water deposit refund             39.94 

TOTAL STOP - CENEX, gas           730.91 

VERIZON WIRELESS, cell phones           205.03 

VOUCHERS           155,390.26 

SALARIES           24,889.09 

TOTAL VOUCHERS & SALARIES           180,279.35 

Financial Report

Tjaden moved to approve the financial report as presented. Becker seconded the motion. Roll call: all votes aye.

Resolution for Plat of Waltner Addition

Tjaden moved to accept the resolution for Plat of Waltner Addition.  Waltner seconded the motion. Roll call: all votes aye.

Resolution for Annexation of Knodel Contractors

Waltner moved to approve the Resolution for Annexation of Knodel Contractors into the City of Freeman zoned as Industrial. Becker seconded the motion. Roll call: all votes aye.

Advertise for Water/Sewer Bids

Eric Prunty of Brosz Engineering provided a map and estimated costs to provide water and sewer service to Knodel Contractors lot.  Council would like to see bids for 2 completion dates, one by the end of December and another by May 1st, 2017.

Gering moved to advertise for bids for water and sewer to Knodel Contractors pending DENR approval to be opened Monday November 21st. Jacobsen seconded the motion. Roll call: all votes aye.

Tjaden moved to bring water and sewer to Donovan Friesen’s lot on West Plum Street at a cost of $6,651.01 from CMC Excavation.  Jacobsen seconded the motion. Roll call: all votes aye.

Highway 81 Lighting

Council discussed the option of adding 1’ of concrete to the future light poles on Highway 81 to accommodate possible future banners.  All council members were in agreement that we need to add the extra concrete.

Special Event Alcoholic Beverage License

The Council considered the application for a one day malt beverage license submitted by the following:

One day on-sale malt beverage license for Saturday, January 28, 2017

Application of: Freeman Regional Health Services Foundation

Location of: Freeman Community Center

224 Wipf Street

Freeman, SD  57029

No persons were at the meeting to show rejection of this application. Waltner moved to approve the one day malt beverage license for Saturday, January 28, 2017. Becker seconded the motion. Roll call: all votes aye.

Community Center Doors

Council reviewed bids from Heartland Glass Company and Viking Glass for replacing the front entry doors. Due to unknown repairs to the HVAC system the discussion was tabled until the next meeting.

Police Report

Police Chief Richard Cummings prepared a report that was given to the council members.

Other Business

November work calendars from Duane Walters and Ken Haar were presented to the council members.

Council viewed pictures of combines left on John Stahl’s Main Street property.

Council viewed pictures of Ray Spangler’s house showing windows have been put in the basement.

Council viewed pictures of the road edge work that was completed on Dewald, 7th, and Walnut streets.

Council viewed a picture of the completed water tower footing work.

An updated form for the Rubble Site and Recycle Center was reviewed.

Sorensen mentioned that the rubble site building needs to be rebuilt.

Council reviewed the building permits from the last month.

Executive Session

Waltner moved to go into Executive Session at 9:11 pm pursuant to SDCL 1-25-2(3) contractual matters and SDCL 1-25-2(1) personnel.  Jacobsen seconded the motion. All votes aye. Gering declared out of executive session at 9:46 p.m.

Sorensen read the resignation letter from Josh Dziadek. Waltner moved to accept Josh Dziadek’s letter of resignation. Jacobsen seconded the motion. Roll call: all votes aye.

Waltner moved to offer Adam Van Ningen a one dollar raise based on his six month review, effective immediately. Tjaden seconded the motion. Roll call: all votes aye.

Becker moved to hire Marian Gering at $9.50 per hour as the Children/Teen Library Assistant, effective November 8, 2016. Jacobsen seconded the motion. Roll call: all votes aye.

Next Meeting

The next regular meeting will be Monday, November 21, 2016 at 7:30 p.m.  

Adjournment

Becker moved to adjourn at 9:55 p.m. Waltner seconded the motion. All votes aye.


Adam Van Ningen, Finance Officer

Sam Sorensen, Mayor


Freeman City Council Regular Session - Monday, October 17, 2016

Monday, October 17, 2016

The Council of the City of Freeman met in regular session on Monday, October 17, 2016 at 7:30 p.m. at the Freeman City Hall. Mayor Sam Sorensen presided and the following members were present: Russ Becker, Charles Gering, Terry Jacobsen, and Charly Waltner. Clifford Tjaden was absent. Also attending were Finance Officer Adam Van Ningen, and Tim Waltner from the Freeman Courier. Guests in attendance included Todd Graber.

Minutes of the October 3, 2016 Regular Meeting

Waltner moved accept the October 3, 2016 regular session minutes after we add that the community center is the rally location for hospital employees in the event of an Active Shooter. Jacobsen seconded the motion. All votes aye.

Car Bed Trailer

Council discussed the need to replace the bed of the car trailer.

Land Purchase Option

Waltner moved that the city exercise the option set forth in the May 2015 purchase agreement with Greg and Kathy Kleinsasser and authorize the down payment of $5,000 to be held in a trust account until closing on March 1, 2017. Jacobsen second the motion. Concerns were raised on how long it would be until the city needed the land and if the money could be better spent in other areas. Roll call aye votes: Gering and Waltner. No votes: Becker, Jacobsen, and Sorensen. Motion fails 3-2.

Insurance Renewal

Todd Graber of Insurance Services spoke regarding the city’s property insurance. He presented property values that were determined by the insurance company and the updated costs for insurance that has a renewal effective November 8, 2016.

Jacobsen moved to accept the updated costs of property insurance as presented from Todd Graber of Insurance Services. Becker seconded the motion. Roll call: all votes aye.

Graber then presented the new Health Insurance rates that are effective December 1st. The rates went down 6.6% mostly due to reduced claims incurred over the past year.

Land South of Community Center

Sorensen read a letter received from Dan Waldhauser to withdraw his offer to purchase the surplus land to the south of the community center.

Waltner moved to readvertise for sealed bids in the newspaper with a November 21st bid closing. Becker seconded the motion. Roll call: all votes aye.

Hometown Christmas Lights

There was discussion on allowing Hometown Christmas to put garland and lights on the main street light poles. City Council members were all in favor of the event and allowing the lights.

Improvement Recommendations

Mayor Sorensen discussed a list of items from SD Public Assurance Alliance on improvements and maintenance items that can be done to help keep our insurance rates low.

Resolution of Annexation

Mayor Sorensen stated that a conversation with BY Water hasn’t happened yet and there are a few items that need to be worked out before the city is ready for an Industrial Park.

Ordinance 2016-10

The council gave first reading to Ordinance 2016-10, an amendment to Ordinance 15.0101 to include the possible punishment of jail time.

Ordinance 2016-11

The council gave first reading to Ordinance 2016-11, an ordinance to repeal Ordinance 16.0101.

Landfill Update

The council was updated on Bowes Construction pulling out of the Rubble Site due to how wet it has been there.

Other Business

Sorensen thanked the council members on behalf of Duane Walters and Ken Haar for allowing them to attend the Hydro Klean training on manholes.

Sorensen mentioned the Canton Chief-of-Police came through town and commented on how clean our town looked. The council wanted to thank all the citizens for their efforts to keep our community clean.

Waltner mentioned that we should now allow the community center to be open for anyone who wants to walk indoors but walking will not be allowed on days of events.

Waltner mentioned some items that are in need of repair at the recycle center.

Waltner also said that he is working on extending or reapplying for a grant awarded to tree city since we are getting too late in the year for the work to get done.

Jacobsen said he was able to get the siren by the school working again but the copper line will no longer be located and we will need to figure out another option for the siren before the line ever gets cut.

Becker stated that he was going to try to get out and spray for mosquitos again.

Sorensen shared that the Freeman Transit officially has reached a 100% increase over last year in ridership. Also, they have been awarded a new bus and need to raise a total of $12,000 to cover their portion of the cost.

Tim Walnter confirmed that there is still an opening on the Council. Mayor Sorensen said he was working on a replacement and still has a few people to contact.

Sorensen attended the South Dakota Municipal League Annual Conference and updated the council on the meetings he sat through.

Next Meeting

The next regular meeting will be Monday, November 7, 2016 at 7:00 p.m.

Adjournment

Becker moved to adjourn at 9:34 p.m. Jacobsen seconded the motion. All votes aye.

Adam Van Ningen, Finance Officer

Sam Sorensen, Mayor


Freeman City Council Regular Session - Monday, October 3, 2016

Monday, October 3, 2016

The Council of the City of Freeman met in regular session on Monday, October 3, 2016 at 7:30 p.m. at the Freeman City Hall. Mayor Sam Sorensen presided and the following members were present:  Russ Becker, Charles Gering, Terry Jacobsen, Clifford Tjaden, and Charly Waltner. Also attending were Finance Officer Adam Van Ningen, and Tim Waltner from the Freeman Courier. Guests in attendance included the following: Kelly Knodel, Jay Hofer, Josh Dziadek, Donna Brosz, Richard Cummings, and Eric Prunty of Brosz Engineering.

Minutes of the September 19 and 22, 2016 Regular and Special Meetings

Waltner moved to accept the September 19, 2016 regular session minutes as presented. Jacobsen seconded the motion. All votes aye.  Waltner moved to accept the September 22, 2016 special session minutes as presented. Becker seconded the motion. All votes aye.

Vouchers & Salaries

Tjaden moved to approve the vouchers and salaries listed below.  Becker seconded the motion. Roll call: all votes aye.

PAYROLL - AMBULANCE       1,637.63 

PAYROLL - FINANCE       2,824.82 

PAYROLL - ADMINISTRATOR       7,168.41 

PAYROLL - GOV’T BUILDING           394.60 

PAYROLL - POLICE DEPT       9,771.31 

PAYROLL - STREET       1,283.93 

PAYROLL - RECYCLE       2,150.08 

PAYROLL - PARK/POOL       2,726.28 

PAYROLL - LIBRARY       4,830.79 

PAYROLL - COMMUNITY CENTER           102.76 

PAYROLL - ECON DEVELOPMENT       2,389.49 

PAYROLL - WATER       2,025.04 

PAYROLL - SEWER       6,606.99 

PAYROLL - REFUSE       3,826.11 

MERCHANTS STATE BANK, 941 deposit     10,188.63 

SD RETIREMENT       5,031.78 

SUPPLEMENTAL RETIREMENT       1,140.00 

WELLMARK, health insurance       7,915.70 

A&B BUSINESS, printing supplies           157.66 

ACH FEES, payroll & utilities             30.00 

AFLAC, employee insurance           478.76 

AMAZON, library books & videos           793.13 

APPEARA, rugs              90.58 

B&L COMMUNICATIONS, police radios       1,885.60 

BEST WESTERN, library conference           183.98 

BOWES CONSTRUCTION, landfill project     28,638.22 

BROSZ, professional services           530.00 

B-Y WATER, water purchase       5,224.45 

B-Y WATER INTEREST       3,168.00 

CENTRAL FARMERS COOP, supplies             39.03 

CHIEF SUPPLY, police supplies           149.83 

CITY OF FREEMAN, utilities             39.00 

CITY OF MITCHELL LANDFILL, garbage fees       3,275.22 

CLIMATE SYSTEMS, a/c repairs           237.62 

DETCO, supplies       1,202.82 

FENSEL’S ELECTRIC, supplies           486.55 

FINK LAW OFFICE, professional fees           816.68 

FIRST NATIONAL BANK, lagoon loan     16,668.22 

FIRST NATIONAL BANK, 6th street loan     13,638.81 

FREEMAN INTERNATIONAL, repairs           116.50 

FREEMAN LUMBER, supplies                 4.56 

FREEMAN HOSPITAL, amb salary           293.85 

FREEMAN SHOPPING CENTER, supplies             10.48 

GOLDEN WEST, telephone service       1,016.27 

H&H CONTRACTING, repairs       1,224.00 

HD SUPPLY, supplies           211.88 

HUTCHINSON COUNTY HWY, street sealing     30,156.60 

LEANN KAUFMAN, travel to conference           106.80 

MATHESON TRI GAS, rental             18.45 

MERCHANTS STATE BANK, supplies reimb           109.96 

MILLER CONSTULTING, IT consulting           670.00 

MR G’S TIRES, repairs           389.40 

NORM’S, supplies             40.97 

NORTHWESTERN ELEC, electric & gas       5,644.21 

ONE OFFICE SOLUTIONS, supplies           127.48 

PITNEY BOWES, postage           300.00 

PLUNKETT’S, pest control             56.00 

PRINTED IMPRESSIONS, supplies             75.60 

RESEARCH TECHNOLOGY, repairs                 9.95 

RICHARD CUMMINGS, supplies             79.77 

SAARIE AUTO BODY, repair           244.73 

SANITATION PRODUCTS, repairs           526.10 

SD DEPT OF REVENUE, testing           110.00 

SD DEPT OF REVENUE, sales tax       1,222.59 

SD MUNICIPAL LEAGUE, conference           115.00 

SECOND CENTURY, publishing           826.65 

SOUTHEASTERN ELECTRIC, lagoon elec       2,207.50 

SPECIALTY AUTOMOTIVE, repairs           661.57 

STERN OIL COMPANY, fuel & supp       1,314.32 

THOMAS BRODERS, reimbursement           210.00 

TOTAL STOP - CENEX, gas           172.78 

VALLEY ELECTRIC, repairs           302.55 

VERIZON WIRELESS, cell phones           205.03 

WEIDENBACH CONSTRUCTION, rock             17.25 

VOUCHERS 150,809.07 

SALARIES 47,738.24 

TOTAL VOUCHERS & SALARIES 198,547.31   

Financial Report

Waltner moved to approve the financial report as presented. Jacobsen seconded the motion. Roll call: all votes aye.

Annexation of Knodel Contractors

Kelly Knodel spoke regarding how he feels as a part of the Freeman community and his desire to be annexed into the city. Knodel would like to be zoned as Industrial and would like to get sewer and water to his building site soon.

Waltner moved to annex Knodel Contractors into the City of Freeman zoned as Industrial. Becker seconded the motion. Roll call: all votes aye.

Freeman Regional Active Shooter Response

Donna Brosz spoke regarding the emergency plans Freeman Regional is putting in place and their need for a rally location for their employees.

Liquor Store Cooler Replacement

Jay Hofer spoke regarding the need to replace the current keg cooler and compared two different models.

Waltner moved to purchase a True 2 Section 69 Inch Wide 2 Solid Door Club Top Direct Draw Beer Dispenser from Restaurant Supply.com for $2,703.99. Tjaden seconded the motion. Roll call: all votes aye.

Executive Session

Waltner moved to go into Executive Session at 8:17 p.m. pursuant to SDCL 1-25-2(1) personnel. Becker seconded the motion. All votes aye. Waltner declared out of executive session at 8:47 p.m.

Garbage Truck Tires

Waltner moved to purchase 4 tires from Mr. G @ $312 per tire plus $25 labor for a total of $1,348. Tjaden seconded the motion. Roll call:  all votes aye.


Special Event Alcoholic Beverage License

The Council considered the application for a one day malt beverage license submitted by the following:

One day on-sale malt beverage license for Saturday, November 5, 2016

Application of:

Freeman Fire Department


Location of: 

Freeman Community Center

224 Wipf Street

Freeman, SD  57029

No persons were at the meeting to show rejection of this application. Waltner moved to approve the one day malt beverage license for Saturday, November 5, 2016. Jacobsen seconded the motion. Roll call: all votes aye.

Landfill Project Update

Eric Prunty of Brosz Engineering gave an update regarding the Landfill Project. Prunty stated the work was started on Thursday, September 29th and they are nearly half done moving dirt. Seeding and fencing haven’t been scheduled yet.

Police Report

Police Chief Richard Cummings presented his report. Cummings gave quotes for the pickup tires that need to be replaced.  

Gering moved to purchase 4 Wrangler ATS tires from Mr. G at $124 per tire plus mounting at a total cost of $556.00. Becker seconded the motion. Roll call: all votes aye.

Other Business

Waltner talked about the possibility of needing to replace doors at the community center. Waltner also was asked about leaving up curtains at the community center between two weddings. 

Jacobsen said that Golden West is willing to come to Freeman and discuss its channel, it will take about an hour.

Gering said residents were happy with the mosquito spraying and would like to see it again.

Sorensen passed around pictures showing the completed repair work to the water tower light.

Sorensen told the council that the grant application for a playground was rejected.

Van Ningen mentioned that the surplus Ambulance was sold to Canistota.

Executive Session

Waltner moved to go into Executive Session at 9:45 p.m. pursuant to SDCL 1-25-2(3) pending litigation, SDCL 1-25-2(4) contract negotiation, and SDCL 1-25-2(1) personnel. Jacobsen seconded the motion. All votes aye. Waltner declared out of executive session at 10:28 p.m.  

Becker moved to increase the salaries at the library for Nancy Schmidt to $10.11 per hour, Bonnie Tschetter to $9.71 per hour, and Judy Graber to $9.75 per hour effective October 10, 2016. Tjaden seconded the motion. Roll call: all votes aye.

Next Meeting

The next regular meeting will be Monday, October 17, 2016 at 7:30 p.m.  

Adjournment

Tjaden moved to adjourn at 10:30 p.m. Jacobsen seconded the motion. All votes aye.


Adam Van Ningen, Finance Officer

Sam Sorensen, Mayor


Freeman City Council Special Session - Thursday, September 22, 2016

Thursday, September 22, 2016

The Council of the City of Freeman met in special session on Thursday, September 22, 2016 at 8:30 p.m. at the Freeman City Hall. Mayor Sam Sorensen presided and the following members were present: Russ Becker, Charles Gering, Terry Jacobsen, Clifford Tjaden, and Charly Waltner. Also attending was Finance Officer Adam Van Ningen.

Executive Session

Tjaden moved to go into Executive Session at 8:31 p.m. pursuant to SDCL 1-25-2(1) regarding personnel. Waltner seconded the motion. All votes aye. Tjaden declared out of executive session at 9:53 p.m.

Jacobsen moved to hire Duane Walters as Water Superintendent effective October 3, 2016 at $21.50 per hour assuming he passes the pre-employment physical. Tjaden seconded the motion. Roll call: all votes aye.

Other Business

Council discussed moving water and sewer to east side of Highway 81 and the need for annexation for properties to get the city services.

Council discussed the planned Highway 81 DOT lighting project to be completed in 2018.

Next Meeting

The next regular meeting will be Monday, October 3, 2016 at 7:30 p.m.

Adjournment

Tjaden moved to adjourn at 10:15 p.m. Jacobsen seconded the motion. All votes aye.

Adam Van Ningen, Finance Officer

Sam Sorensen, Mayor

Printed once at an

Freeman City Council Regular Session - Wednesday, September 19, 2016

Monday, September 19, 2016

The Council of the City of Freeman met in regular session on Monday, September 19, 2016 at 7:30 p.m. at the Freeman City Hall. Mayor Sam Sorensen presided and the following members were present: Kevin Auch, Russ Becker, Charles Gering, Terry Jacobsen, Clifford Tjaden, and Charly Waltner. Also attending were Finance Officer Adam Van Ningen and Tim Waltner from the Freeman Courier. Guests in attendance included the following: Duane Walters, Megan Harnisch, Daniel Harnisch, Ken Haar, John Koch, Nick Bradner, Richard Cummings, Josh Dziadek, Glenn Roth, Colleen Schultz-Herman, and Theresa Keith.

Minutes of the September 7, 2016 Regular Meeting

Waltner moved to accept the September 7, 2016 regular session minutes as presented. Becker seconded the motion. All votes aye.

FCDC Update

John Koch presented an updated job description for a Marketing Coordinator for 24 hours per week. Glenn Roth also spoke regarding the assistance desired from the position with the Freeman Growth Foundation.

Tjaden moved to adopt the job description as presented by the Freeman Community Development Corporation and advertise for a Marketing Coordinator position to be closed when filled. Waltner seconded the motion. Roll call: all votes aye.

Employee Reports

Megan Harnisch spoke regarding an article published in the newspaper regarding meter readings and felt it was not accurate with what she stated at the prior city council meeting. She also discussed the need to write off an ambulance charge balance that was uncollectible.

Ken Haar spoke regarding the need to hire another employee to help with his work load.

Josh Dziadek stated that the garbage truck needs new tires and will get a quote for the next council meeting.

Richard Cummings presented a letter about animal control and the need for all residents to license their pets, especially since the vet will no longer take in animals starting November 1st. He also stated that he will need new tires on his police pickup.

Street Shop Equipment

Jacobsen moved to purchase cordless tools for the Street Shop and Refuse at a cost not to exceed $1,400. Gering seconded the motion. Roll call: all votes aye.

Ordinance 2016-09

Tjaden moved to give second reading and adopt the budget ordinance 2016-09 for 2017. Becker seconded the motion. Roll call: all votes aye.

Ordinance 2019-09

Second Reading of Budget Ordinance

Fiscal Year 2017

An ordinance making appropriations for the Fiscal year beginning January 1, 2017 and ending December 31, 2017 and levying the property tax for the year 2017.

Be it ordained by the City Council of the City of Freeman, South Dakota,

That the following sums of money, or as much, therefore as may be authorized by law, as may be needed or deemed necessary to defray all expenses and liabilities for the City, be and the same as is hereby appropriated for the corporate purpose and objects of said City hereafter specified for the fiscal year commencing on the 1st day of January, 2017 and ending on the 31st day of December 2017.

Be it further ordained by the City Council of the City of Freeman, South Dakota

That a summary by funds of the appropriate amounts be attached to said ordinance FY2017 and that said summary be made a part of said ordinance.

And that there is hereby levied upon all taxable property within the City of Freeman for the purpose of Providing funds to meet the expenses and liabilities of said City, herein set forth for the fiscal year 2017 a tax sufficient to raise the following amounts, which as received by the City Finance Officer, shall be credited to the following funds to-wit:

For General Fund......................................... $468,430.00

Total Tax Levy........................................... $468,430.00

And the City Finance Officer is hereby authorized and directed to certify said tax levy to the County Auditor of Hutchinson County, State of South Dakota, to the end that the same may be spread and assessed as provided by law.

Landfill Update

Due to the recent weather, construction has not started. The landfill may need to be closed on Wednesday September 28, 2016 depending on when they are able to start.

Pool Repairs

Repairs on the pool started Monday, September 19th and will continue on the 20th.

Water Tower Repair

An estimate of $6,500 has been received and is in the budget. The project is expected to start on Monday October 10, 2016.

Sewer Main Lining Update

Hydro-Klean has been contracted to complete the sewer lining and routine maintenance. Their start date is unknown due to some of their other jobs.

Street Update - DeWald, 7th, & Walnut

Work still needs to be completed. A driveway needs to be removed and reconstructed as well as adding the binding and gravel up to the new asphalt.

Water Drainage

Water drainage concerns were noted in various areas of Freeman with the recent rains.

Other Business

Tjaden asked to get quotes from businesses in town to get signs identifying our vehicles. Jacobsen recommended an art contest to help with design.

Tjaden asked about the status of Hootz’ fence.

Jacobsen said that someone from Golden West is willing to meet with the council regarding the Freeman television station that isn’t being used.

Jacobsen brought up the possibility of using the community center for a Youth Center when other activities are not occurring at the community center or at one of the schools.

Auch was asked about mosquito spraying due to cases of West Nile found in Freeman. Becker will spray.

Waltner spoke regarding busted out windows at Lions Park.

Waltner distributed materials from Tree City. They received a grant of $1,900 to replace trees.

Sorensen shared that a mosquito grant was received from the state for $1,000.

Sorensen also stated that there will be a meeting with SD DOT regarding lighting on Highway 81.

Sorensen talked about the desire to get water to Knodel Contractors.

Sorensen mentioned that the next meeting will have discussion regarding a keg cooler.

Tim Waltner suggested the council continue to try to give more information to the public.

Tim Waltner also gave a couple suggestions for working with the schools on creating a city logo.

Auch submitted his letter of resignation from city council.

Charly Waltner moved to accept the resignation of Kevin Auch from Ward III effective at the end of the council meeting. Tjaden seconded the motion. Roll call: all votes aye.

Executive Session

Auch moved to go into Executive Session at 10:46 p.m. pursuant to SDCL 1-25-2(1) personnel. Becker seconded the motion. All votes aye. Gering declared out of executive session at 11:33 p.m.

Next Meeting

Waltner moved to have a special meeting Thursday September 22nd at 8:30 p.m. for interviews. Tjaden seconded the motion. Roll call: all votes aye.

Adjournment

Waltner moved to adjourn at 11:37 p.m. Tjaden seconded the motion. All votes aye.

Adam Van Ningen, Finance Officer

Sam Sorensen, Mayor


CITY OF FREEMAN BUDGET 2017

ORDINANCE #2016-09

Budget 2017

Estimated Expense

Tax Supported Funds/General Fund

Contingency Fund 35,000.00

Mayor/Council 35,750.00

Attorney 6,300.00

Finance Office 49,780.00

Insurance Bond 2,400.00

Financial Administration 29,600.00

Vehicle Reserve 6,000.00

Government Building 28,700.00

Police Department 160,850.00

Fire Department 49,700.00

Streets 276,250.00

Landfill/Recycle 158,450.00

Memorial Park 1,900.00

Park/Pool 148,900.00

Tree City 3,000.00

Library 125,480.00

Community Center 43,000.00

Promoting City, Zoning, Develop. 130,050.00

Judgement & Losses 1,000.00

Liquor Operating Agreement 11,000.00

General Fund Debt Retirement 89,000.00

Total General Fund 1,392,110.00


Estimated Revenue

Tax Supported Funds/General Fund

Taxes, Previous 468,430.00

Taxes, Delinquent 4,200.00

Taxes, Mobile Home 600.00

Sales Tax City 550,000.00

Amusement Tax 150.00

Taxes, Penalty 1,000.00

Beer License 1,000.00

Federal Grants 110,000.00

Other State Grants 71,150.00

Bank Franchise Tax 6,200.00

Port of Entry Tax 3,500.00

Liquor Tax Reversion 6,000.00

Motor Vehicle 5% 14,000.00

State Hwy Bridge 18,000.00

Other Revenue 1,000.00

County Road 25% 750.00

County Wheel 5,000.00

Building Permit 400.00

Animal Licenses & Fees 1,000.00

Swimming Pool Fees 5,500.00

Swimming Lessons 1,200.00

Sales Tax Collected at Pool 450.00

Camping Fees 1,000.00

Interest 5,680.00

City Owned Operating Agreement 12,000.00

Rental 21,000.00

Contributions & Donations 25,000.00

Contributions & Payments 4,250.00

Liquor Operating Agreement 12,650.00

Cable TV Franchise 7,000.00

Liquor Licenses 1,500.00

Landfill/Tipping Fees 6,000.00

Recycle Goods Sold 10,000.00

Sale of Fixed Asserts 1,500.00

Library Fines 15,000.00

Total Tax Supported Budget 

Expense: 1,392,110.00

Revenue: 923,680.00

Tax Levy: 468,430.00

Total Tax & Balance Expense: 1,392,110.00

Total Tax & Balance Revenue: 1,392,110.00

Self Supporting Funds

Ambulance Expense/Revenue

Operation 86,100.00/ 86,100.00

Total 86,100.00/ 86,100.00

Sewer Expense/Revenue

Operation 265,800.00/ 332,500.00

Debt repayment 66,700.00

Total 332,500.00/ 332,500.00

Water Expense/Revenue

Operation 225,900.00/ 264,000.00

B-Y interest payment 38,100.00

Total 264,000.00/ 264,000.00

Refuse Expense/Revenue

Operation 156,200.00/ 156,200.00

Total 156,200.00/ 156,200.00

Cemetary Expense/Revenue

Operation 100.00/ 100.00

Total 100.00/ 100.00

Total Self-supporting Funds Expense/Revenue

838,900.00/ 838,900.00

Total General Fund Expense/Revenue

1,392,110.00/ 923,680.00

Total Tax Levy 468,430.00

Total Tax appropriated Funds Expense/Revenue 

1,392,110.00/ 1,392,110.00

TOTAL ALL FUNDS Expense/Revenue

2,231,010.00/ 2,231,010.00

Total Revenue & Cash balance 2,231,010.00

Dated this 7th day of September, 2016.

SIGNED: Sam Sorensen, Mayor

ATTEST: Adam Van Ningen, Municipal Finance Officer

(Seal)

First Reading: August 22, 2016

Second Reading: September 7, 2016

Second Reading: September 19, 2016

Published, September 29, 2016

Freeman City Council Regular Session - Wednesday, September 7, 2016

Freeman City Council Regular Session

Wednesday, September 7, 2016

The Council of the City of Freeman met in regular session on Wednesday, September 7, 2016 at 7:30 p.m. at the Freeman City Hall. Mayor Sam Sorensen presided and the following members were present: Kevin Auch, Russ Becker, Charles Gering, Terry Jacobsen, Clifford Tjaden, and Charly Waltner. Also attending were City Administrator Carroll Vizecky, City Attorney Mike Fink, Finance Officer Adam Van Ningen, and Tim Waltner from the Freeman Courier.  Guests in attendance included the following: Lynette Hansen, Brenda Schweitzer, Karen Stucky, Megan Harnisch, Daniel Harnisch, Eva Olson, Richard Cummings, Donna Waltner, Mike Fink, Janver Stucky, and Eric Prunty of Brosz Engineering.

Minutes of the August 22 and 23, 2016 Regular and Special Meetings

Waltner moved to accept the August 22, 2016 regular session and August 23, 2016 special session minutes as presented. Jacobsen seconded the motion. All votes aye.

Vouchers & Salaries

Becker moved to approve the vouchers and salaries listed below.  Waltner seconded the motion. Roll call: all votes aye.

PAYROLL - AMBULANCE 1,149.93

PAYROLL - FINANCE 1,760.58 

PAYROLL - ADMINISTRATOR 3,180.92 

PAYROLL - GOV’T BUILDING 195.60 

PAYROLL - POLICE DEPT 6,581.14 

PAYROLL - STREET 752.54 

PAYROLL - RECYCLE 1,342.34 

PAYROLL - PARK/POOL 7,959.46 

PAYROLL - LIBRARY 3,608.96 

PAYROLL - COMMUNITY CENTER 338.69 

PAYROLL - ECON DEVELOPMENT 1,060.32 

PAYROLL - WATER 1,321.75 

PAYROLL - SEWER 4,445.61 

PAYROLL - REFUSE 2,802.01 

MERCHANTS STATE BANK, 941 deposit 7,137.08 

SD RETIREMENT 3,115.14 

SUPPLEMENTAL RETIREMENT 760.00 

WELLMARK, health insurance 7,915.70 

ACH FEES, payroll & utilities 30.00 

AFLAC, employee insurance 478.76 

ALLEGIANT EMERGENCY SVCS, supplies 330.00 

AMAZON, library books & videos 869.82 

APPEARA, rugs 178.88 

BROSZ, professional services 5,972.50 

B-Y WATER, water purchase 7,222.00 

B-Y WATER INTEREST 3,168.00 

CENTURY BUSINESS PRODUCTS, copies 72.00 

CITY OF FREEMAN, utilities 39.00 

CITY OF MITCHELL LANDFILL, garbage fees 3,417.18 

CLIMATE SYSTEMS, a/c repairs 534.68 

COUNTRY PRIDE, fuel 405.61 

DEMCO, library supplies 286.14 

FENSEL’S ELECTRIC, supplies 546.01 

FINK LAW OFFICE, professional fees 300.12 

FRED HAAR, repair 68.63 

FREEMAN ATHLETIC, donation & ins 4,614.71 

FREEMAN INTERNATIONAL, repairs 402.73 

FREEMAN LUMBER, supplies 166.13 

FREEMAN HOSPITAL, amb salary 163.54 

FREEMAN SHOPPING CENTER, supplies 54.51 

GOLDEN WEST, telephone service 1,017.89 

 H&H CONTRACTING, repairs 1,912.50

HD SUPPLY, supplies 267.15

JAMBOREE, supplies 79.10

JEMS, subscriptoin 16.00

JOSHUA NEUHARTH, ambulance overpymt 300.00

JOHNSON BROS/BAKE’S, on/off sale 1,128.98

JUNIOR LIBRARY GUILD, books 204.60

KARI SAARIE, reimb for pool items 186.33

KLEINSASSER HTG, library a/c repairs 181.13

KNODEL CONTRACTORS, trucking 1,185.82

LAWNS UNLIMITED, street sweeping 150.00

MATHESON TRI-GAS, supplies 91.59

MATTHEW BENDER & CO, supplies 67.24

METTLER FERTILIZER, lagoon spray 466.28

MIDAMERICAN RESEARCH, supplies 114.76

MIDWEST RADAR EQUIP, supplies 120.00

MILLER CONSTULTING, IT consulting 56.25

MR G’S TIRES, repairs 110.00

NINETY-FOUR SERVICES, repairs 65.48

NORM’S, supplies 58.19

NORTHERN TRUCK & EQUIP, repairs 301.28

NORTHWESTERN ELEC, electric & gas 6,637.39

PITNEY BOWES, postage 600.00

PITNEY BOWES, lease 148.50

PLUNKETT’S, pest control 56.00

RAUSCH GRANITE, memorial tablet 5,700.00

REPUBLIC/BAKE’S, on/off sale 1,150.13

RURAL MANUFACTURING, repairs 226.68

SAARIE AUTO BODY, repair 1,049.17

SANITATION PRODUCTS, repairs 474.58

SD DEPT OF REVENUE, testing 155.00

SD DEPT OF REVENUE, sales tax 1,006.25

SD DEPT OF REVENUE, vehicle title 5.00

SECOND CENTURY, publishing 574.83

SOUTHEASTERN ELECTRIC, lagoon elec 1,877.50

SPENCER QUARRIES, rock chip 2,098.80

STERN OIL COMPANY, fuel & supp 1,433.20

SUPERIOR LAMP, supplies 63.02

TOTAL STOP - CENEX, gas 39.74

TRI-STATE WELDING, repairs 275.00

UNITED SYSTEMS TECHNOLOGY, supplies 406.00

VERIZON WIRELESS, cell phones 204.97

VOUCHERS 80,511.20

SALARIES 36,499.85 

TOTAL VOUCHERS & SALARIES 117,011.05   

Financial Report

Tjaden moved to approve the financial report as presented. Waltner seconded the motion. Roll call: all votes aye.

Freeman Transit

Brenda Schweitzer and Lynette Hansen spoke regarding the community’s ridership, the usefulness in the community, and how they try to keep expenses local. Due to the increased ridership 1 to 2 vehicles and 1 bus will be needed in the next few years. Grants for 80% are available with the local community needing to cover the remaining 20% through grants, donations, and fundraising.

Nuisance Property Update

Vizecky spoke regarding nuisance properties and letters that were sent. No one that received letters showed up to respond. Council requested second letters sent to the individuals so there is significant improvement by October 3rd they will forward to attorney for prosecution.

Liquor Lease Contract

Liquor committee met regarding liquor store. Hootz doesn’t want to purchase new equipment based on their lease. Jay Hofer told members that the coolers temperatures aren’t staying consistent. Hofer also requested the city paint and repair the building exterior.

Special Event Alcoholic Beverage License

The Council considered the application for a one day malt beverage license submitted by the following:

One day on-sale malt beverage license for Saturday, 24, 2016

Application of: Freeman Baseball Association 

Location of: Freeman Community Center

224 Wipf Street

Freeman, SD  57029

No persons were at the meeting to show rejection of this application. Auch moved to approve the one day malt beverage license for Saturday, 24, 2016. Jacobsen seconded the motion. Roll call: all votes aye.

Landfill Project Update

Eric Prunty of Brosz Engineering gave a status update regarding the Landfill Project. A preconstruction meeting is scheduled for 2:00 on Thursday September 8, 2016.

Waltner moved to approve a Notice to Proceed. Gering seconded the motion. Roll call: all votes aye.

Sewer Main Lining Update

Vizecky contacted Hydro-Klean to complete the sewer lining and routine maintenance.

Street Update - DeWald, 7th, & Walnut

Vizecky spoke with Knodel regarding millings for roadwork. DeWald Street was observed during recent rains and some silting has occurred.

Gering moved to purchase millings from Knodel Contractors on as needed basis for $14 per ton. Auch seconded the motion. Roll call:  all votes aye.

Hire Fred Sayler on As Needed Basis

Auch moved to hire Fred Sayler at $20 per hour plus $0.42 per mile. Becker seconded the motion. Roll call: all votes aye.

Surplus Old White Sewer Pickup

Waltner moved to surplus the white sewer pickup and send to Weiman’s Auction. Tjaden seconded the motion. Roll call: all votes aye.

Police Report

Police Chief Richard Cummings spoke regarding the need for a Spanish translator. Two body cameras are beyond repair and need to be replaced. Cummings mentioned the new antenna is working well.

Administrators Report

Administrator Vizecky provided his administrators report. Vizecky noted that according to District III, Freeman is 3rd in the District in business startup and retention. Vizecky also noted that he applied for a grant for a new playground.  

Other Business

It was noted that Sioux Nation will no longer take stray animals after November 1st so the city must find an alternate option by then.

Executive Session

Auch moved to go into Executive Session at 9:23 p.m. pursuant to SDCL 1-25-2(3) pending litigation and SDCL 1-25-2(1) personnel.  Becker seconded the motion. All votes aye. Tjaden declared out of executive session at 10:11 p.m.  

Tjaden moved to give a raise to Megan Harnisch of $.50 per hour for a total of $14.25 per hour effective September 12, 2016. Auch seconded the motion. Roll call: all votes aye.

Tjaden moved to give a raise to Ken Haar of $.50 per hour for a total of $17.00 per hour retroactive to July 4, 2016. Waltner seconded the motion. Roll call: all votes aye.

City Administrator Position

Question was raised if the city still needs this position. Donna Waltner and Eva Olson spoke in favor of the position.

Tjaden moved to eliminate the City Administrator position effective immediately and defund it for the 2017 budget. Waltner seconded the motion. Roll call aye votes: Waltner, Gering, Jacobsen, and Tjaden. No votes: Auch and Becker. Motion carries 4-2.

Gering moved to pay Vizecky for full month of September, inclusive of vacation and benefits.  Waltner seconded the motion. Roll call:  all votes aye.

Sorensen thanked Vizecky for his service.

Council agreed to have notice in the newspaper regarding the committees each council member is on.

Litigation

Council agreed to move forward with Ray Spangler and have attorney Mike Fink serve notice of safety issues that must be resolved by November 1st.

2nd Reading of Ordinance 2016-09

Council gave 2nd reading to Ordinance 2016-09 making appropriations and levying the property tax for the year 2017. No action taken.

Advertise for Marketing Coordinator

Council discussed details of Marketing Coordinator position and would like to invite Freeman Community Development to another meeting to discuss job description.

Next Meeting

The next regular meeting will be Monday, September 19, 2016 at 7:30 p.m.  

Adjournment

Tjaden moved to adjourn at 11:35 p.m. Jacobsen seconded the motion. All votes aye.


Adam Van Ningen, Finance Officer

Sam Sorensen, Mayor


Freeman City Council Special Session - Monday, August 23, 2016

Council Minutes Special Session

Tuesday, Aug. 23, 2016

The Council of the City of Freeman met in special session on Tuesday, August 23, 2016 at 12:00 p.m. at the Freeman City Hall. Mayor Sam Sorensen presided and the following members were present: Kevin Auch, Russ Becker, Terry Jacobsen, and Charly Waltner. Also attending were City Administrator Carroll Vizecky, Finance Officer Adam Van Ningen, and Tim Waltner from the Freeman Courier.

Library Temp As Needed Clerk

Sorensen read the library board recommendation to hire Judy Graber for their Library Temp As Needed position as heard at the previous city council meeting.

Waltner moved to hire Judy Graber as Library Temp As Needed @ $9.00 per hour. Jacobsen seconded the motion. Roll call: all votes aye.

Next Meeting

The next regular meeting will be Wednesday, September 7, 2016 at 7:30 p.m.

Adjournment

Waltner moved to adjourn at 12:10 p.m. Becker seconded the motion. All votes aye.

Adam Van Ningen, Finance Officer

Sam Sorensen, Mayor


Freeman City Council Regular Session - Monday, August 22, 2016

Freeman City Council Regular Session

Monday, August 22, 2016

The Council of the City of Freeman met in regular session on Monday, August 22, 2016 at 7:30 p.m. at the Freeman City Hall. Mayor Sam Sorensen presided and the following members were present: Kevin Auch, Russ Becker, Charles Gering, Terry Jacobsen, Clifford Tjaden, and Charly Waltner. Also attending were City Administrator Carroll Vizecky, Finance Officer Adam Van Ningen, and Tim Waltner from the Freeman Courier. Guests in attendance included the following: John Koch, Glenn Roth, Duane Walters, Richard Dant, Police Chief Richard Cummings, Kelly Knodel, Craig Derry, Fred Sayler, Eric Ambroson from District III, and Eric Prunty from Brosz Engineering.

Minutes of the August 1, 2016 Regular Meeting

Auch moved to accept the August 1, 2016 regular session minutes as presented. Waltner seconded the motion. All votes aye.

Bid Opening – Landfill Project

Mayor Sorensen announced that the bids for Landfill Project would be opened at this time. The following bids were received:

Bidders Amount

Knodel Contractors....................................... $331,126.75

David VanDenPol Construction........................ $148,392.75

Dakota Constructors Inc............................... $155,147.58

Bowes Construction........................................ $92,282.06

VanderPol Dragline Inc.................................. $173,901.15

Robert Johnson Construction.......................... $162,132.00

Holstein Excavating Inc................................. $138,456.25

Matthaei Excavating..................................... $133,285.25

RS Halstead Corp........................................... $99,927.38

Gering moved to award the contract to the lowest bid of $92,282.06 from Bowes Construction. Jacobsen seconded the motion. Roll call: all votes aye.

Freeman Community Development Corporation (FCDC)

Sorensen opened the floor for questions about the Marketing Coordinator position and Industrial Park/Dakota 81 that was discussed at the August 1st meeting. Glenn Roth asked the council to consider funding the Marketing Coordinator position.

Nuisance and Abandoned Vehicles Update

Vizecky spoke regarding letters sent to other nuisance properties and that visible changes have been made. Richard Dant spoke regarding his property which will be cleaned up by the end of October.

High Water Bills

Craig Derry spoke regarding how high his water usage was. Council also heard from Van Ningen and Jacobsen regarding their utility bills as well and feel that investigation is needed as to why usage is so high.

Street Project Update

Council was presented with recommendations based on Brosz Engineering’s observations of the roadwork. Discussion was focused on drainage and ensuring consistency on driveway approaches in the future. Eric Prunty of Brosz Engineering recommended using a good binding material to fill edge of roads.

Main Street Project

Council would like to see drainage issues fixed on Main Street, particularly the 2 blocks from the Lumberyard north. Eric Ambroson from District III discussed funding possibilities for new construction and an Industrial Park if Main Street isn’t completed now.

Auch moved to rescind the Main Street grant application. Tjaden seconded the motion. Roll call: all votes aye.

Police On-Call Pay

Gering moved to pay police personnel $25 per pay period for On-Call pay. Jacobsen seconded the motion. Roll call: all votes aye.

Police Radios and Office Space

Police Chief Richard Cummings presented 2 bids for new police radios due to the old ones not holding a charge and not having good signal strength.

Tjaden moved to purchase 3 XPR 3500 VHF portable radios with a base antenna and antenna line kit from B&L Communications for $1,752. Auch seconded the motion. Roll call: all votes aye.

Cummings also presented an option to convert the old water building into the Freeman Police Station stating privacy and discretion as main reasons for moving. He requested $3,000 for 2017’s budget for all materials needed to get the space up to a usable level.

Ordinance 2016-08

Waltner moved to give second reading and adopt ordinance 2016-08, an ordinance to amend the City of Freeman Refuse Rate, Ordinance 4.0411. Tjaden seconded the motion. Roll call: all votes aye.

ORDINANCE 2016-08

AN ORDINANCE AMENDING TITLE 4, SECTION 4.11 OF THE REVISED ORDINANCES OF THE CITY OF FREEMAN (1990), FREEMAN HUTCHINSON COUNTY, SOUTH DAKOTA REGARDING REFUSE RATES AND CHARGES

Be it ordained by the City of Freeman, Hutchinson County, South Dakota, that title 4, section 4.11 is hereby amended to read as follows:

4.0411 Rates and Charges

ITEM 1. For residents and businesses located within the City limits, the charge for a 90-gallon container for once a week pickup shall be $13.00. A second 90-gallon container may be added for a monthly charge of $12.00. Additional pickups shall be subject to a charge of $4.00 per container per pickup. No more than two (2) 90-gallon containers shall be allowed for any collection point.

ITEM 2. Residents who are certified to be a recipient of fuel assistance under the Low Income Energy Assistance Program (LIEAP) shall pay a monthly rate of $8.00 for one 90-gallon container for the time period that they so qualify.

ITEM 3. For residents and businesses located within the City limits, the charge for a 300-gallon container for once a week pickup shall be $45.00. For each additional container, a $34.00 charge per month shall be made. Additional pickups shall be subject to a charge of $13.00 per container per pickup

ITEM 4. Non-residents and business not located within the City limits, but residing within the one (1) mile area outside of Section 35, Township 99 North, Range 56, West of the 5th PM who desire to have garbage pickup service shall be charged a monthly fee of $16.00 for the first 90-gallon container; $15.00 for the second 90-gallon container; $55.00 for the first 300-gallon container and $46.00 for each additional 300-gallon container. Additional pickups for the 90-gallon container shall be subject to a charge of $5.00 per container per pickup. Additional pickups for the 300-gallon container shall be subject to a charge of $15.00 per container per pickup. No more than two (2) 90-gallon containers shall be allowed.

ITEM 5. Sanitation service charges for residents and businesses will be billed with water and/or sewer used fees and such charges will be effective with the first monthly billing after this Ordinance shall become effective. Charges will be collected at the same time, in the same manner and by the same officers as water charges are collected by the City. If the sanitation service charges are not paid within twenty (20) days after billing, it shall be deemed delinquent, and the water service to such user or property may be discontinued until charges are paid.

ITEM 6. Sanitation service charges for those who reside within one (1) mile of Section 35, Township 99 North, Range 56 West of the 5th PM, shall be billed monthly.

Dated October 16, 2006

ITEM 7. The charges for a recyclable receptacle shall be $80.00 a month for a weekly pickup and $40.00 a month for a bi-weekly pickup. Additional pickups shall be $20.00 for each additional pickup.

Dated January 7, 2008

Dated this 22nd day of August, 2016.

Sam Sorensen, Mayor

(SEAL)

ATTEST:

Adam Van Ningen,

Municipal Finance Officer

First Reading: August 1, 2016

Second Reading: August 22, 2016

Published: September 1, 2016

Effective: September 22, 2016

Ordinance 2016-09

The Council gave 1st reading to Ordinance 2016-09 making appropriations and levying the property tax for the year 2017.

Campground Rules

Tjaden moved to adopt the campground rules as presented. Waltner seconded the motion. Roll call: all votes aye.

Water Supervisor

Vizecky discussed the city’s requirement for a Water Supervisor. Fred Sayler of Menno was present and informed the council he is Class 2 certified in Water Distribution, Water Treatment, Wastewater Treatment, and Wastewater Collection and would be willing to help until a permanent solution was hired.

Library Temp As Needed Clerk

Council received a recommendation from the Library board to hire a Library Temp As Needed Clerk.

Other Business

Transit’s increased usage was discussed.

Gering asked about reservations for the campground. First come first serve was discussed.

Vizecky noted some street sweeper repairs.

Next Meeting

A special session will be held Tuesday, August 23, 2016 at 12:00 p.m.

The next regular meeting will be Wednesday, September 7, 2016 at 7:30 p.m.

Executive Session

Waltner moved to go into Executive Session at 10:44 p.m. pursuant to SDCL 1-25-2(1) regarding personnel. Tjaden seconded the motion. All votes aye. Tjaden declared out of executive session at 11:45 p.m. No action taken.

Adjournment

Tjaden moved to adjourn at 11:48 p.m. Waltner seconded the motion. All votes aye.

Adam Van Ningen, Finance Officer

Sam Sorensen, Mayor


Freeman City Council Regular Session - Monday, August 1, 2016

Freeman City Council Regular Session

Tuesday, Aug. 1, 2016

The Council of the City of Freeman met in regular session on Monday, August 1, 2016 at 7:30 p.m. at the Freeman City Hall. Mayor Sam Sorensen presided and the following members were present: Kevin Auch, Russ Becker, Charles Gering, Terry Jacobsen, Clifford Tjaden, and Charly Waltner. Also attending were City Administrator Carroll Vizecky, Finance Officer Adam Van Ningen, and Tim Waltner from the Freeman Courier. Guests in attendance included the following: John Koch, Todd Graber, Duane Walters, Dan Waldhauser, Patrick Hofer, Janver Stucky, Glenn Roth, Jay Hofer, and Eric Prunty Brosz Engineering.

Minutes of the July 5, 2016 Regular Meeting

Waltner moved to accept the July 5, 2016 regular session minutes as presented. Jacobsen seconded the motion. All votes aye.

Vouchers & Salaries

Jacobsen moved to approve the vouchers and salaries listed below. Auch seconded the motion. Roll call: all votes aye.

PAYROLL - LIBRARY................................................................ 3,204.28

PAYROLL - RECYCLE............................................................... 1,559.33

PAYROLL - GOV’T BUILDING.............................................. 242.40

PAYROLL - POLICE DEPT........................................................ 6,123.94

PAYROLL - ADMINISTRATOR................................................ 3,180.92

PAYROLL - ECON DEVELOPMENT....................................... 1,060.32

PAYROLL - FINANCE................................................................ 1,778.53

PAYROLL - WATER................................................................... 1,394.35

PAYROLL - SEWER.................................................................... 4,417.29

PAYROLL - REFUSE................................................................... 2,687.29

PAYROLL - STREET.................................................................. 659.85

PAYROLL - PARK/POOL........................................................... 9,677.46

PAYROLL - COMMUNITY CENTER...................................... 289.61

PAYROLL - AMBULANCE........................................................ 1,418.95

PAYROLL - COUNCIL............................................................... 4,645.00

MERCHANTS STATE BANK, 941 deposit................................ 8,012.04

SD RETIREMENT........................................................................ 3,084.02

SUPPLEMENTAL RETIREMENT............................................. 760.00

WELLMARK, health insurance................................................... 9,259.12

ACH FEES, payroll & utilities...................................................... 30.00

ADAM VAN NINGEN, mileage................................................ 39.90

AFLAC, employee insurance...................................................... 478.76

AMAZON, library books & videos............................................. 739.04

APPEARA, rugs .......................................................................... 88.49

BAILY YORK, reimb 50% lifeguard fees................................. 222.50

BROSZ ENGINEERING, professional fees............................... 250.00

B-Y WATER, water purchase..................................................... 8,487.00

B-Y WATER INTEREST............................................................. 3,168.00

CENTURY BUSINESS PRODUCTS, copier............................... 5,932.89

CITY OF FREEMAN, utilities..................................................... 39.00

CITY OF MITCHELL LANDFILL, garbage fees...................... 3,094.26

COUNTRY PRIDE, fuel.............................................................. 786.25

DEMCO, library supplies............................................................. 65.40

DOUBLE H PAVING, asphalt..................................................... 79,403.49

EMERGENCY MEDICAL PRODUCTS, amb........................... 430.52

FENSEL’S ELECTRIC, supplies................................................. 191.67

FENSEL’S GREENHOUSE, tree................................................ 169.99

FINK LAW OFFICE, professional fees....................................... 1,292.97

FRED HAAR, repair.................................................................... 12.15

FREEMAN LUMBER, supplies.................................................... 1,195.90

FREEMAN HOSPITAL, amb salary........................................... 311.15

FREEMAN SHOPPING CENTER, supplies............................... 16.21

FREEMAN SUMMER REC, donation.......................................... 3,500.00

GOLDEN WEST, telephone service........................................... 1,020.99

HAWKINS, supplies..................................................................... 2,195.91

HD SUPPLY WATERWORKS, supplies.................................... 509.98

JERRY’S AUTO, sewer truck...................................................... 29,684.00

JH DIESEL & AG REPAIR, repairs........................................... 28.32

JOHN KOCH, rental refund........................................................ 75.00

JOHNSON BROS/BAKE’S, on/off sale....................................... 1,043.26

JOHNSON BROS/HOOTZ, on/off sale....................................... 1,006.99

JOHNSON BROS/SHOPPING CTR, off sale.............................. 1,323.66

JOSH DZIADEK, mileage.......................................................... 44.94

KARI SAARIE, reimb for pool items.......................................... 274.58

KOERNER CONSTRUCTION, repairs...................................... 153.06

MC&R POOLS, supplies............................................................... 1,389.50

MANNES FLORAL, funeral flowers......................................... 45.00

MATHESON TRI-GAS, supplies................................................ 87.66

MICHAEL TODD CO, signs....................................................... 658.15

MID AMERICAN RESERARCH, supplies................................. 765.39

MR G’S, repairs............................................................................ 1,510.00

NORM’S, supplies........................................................................ 47.77

NORTHWESTERN ELEC, electric & gas.................................. 6,334.13

PETERBILT OF SIOUX FALLS, repairs................................... 139.05

PLUNKETT’S, pest control......................................................... 56.00

PRINTED IMPRESSIONS, supplies............................................ 276.50

PULLMAN PLUMBING, water heater...................................... 622.55

REPUBLIC/BAKE’S, on/off sale................................................ 815.00

REPUBLIC/HOOTZ, on/off sale.................................................. 3,144.46

REPUBLIC/SHOPPING CTR, off sale........................................ 404.99

RURAL MANUFACTURING, repairs....................................... 45.06

SAARIE AUTO BODY, repair.................................................. 2.34

SCHOENFISH, audit..................................................................... 7,500.00

SD DEPT OF REVENUE, testing................................................ 282.00

SD DEPT OF REVENUE, sales tax............................................. 1,125.09

SD DEPT OF REVENUE, vehicle title....................................... 16.20

SECOND CENTURY, publishing................................................ 522.46

SIOUX FALLS PUBLIC HEALTH, testing................................ 87.00

SOUTH DAKOTA ONE CALL, message fees......................... 67.20

SOUTHEASTERN ELECTRIC, lagoon elec............................... 1,885.00

SPENCER QUARRIES, patch mix............................................... 1,064.00

STERN OIL COMPANY, fuel & supp......................................... 1,288.82

TERRY JACOBSEN, mileage..................................................... 174.72

UNIVERSAL ACOUSTIC, repairs............................................. 308.38

VALLEY ELECTRIC, repairs.................................................... 280.26

VERIZON WIRELESS, cell phones........................................... 204.97

WEIDENBACH CONSTR, sidewalk.......................................... 260.63

VOUCHERS.................................................................................... 199,831.69

SALARIES......................................................................................... 37,694.52

TOTAL VOUCHERS & SALARIES............................................ 237,526.21

Financial Report

Tjaden moved to approve the financial report as presented. Waltner seconded the motion. Roll call: all votes aye.

Fire and Ambulance Insurance

Todd Graber presented the differences between South Dakota Public Assurance Alliance and Continental Western Group insurance rates.

Waltner moved to carry insurance with South Dakota Public Assurance Alliance and get updated values for all equipment. Auch seconded the motion. Roll call: all votes aye

Freeman Community Development Corporation (FCDC)

John Koch presented on the FCDC desire to have a part-time Marketing Coordinator Position created for the city. Glenn Roth, representing the Freeman Growth Foundation, distributed a brochure regarding the effects of new jobs on community revenue. Koch and Roth both spoke regarding the desire to purchase ground for an Industrial Park and the council was generally in favor of the idea.

Bid Opening – Land South of the Community Center

Mayor Sorensen announced that the bids for land south of the community center on Wipf Street would be opened at this time. The following bid was received:

Bidder Amount

Daniel Waldhauser $32,001

Tjaden moved to accept the bid for $32,001 from Dan Waldhauser with a closing on or about September 7th, 2016 and $1,000 earnest money to be received on August 2nd. Jacobsen seconded the motion. Roll call: all votes aye.

Nuisance and Abandoned Vehicles Update

Vizecky spoke regarding pending litigation against Denise Schild. Vizecky said that there is only one car left and agreed to deferred prosecution, pending the property no longer gets to nuisance status again.

Laura Hofer’s property on Relanto Street has improved.

Vizecky also spoke regarding John Stahl’s property at 395 S Main Street. Property clean-up has moved forward and the council thanked him for the progress. A completion date for the repairs was requested.

Council agreed to look into other nuisance properties and invite them to future council meetings.

Ordinance 2016-08

The Council gave first reading to ordinance 2016-08 to amend the City of Freeman Refuse Rate Ordinance, Ordinance 4.0411 to include rate charges for weekly refuse pickup.

Advertise for Children/Teen Library Assistant

Walnter moved to advertise internally for 7 days for the open library position, if no one accepts then advertise externally, if internally accepted then advertise for the newly vacant part-time position. Jacobsen seconded the motion. Roll call: all votes aye.

Liquor Payments/Hootz Fence

Van Ningen discussed the desire to have the liquor distributors send a copy of all liquor invoices to the city but allow the business owners to pay the invoice themselves. The city would send monthly invoices to the business owners for the 15% liquor tax. Jay Hofer of Hootz spoke in favor of the change. Council would like all business owners and distributors that would be affected to be contacted to find out if they would agree to the change as well.

Jay Hofer of Hootz spoke regarding his desire to increase the description of his rental space to include an outside area to the south of city hall.

Becker moved to change the lease description to include an area of 20’ up to the end of the city hall building. Auch seconded the motion. Roll call votes aye: Auch, Becker, Jacobsen, and Tjaden. No votes: Gering and Waltner. Motion carries 4-2.

Campground Rules

Van Ningen provided a campground rules document to the council. Council would like to see an updated version that is more condensed.

Surplus Vehicles

Council agreed to try to sell the surplus police car at Wieman’s next online auction.

Council agreed to give Josh Andersen more time to sell the surplus Ambulance. Council also agreed to sell the surplus ambulance in the next Wieman online auction if it is not sold by the online entry deadline.

Transportation Grant

Vizecky spoke regarding the need for a resident income survey that is needed for the DOT grant application that was submitted. He stated that the survey is good for 5 years even if the grant is not given this year. Waltner stated he would like to have public meeting to hear how residents feel about the main street project.

Landfill Project

Eric Prunty spoke regarding the permit being received and the plans were approved from the DENR for the landfill project.

Tjaden moved to advertise for bids with a completion date of September 1, 2017 and bid opening at the August 22, 2016 council meeting. Auch seconded the motion. Roll call: all votes aye.

Sewer Main Lining Project

Vizecky spoke regarding the money left for sewer lining. The council agreed that we should do the budgeted work.

Street Project Update – Walnut, 7th, and Dewald Streets

Duane Walters voiced concern that the road was now higher than it previously was and that there are now more drainage problems than before. Council members discussed the need to have the drainage and roadwork assessed to promote drainage and come back to the council with a plan of action.

Police Report

Police Chief Richard Cummings prepared his police report for the council to view.

Administrators Report

Administrator Vizecky provided his administrators report. It was noted that Sioux Nation will no longer take stray animals after November 1st so the city must find an alternate option by then.

Other Business

Sorensen noted that the 2015 audit was accepted by the state.

Vizecky mentioned that we are continuing to advertise for a water superintendant.

Jacobsen talked about the Elected Officials seminar he attended and some ideas that arose from the conference.

Next Meeting

The next regular meeting will be Monday, August 22, 2016 at 7:30 p.m.

Adjournment

Tjaden moved to adjourn at 11:21 pm. Waltner seconded the motion. All votes aye.

Adam Van Ningen, Finance Officer

Sam Sorensen, Mayor

Published once at the approximate cost of $156.23

Freeman City Council Regular Session - Tuesday, July 5, 2016

Freeman City Council Regular Session

Tuesday, July 5, 2016

The Council of the City of Freeman met in regular session on Tuesday, July 5, 2016 at 7:30 p.m. at the Freeman City Hall. Mayor Sam Sorensen presided and the following members were present: Charles Gering, Terry Jacobsen, Clifford Tjaden, and Charly Waltner. Also attending were City Administrator Carroll Vizecky, Finance Officer Adam Van Ningen, and Jeremy Waltner from the Freeman Courier. Guests in attendance included the following: Adam Salis, Daniel Stricherz, David Kivijarvi, Erin Lachman, Charles Larsen, Jonathan Slevin, Eric Prunty and Ron Gillen from Brosz Engineering, and Eric Ambroson from District III.

Minutes of the June 6, 2016 Regular Meeting

Waltner moved to accept the June 6, 2016 regular session minutes as presented. Jacobsen seconded the motion. All votes aye.

Vouchers & Salaries

Becker moved to approve the vouchers and salaries listed below. Waltner seconded the motion. Roll call: all votes aye.

PAYROLL - LIBRARY................................................................ 3,553.49

PAYROLL - RECYCLE............................................................... 1,463.01

PAYROLL - GOV’T BUILDING.............................................. 159.96

PAYROLL - POLICE DEPT........................................................ 6,394.87

PAYROLL - ADMINISTRATOR................................................ 3,180.92

PAYROLL - ECON DEVELOPMENT....................................... 1,060.32

PAYROLL - FINANCE................................................................ 1,840.76

PAYROLL - WATER................................................................... 1,368.72

PAYROLL - SEWER.................................................................... 4,357.31

PAYROLL - REFUSE................................................................... 2,779.68

PAYROLL - STREET.................................................................. 718.22

PAYROLL - PARK/POOL........................................................... 7,209.16

PAYROLL - COMMUNITY CENTER...................................... 194.34

PAYROLL - AMBULANCE........................................................ 1,214.09

MERCHANTS STATE BANK, 941 deposit................................ 6,944.64

SD RETIREMENT........................................................................ 3,122.00

SUPPLEMENTAL RETIREMENT............................................. 760.00

WELLMARK, health insurance................................................... 7,316.40

ACH FEES, payroll & utilities...................................................... 40.00

A&B BUSINESS, supplies........................................................... 573.13

ADAM VAN NINGEN, mileage & hotel................................... 533.74

AFLAC, employee insurance...................................................... 417.92

AMAZON, library books & videos............................................. 872.84

APPEARA, rugs .......................................................................... 44.34

ARENS ENGINEERING, landmark surveying.......................... 980.00

AVERA, employee prescreening................................................ 276.85

BESTWESTERN, fire school hotel............................................. 209.98

BROOKINGS AREA TRANSIT, donation.................................. 5,000.00

B-Y WATER, water purchase..................................................... 5,369.35

B-Y WATER INTEREST............................................................. 3,168.00

CARROLL VIZECKY, pool supplies.......................................... 30.84

CHANNING BETE, training materials....................................... 407.66

CHIEF SUPPLY, police supplies................................................. 208.83

CITY OF FREEMAN, utilities..................................................... 39.00

CITY OF MITCHELL LANDFILL, garbage fees...................... 3,055.65

CLIMATE SYSTEMS, repairs.................................................... 250.00

COUNTRY PRIDE, fuel.............................................................. 174.60

DEMCO, library supplies............................................................. 66.19

FENSEL’S ELECTRIC, supplies................................................. 233.21

FENSEL’S GREENHOUSE, planters......................................... 232.00

FIRST NATIONAL BANK, 6th street loan................................. 13,638.81

FIRST NATIONAL BANK, lagoon loan..................................... 16,668.22

FRED HAAR, repair.................................................................... 156.80

FREEMAN INTERNATIONAL, repair..................................... 927.55

FREEMAN LUMBER, supplies................................................... 225.95

FREEMAN HOSPITAL, amb salary........................................... 99.73

FREEMAN SHOPPING CENTER, supplies............................... 39.62

GOLDEN WEST, telephone service........................................... 1,006.70

HAWKINS, supplies..................................................................... 2,111.00

HUTCHINSON HWY DEPT, asphalt supplies........................... 4,773.00

JAMBOREE FOODS, supplies................................................... 6.53

JOHNSON BROS/BAKE’S, on/off sale....................................... 3,337.45

JOHNSON BROS/HOOTZ, on/off sale....................................... 1,583.45

JOHNSON BROS/SHOPPING CTR, off sale............................. 215.42

JOSH ANDERSEN, fire school meal reimb............................... 44.54

KLEINSASSER HEATING, A/C repair..................................... 79.00

LAWNS UNLIMITED, fertilizer............................................... 169.80

MC&R POOLS, repairs................................................................ 411.64

MADYSEN PRAVECEK, training reimb................................... 74.20

MATHESON TRI-GAS, rental equip......................................... 34.47

MERCHANTS STATE BANK, domain renewal....................... 31.67

METTLER FERTILIZER, supplies............................................. 330.69

MILLER CONSULTING, supplies & security........................... 480.00

MR G’S, repairs........................................................................... 78.00

NICOLE SAARIE, training reimb............................................... 62.50

NORM’S, supplies........................................................................ 175.66

NORTHWESTERN ELEC, electric & gas.................................. 5,257.48

ONE OFFICE SOLUTIONS, supplies......................................... 159.06

PITNEY BOWES, postage.......................................................... 904.50

PITNEY BOWES, machine rental.............................................. 148.50

PLUNKETT’S, pest control......................................................... 56.00

REPUBLIC/BAKE’S, on/off sale................................................. 1,041.45

REPUBLIC/HOOTZ, on/off sale.................................................. 1,780.62

REPUBLIC/SHOPPING CTR, off sale......................................... 1,337.57

RICHARD DANT, repairs.......................................................... 87.50

SAARIE AUTO BODY, repair................................................... 748.70

SD DEPT OF REVENUE, testing................................................ 86.00

SD DEPT OF REVENUE, refuse sales tax................................. 928.83

SD LIBRARY ASSOC, conference............................................ 45.00

SD MUNICIPAL LEAGUE, training.......................................... 25.00

SD MUNICIPAL LEAGUE, workshop...................................... 50.00

SECOND CENTURY, publishing................................................ 617.12

SENSOURCE............................................................................... 240.00

SEH, professional fees.................................................................. 3,341.95

SOUTHEASTERN ELECTRIC, lagoon elec............................... 2,005.00

SOUTHERN WINE & SPIRITS, Hootz liquor........................... 156.11

SPECIALTY AUTOMOTIVE, repair........................................ 203.03

SPENCER QUARRIES, patch mix.............................................. 937.60

STERN OIL COMPANY, fuel & supp......................................... 1,742.31

TOTAL STOP - CENEX, fuel..................................................... 124.81

USTI, supplies.............................................................................. 263.00

VALLEY ELECTRIC, repairs.................................................... 481.30

VAN DIEST SUPPLY, mosquito spray........................................ 2,044.50

VANTEK COMMUNICATIONS, supplies................................ 63.50

VERIZON WIRELESS, cell phones........................................... 204.94

VOUCHERS................................................................................. 112,170.95

SALARIES.................................................................................... 35,494.85

TOTAL VOUCHERS & SALARIES......................................... 147,665.80

Financial Report

Jacobsen moved to approve the financial report as presented. Waltner seconded the motion. Roll call: all votes aye.

Hearing for Variance

Waltner moved to go into Board of Adjustments at 7:33 p.m. Tjaden seconded the motion. All votes aye. The Council was declared in session as Board of Adjustment.

Variance request – 104 S Walnut Street

The Board of Adjustment reviewed the application of a variance filed by Erin Lachman for an insufficient front yard setback on the installation of a deck.

Erin Lachman requested a front yard setback of 12’ for the installation of a deck. The existing house is 28’ from the property line.

In order for a variance to be approved, the board shall base its findings on evidence presented in the application, comments received from adjacent property owners and to make an affirmative decision, it must determine that the proposed variance will meet the following conditions:

a) Denial of the variance would result in hardship to the property owner due to physical characteristics of the site;

b) The conditions upon which an application for a variance is based are unique to the property for which the variance is sought;

c) The petition for a variance is not based exclusively upon a desire to increase the value or income potential of the property;

d) The granting of the variance will not be detrimental to the public welfare or injurious to the other property or improvements in the neighborhood in which the property is located.

e) The proposed variance will not jeopardize the intent and general and specific purposes of the variance ordinance.

Upon finding that the above conditions have been met, Waltner moved for the Board of Adjustments to approve the variance of the property located at 104 S Walnut Street, City of Freeman for a front yard setback of 12’ from the property line. Tjaden seconded the motion. Roll call votes aye: Tjaden, Becker, Waltner, Gering, Jacobsen, and Sorensen. No votes: none. Motion carries 6-0.

Waltner declared the Board of Adjustment adjourned at 7:42 p.m.

Nuisance and Abandoned Vehicles Update

Adam Salis spoke regarding his property on Cedar Street. He used three 300 gallon garbage containers to clean up and will keep one container to continue cleaning. There is still more work to do but progress has been made.

Laura Hofer’s property on Relanto Street. Hofer wrote a letter to Vizecky regarding current condition and her son’s lack of intention to clean things up. Hofer also stated that they are planning on moving out July 31st. Tjaden moved to have attorney Mike Fink serve the property owner for nuisance violation August 1st if everything isn’t cleaned up. Waltner seconded the motion. Roll call: all votes aye.

David Kivijarvi spoke regarding his property on North County Road. Kivijarvi said that he had picked up items and sprayed weeds and was waiting for them to turn brown before removing them. Tjaden said it looks like nothing was done. Jacobsen commented on the potential rodent problems. Waltner commented that there wasn’t enough progress. Waltner moved to have attorney Mike Fink serve the property owner for nuisance violation. Jacobsen seconded the motion. Roll call: all votes aye.

Daniel Stricherz spoke regarding his property on Dewald Street. Stricherz stated he has been working on cleaning everything up. The council agreed that he has made good progress.

Transportation Grant

Eric Prunty and Ron Gillen from Brosz Engineering spoke regarding the feasibility study and reevaluation of the current costs on the repairs to Main Street from North County Road to Railway Street and Railway Street from Main to Juniper. Gering commented that it would be nice to get rid of overhead wires and try to work with North Western Energy to see if they would be interested. Questions were raised regarding sidewalks and if there would be a need for a retention pond due to the drainage.

Eric Ambroson from District III spoke regarding the funding possibilities and scenarios. He also spoke of the timeline in order to apply for possible grants with the nearest being a DOT Community Access grant deadline of July 15th. Discussions also covered the current debt capacity of the city and utility surcharge rates.

Resolution of Local Commitment for Transportation Project

Gering moved to adopt the Resolution for Local Commitment. Waltner seconded the motion. Roll call: all votes aye.

Nuisance Property Police Update

Officer Slevin distributed a letter stating the policy of the police to gather signatures when hand delivering letters. He stated that 2 of the nuisance letters were not signed by the property owners and that the signature letters were handed to Vizecky after being distributed. The policy does not require the police department to keep a copy due to not being a police report. Slevin stated that he does place water shut off notices in doors without signatures. Waltner stated that he would like a copy of the signatures at the next meeting.

Landfill Project

Eric Prunty spoke regarding the current status of the landfill project. SD DENR needs a 30 day public notice and that began on June 30th. Prunty stated that the waiting period would end on July 29th and assuming there aren’t any issues we should have something from DENR by the meeting on August 1st. Waltner stated that it would be in our best interest to wait to advertise for bids until we hear back from the DENR.

Sewer Main Lining Project

Vizecky spoke regarding the money left for sewer lining. The council agreed to get a bid from Insituform and address the worst parts of the sewer.

Seal Coating

Vizecky provided costs to seal coat this year. Gering suggested another load of oil since we still have left over budget for it and can cover twice the number of streets. Council all agreed to double the coverage since it was in the budget.

City Hall Copier

Bids from A&B Business Solutions and Century Business Products were presented to either purchase or lease a copier. Walnter moved to purchase the Kyocera TASKalfa 3051ci from Century Business Products along their maintenance agreement at a purchase price of $5,932.89. Tjaden seconded the motion. Roll call: all votes aye.

Community Center Land

The land south of the community center has already been declared as surplus. Tjaden moved to advertise the land for sale in the newspaper with a deadline of 4:30 p.m. on August 1, 2016 and open sealed bids at the August 1, 2016 city council meeting. Jacobsen seconded the motion. Roll call: all votes aye.

Street Project Update – Walnut, 7th, and Dewald Streets

Vizecky presented work that will be completed starting July 11, 2016. Waltner raised questions regarding drainage and how long the project will take. Vizecky spoke regarding his talks with the hospital’s Administrator, Nick Bradner, and the detour that will be posted in the newspaper this week. Tjaden suggested talking to Bradner regarding gravel parking and the possibility of paving it to help drainage.

2nd Reading – Comprehensive Plan

Waltner moved to hear the second reading of the comprehensive plan. Becker seconded the motion. Roll call aye votes: Becker, Waltner, Jacobsen, and Tjaden. No votes: Gering. Motion carries 4-1.

Tjaden moved to adopt the City of Freeman Comprehensive Plan Resolution of Adoption. Jacobsen seconded the motion. Roll call aye votes: Becker, Waltner, Jacobsen, and Tjaden. No votes: Gering. Motion carries 4-1.

Police Report

Gering noted to wait until November on getting new tires for the police pickup.

Administrators Report

Administrator Vizecky provided his administrators report.

Other Business

Tjaden noted complaints of the police staff not answering their radios or cell phones when they are on call and wants to have 24/7 police coverage.

Tjaden requested the rates for camping as he is noticing some campers there for long periods of time.

Jacobsen noted dead hanging branches in park after recent storms.

Becker mentioned a discussion from the liquor committee regarding the possibility of a fenced area for Hootz.

Waltner suggested putting a notice in the paper regarding tree branches again this year.

Sorensen mentioned concerns of grass being mowed/blown onto 6th street.

It was brought up that one-time garbage pickup charges for 90 gallon containers is not in the current ordinance. Since this was not an agenda item it will be placed on the agenda next month.

Next Meeting

The next regular meeting will be Monday, August 1, 2016 at 7:30 p.m.

Adjournment

Becker moved to adjourn at 11:31 p.m. Waltner seconded the motion. All votes aye.

Adam Van Ningen, Finance Officer

Sam Sorensen, Mayor


Freeman City Council Regular Session - Monday, June 6, 2016

Freeman City Council Regular Session

Monday, June 6, 2016

The Council of the City of Freeman met in regular session on Monday, June 6, 2016 at 7:30 p.m. at the Freeman City Hall. Mayor Sam Sorensen presided and the following members were present: Kevin Auch, Charles Gering, Terry Jacobsen, Clifford Tjaden, and Charly Waltner. Also attending were City Administrator Carroll Vizecky, Finance Officer Adam Van Ningen, Attorney Mike Fink, and Jeremy Waltner from the Freeman Courier. Guests in attendance included the following: Adam Salis, Daniel Stricker, Levi Hintz, Laura Hofer, Tanner Hofer, David Kivijarvi, Ray Spangler, Christa Helma, Josh Andersen, and Eric Prunty from Brosz Engineering.

Minutes of the May 2, 2016 Regular Meetings and May 5, 2016 Special Session

Waltner noted inconstancies between Steve Waltner and Charly Waltner and moved to accept the minutes with a change to Charly Waltner for consitancy. Jacobsen seconded the motion. All votes aye.

Vouchers & Salaries

Tjaden moved to approve the vouchers and salaries listed below.  Jacobsen seconded the motion. Roll call: all votes aye.

PAYROLL - LIBRARY       3,297.23 

PAYROLL - RECYCLE       1,457.44 

PAYROLL - GOV’T BUILDING           568.68 

PAYROLL - POLICE DEPT       6,277.71 

PAYROLL - ADMINISTRATOR       3,180.92 

PAYROLL - ECON DEVELOPMENT       1,060.32 

PAYROLL - FINANCE           539.75 

PAYROLL - WATER       1,297.62 

PAYROLL - SEWER       4,212.18 

PAYROLL - REFUSE       2,683.56 

PAYROLL - STREET           709.89 

PAYROLL - PARK/POOL           807.45 

PAYROLL - COMMUNITY CENTER           251.71 

PAYROLL - AMBULANCE       1,910.92 

MERCHANTS STATE BANK, 941 deposit       5,430.73 

SD RETIREMENT       2,960.22 

SUPPLEMENTAL RETIREMENT           760.00 

WELLMARK, health insurance       5,828.16 

ACH FEES, payroll & utilities             30.00 

ADAM VAN NINGEN, mileage             29.40 

AFLAC, employee insurance           417.92 

AMAZON, library books & videos           632.90 

APPEARA, rugs            132.83 

BROSZ ENGINEERING, feasibility study       6,256.00 

B-Y WATER, water purchase       4,462.00 

B-Y WATER INTEREST       3,168.00 

CHARLES LARSON TRUCKING, recycling       1,600.00 

CITY OF FREEMAN, utilities             39.00 

CLARITUS, supplies             87.66 

COLE PAPERS, supplies           310.24 

COUNTRY PRIDE COOP, gas & diesel       1,028.21 

EMERGENCY MEDICAL PRODUCTS, supplies           183.39 

FENSEL’S ELECTRIC, supplies           276.89 

FINK LAW OFFICE, attorney fees           784.82 

FRED HAAR, repair           101.22 

FREEMAN INTERNATIONAL, repair           966.90 

FREEMAN LUMBER, supplies           224.37 

FREEMAN HOSPITAL, amb salary           803.11 

FREEMAN SHOPPING CENTER, supplies             33.79 

GOLDEN WEST, telephone service       1,014.38 

HAWKINS, supplies       1,935.86 

HERITAGE PHARMACY, amb supplies           241.99 

HD SUPPLY, supplies       1,131.24 

HUTCHINSON CONSERVATION DIST, supplies           176.80 

JAMBOREE FOODS, supplies             13.73 

JOHNSON BROS/BAKE’S, on/off sale           911.84 

JOHNSON BROS/HOOTZ, on/off sale           979.13 

JOHNSON BROS/SHOPPING CTR, off sale           548.96 

KLEINSASSER HTG, repair           487.00 

KOERNER CONSTRUCTION, Schamber bldg       1,474.49 

LAWNS UNLIMITED, fertilizer       1,083.30 

MILLER CONSULTING, computer setup             37.50 

MIRICLE RECREATION EQUIP, repairs             30.60 

MITCHELL LANDFILL, garbage fees       3,267.81 

MR G’S, LP refill             22.00 

NINETY-FOUR SERVICES, ambulance repair           143.87 

NORM’S, supplies             84.74 

NORTHWESTERN ELEC, electric & gas       4,750.65 

PIONEER DESIGNS, police vehicle wrap           300.00 

PITNEY BOWES, postage           301.50 

PLUNKETT’S, pest control             56.00 

PRINTED IMPRESSIONS, supplies           124.30 

QUALITY INN, occupancy tax - nonexempt                 8.00 

REPUBLIC/BAKE’S, on/off sale       1,494.80 

REPUBLIC/HOOTZ, on/off sale       3,655.50 

REPUBLIC/SHOPPING CTR, off sale           323.46 

RESEARCH TECHNOLOGY INT’L, supplies             58.40 

RUML PLUMBING, repair             76.50 

RURAL MFG, repair             28.02 

SAARIE AUTO BODY, repair       2,902.56 

SD DEPT OF HEALTH, sewer testing           176.00 

SD DEPT OF ENV & NAT RES, drinking water           600.00 

SD DEPT OF HEALTH, amb license             12.00 

SD DEPT OF REVENUE, refuse sales tax           910.44 

SD GOV’T FINANCE OFF, finance off school             75.00 

SD LIBRARY ASSOC, conference           215.00 

SDPAA, property insurance           119.00 

SECOND CENTURY, publishing           639.93 

SOUTHEASTERN ELECTRIC, lagoon elec       2,635.00 

STERN OIL COMPANY, fuel & supp           917.44 

TOTAL STOP - CENEX, fuel             47.50 

UNIV OF ARKANSAS, FEAR grant expense     25,617.38 

US POST OFFICE, po box renewal             52.00 

VERIZON WIRELESS, cell phones           204.86 

VOUCHERS 96,434.24 

SALARIES 28,255.38 

TOTAL VOUCHERS & SALARIES 124,689.62   

Financial Report

Jacobsen moved to approve the financial report as presented. Waltner seconded the motion. Roll call: all votes aye.

1st Reading – Comprehensive Plan

Administrator Vizecky presented the comprehensive plan stating it doesn’t bind the city to anything, just gives direction for timelines of future projects. No action taken.

Nuisance and Abandoned Vehicles

Ray Spangler spoke regarding his property on Juniper Street. Spangler agreed that the electric line will get trenched in and the outside maintenance will be completed by August 1st, 2016.

Adam Salis spoke regarding tree trimming and the delay in getting letters sent out. He stated disapproval in the manner of receiving the letters and that he had trimmed branches in November. Salis also spoke regarding his property on Cedar Street. He agreed to have everything cleaned by July 5th, 2016.

Laura and Tanner Hofer spoke regarding their property on Relanto Street. T. Hofer agreed to have all clutter cleaned and organized by July 5th.

Daniel Stricker spoke regarding his property on Dewald Street.  Stricker agreed to have everything cleaned up or a progress report for the council on July 5th.

David Kivijarvi spoke regarding his property on North County Road. Kivijarvi agreed to have weeds removed and everything cleaned up by July 5th.

Christa Helma spoke against 309 Wipf Street stating the decrease in home values surrounding the property. Vizecky stated that he sent an invitation to the property owner but they were not in attendance.

Sorensen was happy with the number of people that showed up.  Vizecky reported that invitations were sent out to 7 individuals, 1 cleaned up their property prior to the meeting, 5 showed up to discuss, and 1 person didn’t attend.

Tjaden moved to authorize Attorney Mike Fink to draw up a class 2 misdemeanor notice for Denise Schild. Waltner seconded the motion.  Roll call: all votes aye.

Landfill Project

Eric Prunty reviewed the final plans that were send to SD DENR.  Waltner moved to advertise for bids based on receiving an approval letter from DENR with a completion date of December 1st. Auch seconded the motion. Roll call: all votes aye.

Open Sealed Bids for Ambulance

No bids were received. Ambulance is considered surplus property and can be sold for no less than 90% of it’s appraised value (SDCL 6-13-5).

Athletic Association Fund Request

Auch moved to approve funding the athletic association $3,500.  Gering seconded the motion. Roll call: all votes aye.

Railway Street Feasibility

Eric Prunty of Brosz Engineering discussed a community access grant application for road work on Main Street and Railway. Prunty also reviewed materials and costs and how financing could be structured with grants and low interest loans. Tjaden commented that it is too early in the process to have a resolution for the grant deadline of July 15th and that an updated cost analysis was needed.

Special Events Alcoholic Beverage License

The Council considered the application for a one day malt beverage license submitted by the following:

One day on-sale malt beverage license for Saturday, August 13, 2016

Application of: Freeman Fire Department


Location of: Freeman City Park

115 N. Wipf St.

Freeman, SD 57029


Rain Location:

Freeman Fire Hall

320 N. Main St.

Freeman, SD 57029

No persons were at the meeting to show rejection of this application. Tjaden moved to approve the one day malt beverage license for Saturday, August 13, 2016. Jacobsen seconded the motion. Roll call: all votes aye.

Ordinance 2016-05 – Flood Damage Prevention

Jacobsen moved to give second reading and adopt ordinance 2016-05, an ordinance regarding flood damage prevention. Auch seconded the motion. Roll call aye votes: Auch, Jacobsen, and Tjaden. No votes:  Gering and Waltner. Ordinance 2016-05 passes 3-2.

ORDINANCE 2016-05

AN ORDINANCE ENACTING: TITLE 18 OF THE REVISED 

ORDINANCES OF THE CITY OF FREEMAN (1990), 

HUTCHINSON COUNTY, SOUTH DAKOTA REGARDING 

FLOOD DAMAGE PREVENTION

Be it ordained by the City of Freeman, Hutchinson County, South Dakota, that title 18 is hereby enacted as follows:

TITLE 18 – FLOOD DAMAGE PREVENTION

Chapter 18.01 – Statutory Authorization, Findings of Fact,

Purpose and Methods

18.0101 Statutory Authorization

The Legislature of the State of South Dakota has in (statutes) SDCL 9-36 and 7-18-14 delegated the responsibility of local governmental units to adopt regulations designed to minimize flood losses. Therefore, the City Council of Freeman, South Dakota, does ordain as follows:

The city/town of Freeman elects to comply with the requirements of the National Flood Insurance Act of 1968 (P.L. 90-488, as amended). The National Flood Insurance Program, established in the aforesaid act, provides that areas of the town having a special flood hazard be identified by the Federal Emergency Management Agency and that floodplain management measures be applied in such flood hazard areas. The National Flood Insurance Program was broadened and modified with the passage of the Flood Disaster Protection Act of 1973 and other legislative measures. It was further modified by the National Flood Insurance Reform Act of 1994. The National Flood Insurance Program is administered by the Federal Emergency Management Agency, a component of the U.S. Department of Homeland Security.

18.0102 Findings of Fact

(1) The flood hazard areas of the Corporate Boundaries are subject to periodic inundation which results in loss of life and property, health and safety hazards, disruption of commerce and governmental services, and extraordinary public expenditures for flood protection and relief, all of which adversely affect the public health, safety and general welfare.

(2) These flood loses are created by the cumulative effect of obstructions in floodplains which cause an increase in flood heights and velocities, and by the occupancy of flood hazards areas by uses vulnerable to floods and hazardous to other lands because they are inadequately elevated, flood proofed or otherwise protected from flood damage.

18.0103 Statement of Purpose

It is the purpose of this ordinance to promote the public health, safety and general welfare and to minimize public and private losses due to flood conditions in specific areas by provisions designed to:

(1) Protect human life and health;

(2) Minimize expenditure of public money for costly flood control projects;

(3) Minimize the need for rescue and relief efforts associated with flooding and generally undertaken at the expense of the general public;

(4) Minimize prolonged business interruptions;

(5) Minimize damage to public facilities and utilities such as water and gas mains, electric, telephone and sewer lines, streets and bridges located in floodplains;

(6) Help maintain a stable tax base by providing for the sound use and development of flood-prone areas in such a manner as to minimize future flood blight areas; and

(7) Insure that potential buyers are notified that property is in a flood area.

18.0104 Methods of Reducing Flood Losses

In order to accomplish its purposes, this ordinance uses the following methods:

(1) Restrict or prohibit uses that are dangerous to health, safety or property in times of flood, or cause excessive increases in flood heights or velocities;

(2) Require that uses vulnerable to floods, including facilities which serve such uses, be protected against flood damage at the time of initial construction;

(3) Control the alteration of natural floodplains, stream channels, and natural protective barriers, which are involved in the accommodation of flood waters;

(4) Control filling, grading, dredging and other development which may increase flood damage;

(5) Prevent or regulate the construction of flood barriers which will unnaturally divert flood waters or which may increase flood hazards to other lands.

Chapter 18.02 - Definitions

18.0201 Unless specifically defined below, words or phrases used in this ordinance shall be interpreted to give them the meaning they have in common usage and to give this ordinance its’ most reasonable application.

1. Area of future-conditions flood hazard means the land area that would be inundated by the 1-percent-annual-chance (100-year) flood based on future-conditions hydrology.

2. Area of shallow flooding means a designated AO, AH, AR/AO, AR/AH, or VO zone on a community’s Flood Insurance Rate Map (FIRM) with a 1 percent or greater annual chance of flooding to an average depth of 1 to 3 feet where a clearly defined channel does not exist, where the path of flooding is unpredictable, and where velocity flow may be evident. Such flooding is characterized by ponding or sheet flow.

3. Area of special flood-related erosion hazard is the land within a community which is most likely to be subject to severe flood-related erosion losses. The area may be designated as Zone E on the Flood Hazard Boundary Map (FHBM). After the detailed evaluation of the special flood-related erosion hazard area; in preparation for publication of the FIRM, Zone E may be further refined.

4. Area of special flood hazard is the land in the flood plain within a community subject to a 1 percent or greater chance of flooding in any given year. The area may be designated as Zone A on the FHBM. After detailed ratemaking has been completed in preparation for publication of the flood insurance rate map, Zone A usually is refined into Zones A, AO, AH, A1-30, AE, A99, AR, AR/A1-30, AR/AE, AR/AO, AR/AH, AR/A, VO, or V1-30, VE, or V. For purposes of these regulations, the term “special flood hazard area” is synonymous in meaning with the phrase “area of special flood hazard”.

5. Base flood means the flood having a one percent chance of being equaled or exceeded in any given year.

6. Base Flood Elevation (BFE) – Is the water surface elevation of the one (1) percent annual chance flood.  The height in relation to mean sea level expected to be reached by the waters of the base flood at pertinent points in the floodplains of coastal and riverine areas.

7. Basement means any area of the building having its floor subgrade (below ground level) on all sides.

8. Breakaway wall means a wall that is not part of the structural support of the building and is intended through its design and construction to collapse under specific lateral loading forces, without causing damage to the elevated portion of the building or supporting foundation system.

9. Building--see structure.

10. Development means any man-made change to improved or unimproved real estate, including but not limited to buildings or other structures, mining, dredging, filling, grading, paving, excavation or drilling operations or storage of equipment or materials.

11. Erosion means the process of the gradual wearing away of land masses. This peril is not per se covered under the Program.

12. Existing construction means for the purposes of determining rates, structures for which the “start of construction” commenced before the effective date of the FIRM or before January 1, 1975, for FIRMs effective before that date. “Existing construction” may also be referred to as “existing structures.”

13. Existing manufactured home park or subdivision means a manufactured home park or subdivision for which the construction of facilities for servicing the lots on which the manufactured homes are to be affixed (including, at a minimum, the installation of utilities, the construction of streets, and either final site grading or the pouring of concrete pads) is completed before the effective date of the floodplain management regulations adopted by a community.

14. Existing structures--see existing construction.

15. Expansion to an existing manufactured home park or subdivision means the preparation of additional sites by the construction of facilities for servicing the lots on which the manufacturing homes are to be affixed (including the installation of utilities, the construction of streets, and either final site grading or the pouring of concrete pads).

16. Flood or Flooding means:

(a) A general and temporary condition of partial or complete inundation of normally dry land areas from:

(1) The overflow of inland or tidal waters.

(2) The unusual and rapid accumulation or runoff of surface waters from any source.

(3) Mudslides (i.e., mudflows) which are proximately caused by flooding as defined in paragraph (a)(2) of this definition and are akin to a river of liquid and flowing mud on the surfaces of normally dry land areas, as when earth is carried by a current of water and deposited along the path of the current.

(b) The collapse or subsidence of land along the shore of a lake or other body of water as a result of erosion or undermining caused by waves or currents of water exceeding anticipated cyclical levels or suddenly caused by an unusually high water level in a natural body of water, accompanied by a severe storm, or by an unanticipated force of nature, such as flash flood or an abnormal tidal surge, or by some similarly unusual and unforeseeable event which results in flooding as defined in paragraph (a)(1) of this definition.

17. Flood elevation determination means a determination by the Administrator of the water surface elevations of the base flood, that is, the flood level that has a one percent or greater chance of occurrence in any given year.

18. Flood Insurance Rate Map (FIRM) means an official map of a community, on which the Administrator has delineated both the special hazard areas and the risk premium zones applicable to the community.

19. Flood Insurance Study or Flood elevation study means an examination, evaluation and determination of flood hazards and, if appropriate, corresponding water surface elevations, or an examination, evaluation and determination of mudslide (i.e., mudflow) and/or flood-related erosion hazards.

20. Flood plain or flood-prone area means any land area susceptible to being inundated by water from any source (see definition of “flooding”).

21. Flood proofing means any combination of structural and non-structural additions, changes, or adjustments to structures which reduce or eliminate flood damage to real estate or improved real property, water and sanitary facilities, structures and their contents.

22. Floodway--see regulatory floodway.

23. Floodway encroachment lines mean the lines marking the limits of floodways on Federal, State and local flood plain maps.

24. Freeboard means a factor of safety usually expressed in feet above a flood level for purposes of flood plain management. “Freeboard” tends to compensate for the many unknown factors that could contribute to flood heights greater than the height calculated for a selected size flood and floodway conditions, such as wave action, bridge openings, and the hydrological effect of urbanization of the watershed.

25. Functionally dependent use means a use which cannot perform its intended purpose unless it is located or carried out in close proximity to water. The term includes only docking facilities, port facilities that are necessary for the loading and unloading of cargo or passengers, and ship building and ship repair facilities, but does not include long-term storage or related manufacturing facilities.

26. Highest adjacent grade means the highest natural elevation of the ground surface prior to construction next to the proposed walls of a structure.

27. Historic Structure means any structure that is:

(a) Listed individually in the National Register of Historic Places (a listing maintained by the Department of Interior) or preliminarily determined by the Secretary of the Interior as meeting the requirements for individual listing on the National Register;

(b) Certified or preliminarily determined by the Secretary of the Interior as contributing to the historical significance of a registered historic district or a district preliminarily determined by the Secretary to qualify as a registered historic district;

(c) Individually listed on a state inventory of historic places in states with historic reservation programs which have been approved by the Secretary of the Interior; or

(d) Individually listed on a local inventory of historic places in communities with historic preservation programs that have been certified either:

(1) By an approved state program as determined by the Secretary of the Interior or

(2) Directly by the Secretary of the Interior in states without approved programs.

28. Levee means a man-made structure usually an earthen embankment, designed and constructed in accordance with sound engineering practices to contain, control, or divert the flow of water so as to provide protection from temporary flooding.

29. Levee System means a flood protection system which consists of a levee, or levees, and associated structures, such as closure and drainage devices, which are constructed and operated in accordance with sound engineering practices.

30. Lowest Floor means the lowest floor of the lowest enclosed area (including basement). An unfinished or flood resistant enclosure, usable solely for parking of vehicles, building access or storage in an area other than a basement area is not considered a building’s lowest floor; 

Provided, that such enclosure is not built so as to render the structure in violation of the applicable non-elevation design requirements of Title 18.

31. Manufactured home means a structure, transportable in one or more sections, which is built on a permanent chassis and is designed for use with or without a permanent foundation when attached to the required utilities. The term “manufactured home” does not include a “recreational vehicle”.

32. Manufactured home park or subdivision means a parcel (or contiguous parcels) of land divided into two or more manufactured home lots for rent or sale. 

33. Map means the Flood Hazard Boundary Map (FHBM) or the Flood Insurance Rate Map (FIRM) for a community issued by the Agency.

34. Mean sea level means, for purposes of the National Flood Insurance Program, the National Geodetic Vertical Datum (NGVD) of 1929 or other datum, to which base flood elevations shown on a community’s Flood Insurance Rate Map are referenced.

35. New construction means, for the purposes of determining insurance rates, structures for which the “start of construction” commenced on or after the effective date of an initial FIRM or after December 31, 1974, whichever is later, and includes any subsequent improvements to such structures. For floodplain management purposes, new construction means structures for which the start of construction commenced on or after the effective date of a floodplain management regulation adopted by a community and includes any subsequent improvements to such structures.

36. New manufactured home park or subdivision means a manufactured home park or subdivision for which the construction of facilities for servicing the lots on which the manufactured homes are to be affixed (including at a minimum, the installation of utilities, the construction of streets, and either final site grading or the pouring of concrete pads) is completed on or after the effective date of floodplain management regulations adopted by a community.

37. Recreational vehicle means a vehicle which is:

(a) Built on a single chassis;

(b) 400 square feet or less when measured at the largest horizontal projection;

(c) Designed to be self-propelled or permanently towable by a light duty truck; and

(d) Designed primarily not for use as a permanent dwelling but as temporary living quarters for recreational, camping, travel, or seasonal use.

38. Regulatory floodway means the channel of a river or other watercourse and the adjacent land areas that must be reserved in order to discharge the base flood without cumulatively increasing the water surface elevation more than a designated height.

39. Special flood hazard area: see “area of special flood hazard”.

40. Special hazard area means an area having special flood, mudslide (i.e., mudflow), or flood-related erosion hazards, and shown on an FHBM or FIRM as Zone A, AO, A1-30, AE, AR, AR/A1-30, AR/AE, AR/AO, AR/AH, AR/A, A99, AH, VO, V1-30, VE, V, M, or E.

41. Start of Construction (for other than new construction or substantial improvements under the Coastal Barrier Resources Act (Pub. L. 97-348)), includes substantial improvement, and means the date the building permit was issued, provided the actual start of construction, repair, reconstruction, rehabilitation, addition placement, or other improvement was within 180 days of the permit date. The actual start means either the first placement of permanent construction of a structure on a site, such as the pouring of slab or footings, the installation of piles, the construction of columns, or any work beyond the stage of excavation; or the placement of a manufactured home on a foundation. Permanent construction does not include land preparation, such as clearing, grading and filling; nor does it include the installation of streets and/or walkways; nor does it include excavation for a basement, footings, piers, or foundations or the erection of temporary forms; nor does it include the installation on the property of accessory buildings, such as garages or sheds not occupied as dwelling units or not part of the main structure. For a substantial improvement, the actual start of construction means the first alteration of any wall, ceiling, floor, or other structural part of a building, whether or not that alteration affects the external dimensions of the building.

42. Structure means, for floodplain management purposes, a walled and roofed building, including a gas or liquid storage tank that is principally above ground, as well as a manufactured home. Structure, for insurance purposes, means:

(1) A building with two or more outside rigid walls and a fully secured roof that is affixed to a permanent site;

(2) A manufactured home (“a manufactured home,” also known as a mobile home, is a structure: built on a permanent chassis, transported to its site in one or more sections, and affixed to a permanent foundation); or

(3) A travel trailer without wheels built on a chassis and affixed to a permanent foundation, that is regulated under the community’s floodplain management and building ordinances or laws.

For the latter purpose, “structure” does not mean a recreational vehicle or a park trailer or other similar vehicle, except as described in paragraph (3) of this definition, or a gas or liquid storage tank.

43. Substantial damage means damage of any origin sustained by a structure whereby the cost of restoring the structure to it’s before damaged condition would equal or exceed 50 percent of the market value of the structure before the damage occurred.

44. Substantial improvement means any reconstruction, rehabilitation, addition, or other improvement of a structure, the cost of which equals or exceeds 50 percent of the market value of the structure before the “start of construction” of the improvement. This term includes structures which have incurred “substantial damage”, regardless of the actual repair work performed. The term does not, however, include either:

(1) Any project for improvement of a structure to correct existing violations of state or local health, sanitary, or safety code specifications which have been identified by the local code enforcement official and which are the minimum necessary to assure safe living conditions or

(2) Any alteration of a “historic structure”, provided that the alteration will not preclude the structure’s continued designation as a “historic structure.”

45. Variance means a grant of relief by a community from the terms of a flood plain management regulation.

46. Violation means the failure of a structure or other development to be fully compliant with the community’s flood plain management regulations. A structure or other development without the elevation certificate, other certifications, or other evidence of compliance required in Sec. 60.3(b)(5), (c)(4), (c)(10), (d)(3), (e)(2), (e)(4), or (e)(5) is presumed to be in violation until such time as that documentation is provided.

47. Water surface elevation means the height, in relation to the National Geodetic Vertical Datum (NGVD) of 1929, (or other datum, where specified) of floods of various magnitudes and frequencies in the flood plains of coastal or riverine areas.

Chapter 18.03 – General Provisions

18.0301 Lands to Which this Ordinance Applies

The ordinance shall apply to all areas of special flood hazard within the jurisdiction of the City of Freeman.

18.0302 Basis for Establishing the Areas of Special Flood Hazard

The areas of special flood hazard identified by the Federal Emergency Management Agency in a scientific and engineering report entitled, “The Flood Insurance Study for the City of Freeman,” dated September 2, 2009, with accompanying Flood Insurance Rate Maps (FIRM), dated September 2, 2009 and any revisions thereto are hereby adopted by reference and declared to be a part of this ordinance.

18.0303 Establishment of Development Permit

A Development Permit shall be required to ensure conformance with the provisions of this ordinance.

18.0304 Compliance

No structure or land shall hereafter be located, altered, or have its use changed without full compliance with the terms of this ordinance and other applicable regulations.

18.0305 Abrogation and Greater Restrictions

This ordinance is not intended to repeal, abrogate, or impair any existing easements, covenants, or deed restrictions. However, where this ordinance and another ordinance, easement, covenant, or deed restriction conflict or overlap, whichever imposes the more stringent restrictions shall prevail.

18.0306 Interpretation

In the interpretation and application of this ordinance, all provisions shall be; (1) considered as minimum requirements; (2) liberally construed in favor of the governing body; and (3) deemed neither to limit nor repeal any other powers granted under State statutes.

18.0307 Warning and Disclaimer or Liability

The degree of flood protection required by this ordinance is considered reasonable for regulatory purposes and is based on scientific and engineering considerations. On rare occasions greater floods can and will occur and flood heights may be increased by man-made or natural causes. This ordinance does not imply that land outside the areas of special flood hazards or uses permitted within such areas will be free from flooding or flood damages. This ordinance shall not create liability on the part of the community or any official or employee thereof for any flood damages that result from reliance on this ordinance or any administrative decision lawfully made thereunder.

18.0308 Severability

If any section, provision, or portion of this ordinance is adjudged unconstitutional or invalid by a court, the remainder of the ordinance shall not be affected.

Chapter 18.04 - Administration

18.0401 Designation of the Floodplain Administrator

The Mayor is hereby appointed the Floodplain Administrator to administer and implement the provisions of this ordinance and other appropriate sections of 44 CFR (National Flood Insurance Program Regulations) pertaining to floodplain management.

18.0402 Duties & Responsibilities of the Floodplain Administrator

Duties and responsibilities of the Floodplain Administrator shall include, but not be limited to, the following:

(1) Maintain and hold open for public inspection all records pertaining to the provisions of this ordinance.

(2) Review the permit application to determine whether proposed construction or other development, including the placement of manufactured homes, will be reasonably safe from flooding.

(3) Review, approve or deny all applications for development permits required by adoption of this ordinance.

(4) Review permits for proposed development to assure that all necessary permits have been obtained from those Federal, State or local governmental agencies (including Section 404 of the Federal Water Pollution Control Act Amendments of 1972, 33 U.S.C. 1334) from which prior approval is required.

(5) Where interpretation is needed as to the exact location of the boundaries of the areas of special flood hazards (for example, where there appears to be a conflict between a mapped boundary and actual field conditions) the Floodplain Administrator shall make the necessary interpretation.

18.0403 Permit Procedures

(1) Application for a Development Permit shall be presented to the Floodplain Administrator on forms furnished by him/her and may include, but not be limited to, plans in duplicate drawn to scale showing the location, dimensions, and elevation of proposed landscape alterations, existing and proposed structures, including the placement of manufactured homes, and the location of the foregoing in relation to areas of special flood hazard. 

Additionally, the following information is required:

a. Elevation (in relation to mean sea level), of the lowest floor (including basement) of all new and substantially improved structures at least one foot above;

b. Elevation in relation to mean sea level to which any nonresidential structure shall be flood proofed;

c. A certificate from a registered professional engineer or architect that the nonresidential flood proofed structure shall meet the flood proofing criteria of this ordinance;

d. Description of the extent to which any watercourse or natural drainage will be altered or relocated as a result of proposed development; and

e. Maintain a record of all such information.

(2) Approval or denial of a Development Permit by the Floodplain Administrator shall be based on all of the provisions of this ordinance and the following relevant factors:

a. The danger to life and property due to flooding or erosion damage;

b. The susceptibility of the proposed facility and its contents to flood damage and the effect of such damage on the individual owner;

c. The danger that materials may be swept onto other lands to the injury of others;

d. The compatibility of the proposed use with existing and anticipated development;

e. The safety of access to the property in times of flood for ordinary and emergency vehicles;

f. The costs of providing governmental services during and after flood conditions including maintenance and repair of streets and bridges, and public utilities and facilities such as sewer, gas, electrical and water systems;

g. The expected heights, velocity, duration, rate of rise and sediment transport of the floodwaters and the effects of wave action, if applicable, expected at the site;

h. The necessity to the facility of a waterfront location, where applicable;

i. The availability of alternative locations, not subject to flooding or erosion damage, for the proposed use;

j. The relationship of the proposed use to the comprehensive plan for that area.

18.0404 Variance Procedures

(1) The appeal Board as established by the community shall hear and render judgment on requests for variances from the requirements of this ordinance.

(2) The Appeal Board shall hear and render judgment on an appeal only when it is alleged there is an error in any requirement, decision, or determination made by the Floodplain Administrator in the enforcement or administration of this ordinance.

(3) Any person or persons aggrieved by the decision of the Appeal Board may appeal such decision in the courts of competent jurisdiction.

(4) The Floodplain Administrator shall maintain a record of all actions involving an appeal and shall report variances to the Federal Emergency Management Agency upon request.

(5) Variances may be issued for new construction and substantial improvements to be erected on a lot of one-half acre or less in size contiguous to and surrounded by lots with existing structures constructed below the base flood level, providing the relevant factors in Section C of this Article have been fully considered. As the lot size increases beyond the one-half acre, the technical justification required for issuing the variance increases.

(6) Upon consideration of the factors noted above and the intent of this ordinance, the Appeal Board may attach such conditions to the granting of variances as it deems necessary to further the purpose and objectives of this ordinance.

(7) Variances shall not be issued within any designated floodway if any increase in flood levels during the base flood discharge would result.

(8) Variances may be issued for the repair or rehabilitation of historic structures upon a determination that the proposed repair or rehabilitation will not preclude the structure’s continued designation as a historic structure and the variance is the minimum necessary to preserve the historic character and design of the structure.

(9) Prerequisites for granting variances:

a. Variances shall only be issued upon a determination that the variance is the minimum necessary, considering the flood hazard, to afford relief.

b. Variances shall only be issued upon, 

(i) showing a good and sufficient cause; 

(ii) a determination that failure to grant the variance would result in exceptional hardship to the applicant, and 

(iii) a determination that the granting of a variance will not result in increased flood heights, additional threats to public safety, extraordinary public expense, create nuisances, cause fraud on or victimization of the public, or conflict with existing local laws or ordinances.

c. Any application to whom a variance is granted shall be given written notice that the structure will be permitted to be built with the lowest floor elevation below the base flood elevation, and that the cost of flood insurance will be commensurate with the increased risk resulting from the reduced lowest floor elevation.

(10) Variances may be issued by a community for new construction and substantial improvements and for other development necessary for the conduct of a functionally dependent use provided that 

(i) The criteria outlined in Article 4, Section D (1)-(9) are met, and 

(ii) The structure or other development is protected by methods that minimize flood damages during the base flood and create no additional threats to public safety.

Chapter 18.05 – Provisions for Flood Hazard Reduction

18.0501 General Standards

In all areas of special flood hazards the following provisions are required for all new construction and substantial improvements.

(1) All new construction or substantial improvements shall be designed (or modified) and adequately anchored to prevent flotation, collapse or lateral movement of the structure resulting from hydrodynamic and hydrostatic loads, including the effects of buoyancy;

(2) All new construction or substantial improvements shall be constructed by methods and practices that minimize flood damage;

(3) All new construction or substantial improvements shall be constructed with materials resistant to flood damage;

(4) All new construction or substantial improvements shall be constructed with electrical, heating, ventilation, plumbing, and air conditioning equipment and other service facilities that are designed and/or located so as to prevent water from entering or accumulating within the components during conditions of flooding.

(5) All new and replacement water supply systems shall be designed to minimize or eliminate infiltration of flood waters into the system;

(6) New and replacement sanitary sewage systems shall be designed to minimize or eliminate infiltration of flood waters into the system and discharge from the systems into flood waters; and,

(7) On-site waste disposal systems shall be located to avoid impairment to them or contamination from them during flooding.

18.0502 Standards for Subdivision Proposals

(1) All subdivision proposals including the placement of manufactured home parks and subdivisions shall be consistent with this ordinance.

(2) All proposals for the development of subdivisions including the placement of manufactured home parks and subdivisions shall meet Development Permit requirements of this ordinance.

(3) All subdivision proposals including the placement of manufactured home parks and subdivisions shall have adequate drainage provided to reduce exposure to flood hazards.

(4) All subdivision proposals including the placement of manufactured home parks and subdivisions shall have public utilities and facilities such as sewer, gas, electrical and water systems located and constructed to minimize or eliminate flood damage.

18.0503 Penalties for Noncompliance

In accordance with Section 59.2(b) of CFR 44, Chapter 1, of the National Flood Insurance Program (NFIP) regulation, to qualify for the sale of Federally-subsidized flood insurance, a community must adopt floodplain management regulations that meet or exceed the minimum standards of Section 60. “These regulations must include effective enforcement provisions.” In accordance with Section 60.1(b) of CFR 44, Chapter 1, of the NFIP regulations, “These regulations must be legally-enforceable, applied uniformly throughout the community to all privately and publicly owned land within flood-prone (i.e. mudflow) or flood-related erosion areas, and the community must provide that the regulations take precedence over less restrictive conflicting local laws, ordinances or codes.”

No structure or land shall hereafter be constructed, located, extended, converted, or altered without full compliance with the terms of this ordinance and other applicable regulations. Violation of the provisions of this ordinance by failure to comply with any of its requirements (including violations of conditions and safeguards established in connection with conditions) shall constitute a misdemeanor. Any person who violates this ordinance or fails to comply with any of its requirements shall upon conviction thereof be fined not more than $ 500.00 or imprisoned for not more than 30 days, or both, for each violation, and in addition shall pay all costs and expenses involved in the case. Nothing herein contained shall prevent the City of Freeman from taking such other lawful action as is necessary to prevent or remedy any violation.

Dated this 2nd day of May, 2016.


Sam Sorensen, Mayor


(SEAL)


ATTEST:


Adam Van Ningen, Finance Officer


First Reading: April 4, 2016

Second Reading: June 6, 2016

Published: June 16, 2016

Effective Date: July 6, 2016


Waste Water Vehicle

Vizecky provided details on a state approved pickup. Gering moved to approve the purchase of a Chevrolet Silverado Class CL Truck 3/4 Ton 4x4 Extended Cab Short Box from Jerry’s Automotive, Contract #16868 at $28,889 with an additional $795 for a Long Box Length 8’ with vinyl seats for a total of $29,684. Auch seconded the motion. Roll call: all votes aye.

Police Report

It was noted that Officers Cummings, Slevin, and Hansen were all recertified on the Taser.

Administrators Report

Administrator Vizecky provided his administrators report.

Other Business

Vizecky read a letter from Laverne and Janice Graber regarding barking dogs at Craig Paulson’s house. The letter noted dates, times, and duration of dogs barking. It was noted that Paulson should be contacted regarding concerns of barking dogs and given a chance to respond.

Sorensen noted that two workers should be present during the city’s clean up days Saturday June 11 and Saturday June 18.

Sorenson discussed a grant for a possible Frisbee Golf course to be added to one of the parks.

Vizecky discussed the need of a certified water operator and the possibility of finding another city to share the costs.

Executive Session – Pursuant to SDLC 1-25-2(1) – Personnel

Auch moved to go into Executive Session - Pursuant to SDLC 1-25-2(1) - Personnel at 11:15 p.m. Waltner seconded the motion. Verbal Vote - all votes aye.

Auch declared out of Executive Session at 11:40 p.m.

Part-Time Mowing

Waltner moved to hire Gregg Uecker and Jim Smidt at $12.50 per hour for mowing. Gering seconded the motion. Roll call: all votes aye.

Hiring Life Guards

Auch moved to hire Skylar Godwin at $8.65 per hour and Jalen Kaufman at $9.25 per hour. Tjaden seconded the motion. Roll call: all votes aye.

July Meeting

Tjaden moved to change the city council meeting to Tuesday, July 5, 2016. Waltner seconded the motion. Roll call: all votes aye.

Adjournment

Tjaden moved to adjourn at 11:45 p.m. Gering seconded the motion. All votes aye.


Adam Van Ningen, Finance Officer

Sam Sorensen, Mayor


Freeman City Council Regular Session - Monday, May 2, 2016

Freeman City Council Regular Session - 2016-2017 Council

Monday, May 2, 2016

The Council of the City of Freeman met in regular session on Monday, May 2, 2016 at 8:00 p.m. at the Freeman City Hall. Mayor Sam Sorensen presided and the following members were present: Kevin Auch, Russ Becker, Clifford Tjaden, Charles Gering, and Steve Waltner. Also attending were City Administrator Carroll Vizecky, Interim Finance Officer Megan Harnisch, Attorney Mike Fink, and Jeremy Waltner from the Freeman Courier. Guests in attendance included the following: Terry Jacobsen, Randy Broders, Donna Waltner, Eva Olson, Eric Prunty from Brosz Engineering, Daniel Harnisch, Shane Vetch, Lance Edwards, Dawn Waltz, Jonathan Slevin, and Richard Cummings.

Oath of Office

Mayor Sam Sorensen administered the oath of office to the following:

Having duly circulated petitions and declared nominated without competitive election:

Clifford Tjaden, Council Member Ward I for a term of one year

Having duly circulated petitions and elected:

Steve Waltner, Council Member Ward II for a term of two years

Council Appointment – Council Member Ward III

Mayor Sorensen nominated Terry Jacobsen for the Council Member Ward III vacancy. Auch nominated Eva Olson for the Council Member Ward III vacancy.

Verbal Vote – Votes for Eva Olson: Auch, and Becker. Votes for Terry Jacobsen: Gering, S. Waltner, and Tjaden. Terry Jacobsen appointed 3-2.

Oath of Office

Having been appointed by the council:

Terry Jacobsen, Council Member Ward III for a term of one year

Election of Officers

S. Waltner moved to nominate Clifford Tjaden as council President. Gering seconded the motion. Roll Call – all votes aye.

Tjaden moved to nominate Kevin Auch as council Vice President. S. Waltner seconded the motion. Roll Call – all votes aye.

Committee Appointments

Council absolved the Community Center Committee, agreeing that any future concerns regarding the Community Center be considered by the Gov’t Building Committee.

Russ Becker moved to accept the following committee appointments assigned by Mayor Sorensen. Tjaden seconded the motion. Roll Call – all votes aye.

Ambulance: Charles Gering Terry Jacobsen

Development: Sam Sorensen & Steve Waltner

Fire Dept: Kevin Auch & Russ Becker

Gov’t Building: Sam Sorensen & Charles Gering

Library: Russ Becker

Liquor: Clifford Tjaden, Russ Becker, & Terry Jacobsen

Parks/Pool: Kevin Auch, Russ Becker, & Terry Jacobsen

Police: Charles Gering & Sam Sorensen

Revolving Loan Fund: Sam Sorensen & Terry Jacobsen

Rubble/Recycle/Refuse: Steve Waltner & Lonnie Tjaden

Sewer: Charly Waltner & Kevin Auch

Streets: Kevin Auch & Charles Gering

Tree City: Charly Waltner

Water: Russ Becker & Lonnie Tjaden

Zoning: Lonnie Tjaden & Sam Sorensen

Zoning Administrator: Lonnie Tjaden

Planning & Zoning Commission Appointments

Auch moved to appoint Christa Helma, Reno Huber, Randy Koerner, Janver Stucky, and Steve Waltner to the Planning Commission. Tjaden seconded the motion. Roll Call – all votes aye.

Newspaper Designation

Tjaden moved to designate the Freeman Courier as the official newspaper for the City of Freeman and to publish all proceedings and legal notices in the Freeman Courier. Jacobsen seconded the motion. Roll Call – all votes aye.

Bank Designation

S. Waltner moved to designate the following banks as depositories for funds of the City of Freeman: CorTrust Bank of Freeman, Home Federal Bank of Freeman (and its rollover to Great Western Bank), and Merchants State Bank of Freeman. Tjaden seconded the motion. Roll Call – all votes aye.

Restricted Landfill Project (Brosz Engineering)

Eric Prunty spoke on behalf of Brosz Engineering.

Auch moved to forward the application documents to DENR for approval after the final draft has been approved by the individual Council Members. S. Waltner seconded the motion. Roll Call – all votes aye.

Nuisance & Abandoned Automobile Notices (Chapter 4.01 (13) Chapter 6.0) Abatements

S. Waltner moved to proceed with enforcement on John Stahl’s location on Main Street, David Kivijarvi’s location on North County Road, Laura Hofer’s location at 417 S Relanto, and Ray Spangler’s home location. Motion failed for lack of a second. Moved into more discussion.

Council agreed to provide the owners of nuisance properties an opportunity to attend the next board meeting with an argument as to the condition of their property.

Public Hearing – Wine & Malt Beverage License Renewals

The Council considered the following for wine and malt beverage licenses:

1. Retail on-off sale Malt Beverage for 2016/2017

Application of: Bake’s

Location of: 231 N Main St

Freeman, SD 57029

2. Package off-sale Malt Beverage

& SD Farm Wine for 2016/2017

Application of: Casey’s Retail Company

dba Casey’s General Store #3245

Location of: 1206 E 6th St

Freeman, SD 57029

3. Package off-sale Malt Beverage for 2016/2017

Application of: Uecker Supermarket Inc

dba Freeman Shopping Center

Location of: 609 S US Hwy 81

Freeman, SD 57029

4. Package off-sale Malt Beverage for 2016/2017

Application of: Dolgen Midwest LLC

dba Dollar General Store #10796

Location of: 305 N US Highway 81

Freeman, SD 57029

5. Retail on-off sale Malt Beverage for 2016/2017

Application of: Freeman Convenience LLC

dba Total Stop Convenience Store #9466

Location of: 601 S US Hwy 81

Freeman, SD 57029

6. Retail on-off Malt Beverage for 2016/2017

Application of: Prairie House Restaurant LLC

Location of: 1121 S US Hwy 81

Freeman, SD 57029

7. Retail on-off sale Malt Beverage for 2016/2017

Application of: Rick D Blue

dba Blue’s Family Restaurant

Location of: 175 W 3rd St

Freeman, SD 57029

8. Retail on-off Malt Beverage for 2016/2017

Application of: WWIT LLC

dba Hootz

Location of: 115 E 3rd St

Freeman, SD 57029

No persons present at the meeting expressed rejection of these applications.

Tjaden moved to approve the wine and malt beverage licenses as presented. Becker seconded the motion. Roll Call – all votes aye.

Movie on Main Street Event Request

Shane Vetch requested approval for the Movie on Main Street Event to take place on August, 7, 2016.

S. Waltner moved to approve the event request. Jacobsen seconded the motion. Roll Call – all votes aye.

Tri-Athlon Event Request

Mara Andersen & Emmarie Edwards requested approval for use of the City Pool at the Tri-Athlon Event to take place on July 23, 2016.

S. Waltner moved to approve the event request. Gering seconded the motion. Roll Call – all votes aye.

Shine & Show Event Request

Dawn Waltz requested approval for the Shine & Show Event to take place on July 9, 2016.

Jacobsen moved to approve the event request. Becker seconded the motion. Roll Call – all votes aye.

2nd Reading of Ordinance 2016-05 – Flood Damage Prevention

Tjaden moved to table Ordinance 2016-05 until the June 6, 2016 regular session. S. Waltner seconded the motion. Roll Call – all votes aye.

2nd Reading of Ordinance 2016-06 – Supplemental Budget

Tjaden moved to approve Ordinance 2016-06. Becker seconded the motion. Roll Call – all votes aye.

ORDINANCE 2016-06

AN ORDINANCE PROVIDING FOR A

SUPPLEMENTAL APPROPRIATION

TO BUDGET ORDINANCE 2015-16

BE IT ORDAINED BY THE CITY OF FREEMAN,

HUTCHINSON COUNTY, SOUTH DAKOTA

WHEREAS the City of Freeman hereby appropriates additional dollars to the expense fund for the police department in the amount of $11,000.00.

WHEREAS additional funds are available from reserve funds, therefore the Council desires to increase the police department, per accepted government accounting standards in compliance with SDCL 9-21-7;

WHEREAS the Council seeks to distribute funds for authorized uses as needed, and furthermore;

NOW THEREFORE BE ORDAINED by the Council of the City of Freeman, South Dakota that budget ordinance 2015-16 be hereby supplemented to increase the police department for the purchase of a 2008 Chevrolet Impala police car in the amount of $9,800.00 plus expenses for a cage, decals and radio as necessary to meet the obligations of the municipality, shall be disbursed in accordance to the terms of this supplemental appropriation.

Dated this 2nd day of May, 2016.

SIGNED:

Sam Sorensen, Mayor

(SEAL)

ATTEST:

Megan Harnisch, Interim Finance Officer

First Reading April 14, 2016

Second Reading May 2, 2016

Published: May 19, 2016

2nd Reading of Ordinance 2016-07 – Supplemental Budget

S. Waltner moved to approve Ordinance 2016-07. Becker seconded the motion. Roll Call – all votes aye.

ORDINANCE 2016-07

AN ORDINANCE PROVIDING FOR A

SUPPLEMENTAL APPROPRIATION

TO BUDGET ORDINANCE 2015-16

BE IT ORDAINED BY THE CITY OF FREEMAN,

HUTCHINSON COUNTY, SOUTH DAKOTA

WHEREAS the City of Freeman hereby appropriates additional dollars to the expense fund for the fire department in the amount of $74,124.00.

WHEREAS additional funds are available from ambulance fund loan, therefore the Council desires to increase the fire department, per accepted government accounting standards in compliance with SDCL 9-21-7;

WHEREAS the Council seeks to distribute funds for authorized uses as needed, and furthermore;

NOW THEREFORE BE ORDAINED by the Council of the City of Freeman, South Dakota that budget ordinance 2015-16 be hereby supplemented to increase the fire department for the purchase of fire equipment in the amount of $74,124.00 as necessary to meet the obligations of the municipality, shall be disbursed in accordance to the terms of this supplemental appropriation.

Dated this 2nd day of May, 2016

SIGNED:

Sam Sorensen, Mayor

(SEAL)

ATTEST:

Megan Harnisch, Interim Finance Officer

First Reading: April 13, 2016

Second Reading: May 2 2016

Published: May 19, 2016

Surplus of 1994 Police Car (SDCL 6-13-4)

S. Waltner moved to approve the surplus in form of seal bid due by June 6, 2016. Becker seconded the motion. Roll Call – all votes aye.

Advertising Bids For Sale of Surplus Ambulance (SDCL 6-13-1)

Tjaden moved to approve the surplus in form of seal bid due by June 6, 2016. Auch seconded the motion. Roll Call – all votes aye.

Police Report

Police Chief Cummings presented the Police Report.

Administrator’s Report

Administrator Carroll Vizecky presented the Administrator’s Report.

Water Deposit Refund – Tim Gudmundson (201 S Dewald)

Auch moved to approve the water deposit refund. Tjaden seconded the motion. Roll Call – all votes aye.

Other Business

Mayor Sorensen thanked Marlin Friessen for all that he does in the community.

Mayor Sorensen extends a request (on behalf of Attorney Bill Fuller) for a special session to take place on Thursday, May 5, 2016 at 7:30 p.m. regarding depositions for the John Stahl litigation.

Mayor Sorensen suggests the Finance Officer position also be discussed at the May 5, 2016 special session.

Mayor Sorensen extends a request (on behalf of John Stahl) for an appeal to be heard regarding the condition of his property located on the intersection of 4th and Main Street.

Mayor Sorensen extends a request (on behalf of Freeman’s residents) for the Community Center’s access for residents to walk in the gymnasium to continue. S. Waltner moved to extend the residents’ access through May 31, 2016. Gering seconded the motion. Roll Call – all votes aye.

Auch extends a request (on behalf of Ralph’s Feed) for the North County Road ditch to be cleaned due to water setting continuously.

Adjournment

S. Waltner moved to adjourn at 10:30 p.m. Tjaden seconded the motion. All votes aye.

Megan Harnisch, Interim Finance Officer

Sam Sorensen, Mayor


Freeman City Council Regular Session - Monday, May 2, 2016

Freeman City Council Regular Session - 2015-2016 Council

Monday, May 2, 2016

The Council of the City of Freeman met in regular session on Monday, May 2, 2016 at 7:30 p.m. at the Freeman City Hall. Mayor Sam Sorensen presided and the following members were present: Kevin Auch, Russ Becker, Randy Broders, Charles Gering, Eva Olson and Donna Waltner. Also attending were City Administrator Carroll Vizecky, Interim Finance Officer Megan Harnisch, Attorney Mike Fink, and Jeremy Waltner from the Freeman Courier. Guests in attendance included the following: Terry Jacobsen, Clifford Tjaden, Steve Waltner, Robbie Huber, Eric Prunty from Brosz Engineering, Daniel Harnisch, Shane Vetch, Jonathan Slevin, and Richard Cummings.

Minutes of the April 13, 2016 Special Session Meeting

Olson moved to accept the April 13, 2016 special session minutes as presented. Auch seconded the motion. All votes aye.

Vouchers & Salaries

D. Waltner moved to approve the vouchers and salaries listed below. Broders seconded the motion. Roll call: all votes aye.

Payable Vouchers – April 2016

Payroll Liabilities Payable

Aflac................................................................... 434.19

SD Retirement System.......................................... 3,610.20

SD Supplemental Retirement..................................... 760.00

TOTAL Payroll Liabilities...................................... 4,804.39

Sales Tax Payable

SD Department of Revenue........................................ 772.61

TOTAL Sales Tax Liabilities...................................... 772.61

Vendor Payable

American Library Association (ALA)................................................... 100.00

Amazon.com........................................................................................... 699.21

American Technical Services............................................................. 2,600.00

Appeara..................................................................................................... 88.49

Barnes & Noble....................................................................................... 145.80

Brosz Engineering................................................................................ 1,482.50

B-Y Water District............................................................................... 3,866.30

B-Y Water Interest.............................................................................. 3,168.00

C & B Operations (Fred Haar)............................................................... 178.48

Chad Soulek............................................................................................. 250.10

Channing Bete Company......................................................................... 264.33

City of Sioux Falls...................................................................................... 87.00

CMC Excavation.................................................................................. 1,671.43

Cody Fransen............................................................................................. 50.42

Country Pride Coop................................................................................. 173.32

DEMCO................................................................................................ (161.40)

Diane Ellinger......................................................................................... 150.00

Evelyn Duerksen..................................................................................... 150.00

Fensel’s Electrical Supply....................................................................... 611.59

Fink Law Office...................................................................................... 693.26

Freeman Emergency Services ( City of Freeman).................................. 39.00

Freeman International............................................................................. 359.70

Freeman Regional Health....................................................................... 227.37

Freeman Shopping Center......................................................................... 17.52

Golden West............................................................................................ 942.71

Hach Company.......................................................................................... 86.17

HD Supply Waterworks.......................................................................... 132.80

Heiman Fire Equipment....................................................................... 1,427.00

Jamboree Foods......................................................................................... 34.65

Johnson Brothers (Bake’s)................................................................... 1,392.14

Johnson Brothers (Freeman Shopping Center)....................................... 271.74

Johnson Brothers (Hootz).................................................................... 1,373.82

Johnson Brothers (Prairie House)........................................................... 174.95

Josh Anderson...................................................................................... 1,150.15

Judy Schrag............................................................................................. 150.00

LeAnn Kaufman..................................................................................... 584.80

Matheson Tri-Gas................................................................................... 111.86

Michael Todd & Company...................................................................... 217.53

Mike Peterson.......................................................................................... 469.39

Miller Consulting..................................................................................... 300.00

Mitchell Regional Landfill................................................................... 2,985.84

Mr. G’s Tires........................................................................................... 192.00

Norm’s Thrifty White............................................................................... 53.58

NorthWestern Energy.......................................................................... 1,943.25

One Office Solution.................................................................................. 53.54

Paul Rigo............................................................................................... 1,147.67

Pitnety Bowes.............................................................................................. 2.50

Plunkett’s Pest Control............................................................................... 56.00

Printed Impressions................................................................................. 110.50

Qualitt Inn (SD024)................................................................................. 379.96

RDO Equipment........................................................................................ 15.99

Republic National Distributing (Bake’s)............................................. 1,255.27

Republic National Distributing (Hootz)............................................... 2,515.62

Schmidt Country...................................................................................... 112.00

Second Century Publishing...................................................................... 786.85

Short Elliott Hendrickson..................................................................... 1,239.97

SD Association of Towns & Townships................................................. 466.50

SD Department of Health....................................................................... 132.00

SD One Call............................................................................................... 22.05

SD Public Assurance Alliance................................................................ 135.00

Southeastern Electric........................................................................... 2,485.00

Specialty Automotive.............................................................................. 663.18

Stern Oil Company............................................................................... 1,131.70

Valley Electric Service........................................................................... 135.95

Verizon Wireless.................................................................................... 204.94

TOTAL Vendor Payable.................................................................. 43,958.99

TOTAL Accounts Payable............................................................... 49,535.99

Salaries Vouchers – April 2016

Administrator..................................................... 1,761.12

Ambulance........................................................... 886.86

Community Center................................................. 164.74

Council & Mayor................................................. 4,339.63

Planning & Zoning................................................. 609.50

Economic Development........................................... 587.04

Finance Office.................................................... 1,831.20

Government Building.............................................. 237.48

Library............................................................. 2,558.38

Park/Pool............................................................. 480.91

Police............................................................... 4,254.19

Recycle............................................................. 1,298.99

Refuse.............................................................. 2,241.40

Sewer............................................................... 3,452.77

Street.................................................................. 480.91

Water............................................................... 3,495.42

TOTAL NET Salaries Paid..................................... 28,680.54

Financial Report

Becker stated an account allocation correction needed on a voucher.

D. Waltner moved to approve the financial report as presented. Olson seconded the motion. Roll Call – Aye Votes: Broders, Olson, D. Waltner, Auch, and Becker. No Votes: Gering. Motion passed 5-1.

Zoning Reclassification - Robbie Huber (Lots 7, 8, 9, 10, 11, & 12 Block 10 Buechler Addition)

Auch moved to approve the zoning reclassification request. Gering seconded the motion. Roll Call – Aye Votes: Gering, Auch, Becker, and Sorensen. Abstain Votes: Olson, D. Waltner, and Broders. Motion passed 4-0.

RECLASSIFICATION OF PROPERTY

RESOLUTION AMENDING ZONING DISTRICT BOUNDARIES

WHEREAS, the City of Freeman adopted Ordinance 2007-2 providing for zoning regulations known as “The Official Zoning Ordinance of the City of Freeman, Hutchinson County, South Dakota” with official zoning map; and

WHEREAS, the City has proposed reclassification of certain properties from a Multi Family District (R-2) to General Commercial District (B-2) for certain property as hereafter provided; and

WHEREAS, the City Planning Commission, after notice, and pursuant to City Ordinance Section 1513, held public hearing on said Petition on March 1, 2016 and recommended approval of the zoning changes; and

WHEREAS, the City Council pursuant to City Ordinance Section 1513, gave notice of the public hearing on said Petition, held hearing on Monday, March 7, 2016, and

WHEREAS, the City Council accepted the proposed amendment and recommendation of the City Planning Commission on May 2, 2016.

NOW THEREFORE, BE IT RESOLVED, that the Official Zoning Map of said Ordinance is hereby amended to provide as follows:

The property described as Lots 7, 8, 9, 10, 11 and 12 Block 10 of Buechler Addition to the City of Freeman, Hutchinson County, South Dakota

is hereby reclassified from Multi-Family (R-2) to General Commercial District (B-2); the official zoning Map shall be modified accordingly.

Upon roll call vote, Olson, abstain, Broders, abstain, D. Waltner, abstain, Gering, yea, Becker, yea, Auch, yea and Sorensen, yea.

Date this 2nd day of May, 2016.

Sam Sorensen, Mayor

City of Freeman

ATTEST:

Megan Harnisch, Municipal Interim Finance Officer

Adjournment

Auch moved to adjourn at 8:00 p.m. D. Waltner seconded the motion. All votes aye.

Megan Harnisch, Interim Finance Officer

Sam Sorensen, Mayor


Freeman City Council Special Session - Wednesday, April 13, 2016

Council Minutes Special Session

April 13, 2016

The council of the City of Freeman met in special session on Wednesday, April 13, 2016 at 12:00 noon at the Freeman City Hall. Mayor Sam Sorensen presided and the following members were present: Kevin Auch, Russ Becker, Randy Broders, Charles Gering, Eva Olson and Donna Waltner.  Also attending were City Administrator Carroll Vizecky, Finance Officer Lisa Edelman and Tim Waltner from the Freeman Courier. Guests in attendance included the following:  Clifford L. Tjaden, Steve Waltner, Richard Cummings and Eric Prunty.

Minutes of the April 4 Council meeting

Broders moved to accept the April 4, 2016 regular session minutes as presented. Auch seconded the motion. All votes aye.

Canvass of Election

Auch moved to certify the results of the April 12, 2016 municipal election.  Waltner seconded the motion. Roll call: all votes aye, Broders abstained from voting.

Council member Ward II, Two year term

93 votes Steve Waltner

36 votes Randy Broders

Landfill Project

Waltner moved to enter into an agreement for engineering services for the landfill project with Brosz Engineering, Inc. in the amount of $24,930.00. Auch seconded the motion. Roll call: all votes aye.

Purchase Police Vehicle

Auch moved to purchase a 2008 Chevrolet Impala from Rapp Chevrolet for $9,700.00. Olson seconded the motion.  Roll call: all votes aye.

Wastewater Vehicle

Administrator Vizecky presented several State Bid specs for the Council to review. Broders moved to purchase a 3/4 ton 4 X 4 extended cab short box Chevrolet Silverado pickup from State Bid in the amount of $25,870.00. The motion failed for lack of a second.  

Auch requested that this agenda item be tabled until the May meeting.

Ordinance 2016-06

The Council gave 1st reading to Ordinance 2016-06, an ordinance to appropriate funds for the police department for the purchase of a used vehicle plus expenses for a cage, decals and radio in the amount of $11,000.00.

Approve Inter-Fund Loan

Auch moved to approve an inter-fund loan between the ambulance fund and the general fund for a fire equipment purchase in the amount of $74,124.00 to be repaid over the next 7 years. Becker seconded the motion. Roll call: all votes aye.

Ordinance 2016-07

The Council gave 1st reading to Ordinance 2016-07, an ordinance to appropriate funds for the fire department for the purchase of fire equipment in the amount of $74,124.00 from a loan from the ambulance fund. 

SDPAA Umbrella Coverage

Administrator Vizecky informed the Council that the South Dakota Public Assurance Alliance has an enhanced crime coverage that will put a million dollar umbrella coverage for all employees and council for bonding purposes. Waltner moved to contract with SDPAA for the enhanced crime umbrella coverage. Olson seconded the motion. Roll call: all votes aye.

Advertise for Part-time Mowing

Becker moved to advertise for a part-time, as-needed, seasonal property maintenance worker. Broders seconded the motion. Roll call: all votes aye.

Other Business

Finance Officer Edelman requested that the audit for 2015 run through April 13, 2016.

Appoint Interim Finance Officer

Olson moved to appoint Megan Harnisch as the interim finance officer for the City of Freeman effective April 14, 2016. Waltner seconded the motion.  Roll call aye votes: Auch, Becker, Broders, Olson and Waltner. No votes: Gering.  Motion passed 5-1.

Accept Water Superintendent Resignation

Auch moved to accept the resignation of the water superintendent Todd Hawke effective April 22, 2016. Broders seconded the motion. Roll call: all votes aye.

Advertise for Water Superintendent

Auch moved to advertise for a full-time water superintendent and leave the position open until filled.  Waltner seconded the motion.  Roll call: all votes aye.

Next Meeting

The next regular meeting will be Monday, May 2, 2016 at 7:30 p.m.

Adjournment

Broders moved to adjourn at 1:01 p.m.  Becker seconded the motion.  All votes aye.


Lisa Edelman, Finance Officer 

Sam Sorensen, Mayor


Freeman City Council Regular Session - Monday, April 4, 2016

Freeman City Council Regular Session


Monday, April 4, 2016

The Council of the City of Freeman met in regular session on Monday, April 4, 2016 at 7:30 p.m. at the Freeman City Hall. Mayor Sam Sorensen presided and the following members were present: Kevin Auch, Russ Becker, Randy Broders, Charles Gering, Eva Olson and Donna Waltner. Also attending were City Administrator Carroll Vizecky, Finance Officer Lisa Edelman, City Attorney Mike Fink and Jeremy Waltner from the Freeman Courier. Guests in attendance included the following: Colin Marcusen, Clifford L. Tjaden, Steve Waltner, Richard Cummings and Eric Prunty.

Minutes of the March 21 & 28 Council meetings

Waltner moved to accept the March 21, 2016 regular session and the March 28, 2016 special session minutes as presented. Broders seconded the motion. All votes aye.

Vouchers & Salaries

Auch moved to approve the vouchers and salaries listed below. Olson seconded the motion. Roll call: all votes aye.

PAYROLL - LIBRARY   3,936.76 

PAYROLL - RECYCLE   1,938.10 

PAYROLL - GOV’T BUILDING       289.79 

PAYROLL - POLICE DEPT   7,380.71 

PAYROLL - ADMINISTRATOR   2,766.77 

PAYROLL - ECON DEVELOPMENT       922.26 

PAYROLL - FINANCE   2,205.30 

PAYROLL - WATER   3,418.75 

PAYROLL - SEWER   4,290.57 

PAYROLL - REFUSE   2,302.93 

PAYROLL - STREET       706.57 

PAYROLL - PARK/POOL       706.57 

PAYROLL - COMMUNITY CENTER         32.28 

PAYROLL - AMBULANCE   1,168.35 

MERCHANTS STATE BANK, 941 deposit   9,648.60 

SD RETIREMENT   4,874.82 

SUPPLEMENTAL RETIREMENT   1,140.00 

WELLMARK, health insurance   7,171.58 

A & B BUSINESS, copier maintenance       579.01 

ACH FEES, payroll & utilities         40.00 

AFLAC, employee insurance       434.22 

ALLEGIANT EMERGENCY, fire supplies         32.00 

AMAZON, library books & videos       642.04 

APPEARA, rugs         88.49 

AVERA HOSPITAL, pre-employ screen       520.00 

BARCO, signs         74.82 

BARNES & NOBLE, books       151.98 

B-Y WATER, water purchase   3,631.70 

B-Y WATER INTEREST   3,168.00 

CHIEF SUPPLY, police supplies       150.13 

CHRIS WOLLMANN, EMT reimb       225.00 

CITY OF FREEMAN, utilities         39.00 

COMMERCIAL ASPHALT, supplies       827.55 

COUNTRY PRIDE COOP, gas & diesel   1,016.19 

FENSEL’S ELECTRIC, supplies       144.23 

FINK LAW, attorney fees       854.24 

FIRST NATIONAL BANK, 6th St pmt 13,638.81 

FIRST NATIONAL BANK, lagoon pmt 16,668.22 

FIRST NATIONAL BANK, sewer final pmt   8,295.21 

FRED HAAR, repair         64.84 

FREEMAN INTERNATIONAL, repair         60.00 

FREEMAN LUMBER, supplies         96.55 

FREEMAN HOSPITAL, amb salary       843.01 

GOLDEN WEST, telephone service       910.14 

HEIMAN FIRE EQUIPMENT, service       852.85 

HERITAGE PHARMACY, supplies         54.65 

INSURANCE SERVICES, servicing agent   1,774.85 

JOE ANDERSEN, EMT reimbursement       225.00 

JOHNSON BROS/BAKE’S, on/off sale       885.13 

JOHNSON BROS/HOOTZ, on/off sale   1,610.82 

JOHNSON BROS/SHOPPING CTR, off sale   1,218.51 

JP COOKE, animal tags       102.65 

KENDRA SCHAMBER, EMT reimbursemnt       225.00 

KLEINSASSER HTG, repair       924.71 

KNODEL CONTRACTORS, gravel   1,219.07 

LIBRARY IDEAS, subscription   1,288.00 

MARC, supplies   1,032.50 

MATHESON, ambulance supplies       133.12 

MEGAN HARNISCH, mileage         28.98 

MILLER CONSULTING, computer repair       150.00 

MITCHELL LANDFILL, garbage fees   2,783.43 

MR G’S, repair         22.00 

NORM’S, supplies         51.98 

NORTHWESTERN ELEC, electric & gas   5,871.50 

ONE OFFICE SOLUTION, supplies         69.81 

PITNEY BOWES, machine rental       148.50 

PITNEY BOWES, postage       300.00 

PLUNKETT’S, pest control         56.00 

PRINTED IMPRESSIONS, supplies         20.00 

REPUBLIC/BAKE’S, on/off sale   1,171.32 

REPUBLIC/HOOTZ, on/off sale   2,979.59 

REPUBLIC/SHOPPING CTR, off sale       810.82 

RURAL MFG, repair         28.11 

SAARIE AUTO BODY, repair       108.01 

SANITATION PRODUCTS, repair         58.83 

SECOND CENTURY, publishing       901.83 

SEH, INC, wastewater proj engineering   1,331.53 

SMIDT FURNITURE, supplies       159.80 

SD DEPT OF HEALTH, sewer testing         44.00 

SD DEPT OF REVENUE, refuse sales tax       658.15 

SDPAA, memorial insurance         32.00 

SOUTHEASTERN ELECTRIC, lagoon elec   2,267.50 

STERN OIL COMPANY, fuel & supp       746.11 

TODD HAWKE, safety clothing       150.47 

VERIZON WIRELESS, cell phones       205.14 

VOUCHERS 108,732.65 

SALARIES 32,065.71 

TOTAL VOUCHERS & SALARIES 140,798.36   

Financial Report

Becker moved to approve the financial report. Olson seconded the motion. Roll call: all votes aye.

Wastewater Project

Colin Marcusen the project manager from SEH, Inc. spoke about the new generator at the lagoon. 

Resolution of Approval

The Council reviewed a replat request from Ray Wipf. Auch moved to approve the following resolution of approval for the plat modification as presented. Waltner seconded the motion. Roll call: all votes aye.

RESOLUTION OF APPROVAL

WHEREAS, it appears that the owners thereof have caused a plat to be made of the following described real property:

Replat of a part of Outlot 3; a part of Outlot 4; Lot 5, Block 15 in Buechler’s Addition; and Tract C in Lot 1, Block 4 in the Milwaukee Railroad Addition, all in the City of Freeman, Hutchinson County, South Dakota, hereafter to be known as:  Tract 1, Wipf Addition to the City of Freeman, Hutchinson County, South Dakota.

and have submitted such plat to the City Council of the City of Freeman, South Dakota for approval; and

WHEREAS, such plat has been submitted to the planning commission of the City of Freeman, South Dakota for a report and recommendation thereon to the City Council as required by law; now

THEREFORE be it resolved, that such plat has been executed according to the law and that the same is hereby approved. The City Finance Officer is authorized and directed to endorse on such plat a copy of this resolution and certify the same.

Dated this 4th day of April, 2016. 


Sam Sorensen, Mayor 

Lisa Edelman, Finance Officer


Election Workers

Olson moved to appoint Judy Walter, Diane Ellinger, Evelyn Duerksen, Clara Martha Graber and Judy Schrag as election workers and Corrine Handel and Audrey Mutchelknaus as alternates. Broders seconded the motion. Roll call: all votes aye.

Ordinance 2016-04

Waltner moved to give second reading and adopt ordinance 2016-04, an ordinance to amend the City of Freeman Zoning Ordinance, Ordinance 2007-02 to reclassify certain properties from Single Family Residential District (R-1) to General Commercial District (B-2).  Auch seconded the motion. Roll call: all votes aye.

Published elsewhere in this addition of the Freeman Courier.

Ordinance 2016-05

The Council gave 1st reading to Ordinance 2016-05, an ordinance enacting Title 18 regarding flood damage prevention.

Clean-up Days

Auch moved to have the clean-up days on Saturday, June 11 and 18, 2016 with no tipping fees except for CRT’s. Broders seconded the motion. Roll call: all votes aye.

Advertise for Wastewater Pickup

Administrator Vizecky presented a notice for bids for a wastewater pickup. The Council asked if there were any pickups approved through the State bid process that could be purchased. That information will be brought back to the next meeting.

Temporary Part-Time Library Assistant

Olson moved to hire Sarah Miller as the temporary part-time library assistant at 9.00 per hour. Broders seconded the motion. Roll call: all votes aye.

Pool Personnel

Olson moved to hire the following swimming pool personnel for the 2016 season:

Co-managers to be paid $10.00 per hour plus concessions shared equally:

    Kari Saarie, Nicole Saarie and Taylor Hermsen

Returning lifeguards with WSI to be paid $9.25 per hour:

    Nicole Saarie and Baily York

Returning lifeguards without WSI to be paid $9.00 per hour:

    Madysen Pravecek and Xaviar Ward

New lifeguards without WSI to be paid $8.65 per hour: 

    Dalton Bodewitz

Becker seconded the motion. Roll call: all votes aye.

Police Report

Chief Cummings asked the Council to consider the purchase of a used vehicle from Rapp Chevrolet. The vehicle is a 2008 Chevrolet Impala with 26,000 miles for a price of $9,800.00. Cummings said it would need approximately $1,000.00 for a cage, decals and radio.

Other Business

Nuisance letters were sent out for clean-up of yards with a 30 day deadline. It was discussed with City Attorney Mike Fink what the next steps would be to get these properties cleaned up. Administrator Vizecky informed the Council that Ron Baker has hired a contractor to repair his building on Main Street.

Executive Session

Auch moved to go into executive session at 9:28 p.m. pursuant to SDCL 1-25-2(1) regarding personnel and SDCL 1-25-2(3) regarding pending litigation. Becker seconded the motion. All votes aye. Gering moved out of executive session at 10:43 p.m. No action taken.

Next Meeting

The next regular meeting will be Monday, May 2, 2016 at 7:30 p.m.  A special meeting will be held on Wednesday, April 13, 2016 at noon.

Adjournment

Auch moved to adjourn at 10:43 p.m. Broders seconded the motion.  All votes aye.

 

Lisa Edelman, Finance Officer

Sam Sorensen, Mayor


Freeman City Council Special Session - Monday, March 28, 2016

Council Minutes Special Session

Monday, March 28, 2016

The Council of the City of Freeman met in special session on Monday, March 28, 2016 at 7:30 p.m. at the Freeman City Hall. Mayor Sam Sorensen presided and the following members were present: Kevin Auch, Russ Becker, Randy Broders, Charles Gering, Eva Olson and Donna Waltner. Also attending were City Administrator Carroll Vizecky and Finance Officer Lisa Edelman.

Executive Session

Auch moved to go into executive session at 7:31 p.m. pursuant to SDCL 1-25-2(1) regarding personnel. Waltner seconded the motion. All votes aye.

Gering moved out of executive session at 8:38 p.m.

Walter moved to accept the resignation of finance officer Lisa Edelman. Olson seconded the motion. Roll call: all votes aye.

Auch moved to advertise for a full-time finance officer with a starting wage of $18-$21 per hour based on qualifications and for the position to remain open until filled with a review of the applications to begin April 18 at 5:00 p.m. Broders seconded the motion. Roll call: all votes aye.

Next Meeting

The next regular meeting will be Monday, April 4, 2016 at 7:30 p.m.

Adjournment

Gering moved to adjourn at 8:43 p.m. Becker seconded the motion. All votes age.


Lisa Edelman, Finance Officer

Sam Sorensen, Mayor

Freeman City Council Regular Session - Monday, March 7, 2016

Freeman City Council Regular Session

Monday, March 7, 2016

The Council of the City of Freeman met in regular session on Monday, March 7, 2016 at 7:30 p.m. at the Freeman City Hall. Mayor Sam Sorensen presided and the following members were present: Kevin Auch, Russ Becker, Randy Broders, Charles Gering, Eva Olson and Donna Waltner. Also attending were City Administrator Carroll Vizecky, Finance Officer Lisa Edelman and Tim Waltner from the Freeman Courier. Guests in attendance included the following: Steve Waltner, Craig Maloney and Todd Graber.

Minutes of the February 1 and 4 Council meetings

Broders moved to accept the February 1, 2016 regular session and the February 4, 2016 special session minutes as presented. Waltner seconded the motion. All votes aye.

Vouchers & Salaries

Becker moved to approve the vouchers and salaries listed below. Olson seconded the motion. Roll call: all votes aye.

PAYROLL - LIBRARY 2,384.43 

PAYROLL - RECYCLE 1,267.07 

PAYROLL - GOV’T BUILDING 176.54 

PAYROLL - POLICE DEPT 4,343.71 

PAYROLL - ADMINISTRATOR 2,022.50 

PAYROLL - ECON DEVELOPMENT 674.16 

PAYROLL - FINANCE 1,357.06 

PAYROLL - WATER 3,372.84 

PAYROLL - SEWER 3,205.51 

PAYROLL - REFUSE 1,843.80 

PAYROLL - STREET 448.54 

PAYROLL - PARK/POOL 448.54 

PAYROLL - COMMUNITY CENTER 113.38 

PAYROLL - AMBULANCE 1,004.89 

MERCHANTS STATE BANK, 941 deposit 6,982.11 

SD RETIREMENT 3,530.60 

SUPPLEMENTAL RETIREMENT 350.00 

WELLMARK, health insurance 7,171.58 

ACH FEES, payroll & utilities 30.00 

AFLAC, employee insurance 592.84 

AMAZON, library books & videos 2,206.37 

AMPI, scale use 2.00 

APPEARA, rugs  89.15 

AUTO BLDG CONTROLS, annual maint 549.00 

BARNES & NOBLE, books 167.03 

B-Y WATER, water purchase 3,659.70 

B-Y WATER INTEREST 3,168.00 

CDW-G, library computers 3,373.45 

CITY OF FREEMAN, utilities 39.00 

COUNTRY PRIDE COOP, gas & diesel 463.37 

DEMCO, supplies 161.40 

EMERGENCY MED PROD, supplies 614.95 

FENSEL’S ELECTRIC, supplies 378.81 

FINK LAW, attorney fees 302.27 

FRED HAAR, repair 103.84 

FREEMAN INTERNATIONAL, repair 77.50 

FREEMAN LUMBER, supplies 134.73 

FREEMAN HOSPITAL, amb salary 191.47 

FREEMAN SHOPPING CENTER, supplies 35.81 

GOLDEN WEST, telephone service 1,017.37 

HD SUPPLY, water supplies 1,019.26 

HEIMAN FIRE EQUIPMENT, fire equip 450.85 

JOE ANDERSEN, ambulance supplies 26.51 

JOHNSON BROS/BAKE’S, on/off sale 1,711.99 

JOHNSON BROS/HOOTZ, on/off sale 815.65 

JOHNSON BROS/PRAIRIE HOUSE, on sale 109.76 

JOHNSON BROS/SHOPPING CTR, off sale 1,174.42 

LEANN KAUFMAN, mileage 42.18 

MATHESON, ambulance supplies 26.14 

MARC, supplies 378.96 

MILLER CONSULTING, computer 632.50 

MITCHELL LANDFILL, garbage fees 2,268.63 

MOTOROLA, ambulance radio 2,563.50 

MR G’S, repair 286.28 

NORM’S, supplies 39.99 

NORTHWESTERN ELEC, electric & gas 6,550.64 

OVERHEAD DOOR CO, repair 250.00 

PITNEY BOWES, postage 301.50 

PLUNKETT’S, pest control 56.00 

REPUBLIC/BAKE’S, on/off sale 1,680.01 

REPUBLIC/HOOTZ, on/off sale 1,555.40 

REPUBLIC/PRAIRIE HOUSE, on sale 218.78 

REPUBLIC/SHOPPING CTR, off sale 751.68 

RURAL MFG, repair 101.66 

SAARIE AUTO BODY, repair 479.74 

SANITATION PRODUCTS, repair 426.52 

SECOND CENTURY, publishing 936.35 

SEH, INC, wastewater proj engineering 3,327.99 

SF TWO WAY RADIO, repair 361.98 

SMITH TREE SERVICE, tree trimming 675.00 

SD ASSOC RURAL WATER, annual dues 500.00 

SD DEPT OF REVENUE, refuse sales tax 652.03 

SD REDBOOK, fire training 1,035.70 

SOUTHEASTERN ELECTRIC, lagoon elec 2,122.42 

STERN OIL COMPANY, fuel & supp 614.72 

STUCKY ELECTRIC, repair 10.00 

TITAN MACHINERY, maintenance 627.61 

VANTEK, supplies 114.50 

VERIZON WIRELESS, cell phones 205.05 

VOUCHERS 70,494.25 

SALARIES 22,662.97 

TOTAL VOUCHERS & SALARIES 93,157.22 

Financial Report

Waltner moved to approve the financial report. Broders seconded the motion. Roll call: all votes aye.

Malt Beverage License

The Council considered the application for a malt beverage license submitted by the following:

1) Retail on-off sale Malt Beverage for 2016

Application of: Total Stop Convenience Store

Location of: 601 S US Hwy 81

Freeman, SD 57029

No one was present at the meeting to show rejection of this application. Auch moved to approve the license as presented. Olson seconded the motion. Roll call: all votes aye.

Hearing for Amendment of Zoning Ordinance

The Council considered a petition for amendment of the zoning ordinance for the reclassification of property from R-2 to B-2 for the property described as follows:

Lots 7, 8, 9, 10, 11 and 12, Block 10 of Buechler’s Addition to the City of Freeman,,Hutchinson County, South Dakota

Becker moved to approve the zoning amendment as presented. Motion failed for lack of a second.

Bid Opening – Asphalt work

Mayor Sorensen announced that the bids for asphalt work would be opened at this time. The following bids were received:


Bidder     Class G, Type 1     Class G, Type 1

                20% RAP Asphalt       Asphalt

ASCO           $89.20/ton               $93.80/ton

Myrl & Roy’s

Paving, Inc.   $84.99/ton                $92.50/ton

plus mobilization plus mobilization

Double H

Paving, Inc     $83.50/ton                 $92.20/ton


Auch moved to accept the low bid for Class G, Type 1 20% RAP Asphalt from Double H Paving, Inc. in the amount of $83.50 per ton. Broders seconded the motion. Roll call: all votes aye.

Property Insurance – Local Agent

Waltner moved to enter into an agreement with Todd Graber to serve as the local agent for the City of Freeman for property insurance, liability insurance, equipment insurance, vehicle insurance and crime and bond insurance at the rate of 10% of the policy contributions charged by SDPAA. Auch seconded the motion. Roll call: all votes aye.

Sewer Rate Appeals

Bridget Johnson appealed her sewer rate due to a plumbing problem. Auch moved to reduce the sewer rate to an average of 4500 gallons for a rate of $29.93 per month. Waltner seconded the motion. Roll call: all votes aye.

Preston Zachariasen appealed his sewer rate due to a plumbing problem. Waltner moved to reduce the sewer rate to an average of 6000 gallons for a rate of $39.90 per month. Broders seconded the motion. Roll call: all votes aye.

Jody Heeg, owner of Prairie House Restaurant appealed their sewer rate due to an ice machine leaking. Auch moved to reduce the sewer rate to an average of 12,600 gallons for a rate of $83.79 per month. Becker seconded the motion. Roll call: all votes aye.

Ordinance 2016-03

Broders moved to give second reading and adopt ordinance 2016-03, an ordinance to appropriate funds for the ambulance fund for the purchase of a new ambulance in the amount of $166,870.00. Olson seconded the motion. Roll call: all votes aye.

The ordinance is published elsewhere in this addition of the Courier.

Heartland Economic Development Grant

Administrator Vizecky informed the Council that he applied for a grant to pay for half of the event cost to attend the Heartland Economic Development Course in Missouri in April. Waltner moved to approve Administrator Vizecky attending the Heartland Economic Development training course contingent upon receiving grant money for half of the total expense to attend the training. Olson seconded the motion. Roll call: all votes aye.

Landfill Cleanup

Becker moved to hire Knodel Contractors for the low quote of $1,500.00 to push down material in the landfill. Auch seconded the motion. Roll call: all votes aye.

Surplus Property

Auch moved to declare the following property as surplus:

1979 30 Kw Generator

1 HP Pro 300 SFF computer

2 HP Conpaq 4000 Pro SFF computers

1 NV ql-711v monitor

2 HP I1706 monitors

3 keyboards

Gering seconded the motion. Roll call: all votes aye.

Becker, Olson and Broders were appointed to appraise the surplus property.

Annual Report

Olson moved to accept the annual report as presented. Broders seconded the motion. Roll call: all votes aye.

Executive Session

Auch moved to go into executive session at 10:08 p.m. pursuant to SDCL 1-25-2(1) regarding personnel. Broders seconded the motion. All votes aye. Gering declared out of executive session at 10:40 p.m.

Olson moved to hire Megan Harnisch as administrative assistant at a wage of $13.75/hour contingent upon passing the pre-employment screenings. Auch seconded the motion. Roll call: all votes aye.

Broders moved to hire Todd Hawke as the water superintendent, waiving the handbook requirement in section 6.3D of residency in the City of Freeman, at a starting wage of $16.50/hour with a $1.00/hour increase upon passing water certification, contingent upon obtaining a class B CDL within 3 months and passing the pre-employment screenings. Waltner seconded the motion. Roll call: all votes aye.

Next Meeting

The next regular meeting will be Monday, March 21, 2016 at 7:30 p.m.

Adjournment

Becker moved to adjourn at 10:46 p.m. Broders seconded the motion. All votes aye.


Lisa Edelman, Finance Officer

Sam Sorensen, Mayor


Freeman City Council Special Session - Thursday, Feb. 4, 2016

The Council of the City of Freeman met in special session on Thursday, February 4, 2016 at 7:00 p.m. at the Freeman City Hall. Mayor Sam Sorensen presided and the following members were present: Kevin Auch, Russ Becker, Charles Gering, Eva Olson and Donna Waltner.  Also attending were City Administrator Carroll Vizecky and Finance Officer Lisa Edelman.  

Executive Session

Waltner moved to go into executive session at 7:04 p.m. pursuant to SDCL 1-25-2(1) regarding personnel. Olson seconded the motion. All votes aye.

Auch entered executive session at 7:17 p.m.

Auch moved out of executive session at 7:52 p.m.

Becker moved to accept the resignation of the water superintendent effective February 16, 2016 and to thank him for his years of service. Waltner seconded the motion. Roll call: all votes aye.

Waltner moved to advertise for a full-time water superintendent. Auch seconded the motion. Roll call: all votes aye.

Next Meeting

The next regular meeting will be Monday, March 7, 2016 at 7:30 p.m.

Adjournment

Auch moved to adjourn at 7:56 p.m.  Becker seconded the motion. All votes aye.


Lisa Edelman, Finance Officer

Sam Sorensen, Mayor


Freeman City Council Regular Session - Monday, Feb. 1, 2016

Monday, February 1, 2016

The Council of the City of Freeman met in regular session on Monday, February 1, 2016 at 7:30 p.m. at the Freeman City Hall. Mayor Sam Sorensen presided and the following members were present:  Kevin Auch, Russ Becker, Randy Broders, Charles Gering, Eva Olson and Donna Waltner. Also attending were City Administrator Carroll Vizecky, Finance Officer Lisa Edelman and Tim Waltner from the Freeman Courier. Guests in attendance included the following: Ron Baker, Steve Waltner, Eric Prunty, Josh Andersen, Todd Graber and Jay Hofer.

Minutes of the January 4 & 14 Council meetings

Waltner moved to accept the January 4, 2016 regular session and the January 14, 2016 special session minutes as presented. Olson seconded the motion. All votes aye.

Vouchers & Salaries

Becker moved to approve the vouchers and salaries listed below for payment except Titan Machinery in the amount of $896.36. Broders seconded the motion. Roll call: all votes aye.

PAYROLL - LIBRARY   2,421.01 

PAYROLL - RECYCLE   1,261.68 

PAYROLL - GOV’T BUILDING       201.41 

PAYROLL - POLICE DEPT   4,583.56 

PAYROLL - ADMINISTRATOR   2,011.11 

PAYROLL - ECON DEVELOPMENT       670.37 

PAYROLL - FINANCE   1,267.51 

PAYROLL - WATER   3,611.03 

PAYROLL - SEWER   1,989.34 

PAYROLL - REFUSE   1,825.30 

PAYROLL - STREET       454.56 

PAYROLL - PARK/POOL       454.56 

PAYROLL - COMMUNITY CENTER       376.18 

PAYROLL - COUNCIL   4,644.37 

PAYROLL - AMBULANCE       720.37 

MERCHANTS STATE BANK, 941 deposit   7,442.10 

SD RETIREMENT   3,411.46 

SUPPLEMENTAL RETIREMENT       350.00 

WELLMARK, health insurance   7,770.88 

AB CONTRACTING, wastewater project 10,000.00 

ACH FEES, payroll & utilities         30.00 

AFLAC, employee insurance       669.52 

ALLEGIANT, new ambulance 166,870.00 

ALLEGIANT, fire equipment 74,124.00 

ALTERNATIVE HRD, HR consulting   1,475.00 

AMAZON, library books & videos   1,296.15 

APPEARA, rugs       132.64 

AVERA QUEEN OF PEACE, dot physical         94.00 

B-Y WATER, water purchase   3,846.70 

B-Y WATER INTEREST   3,168.00 

CITY OF FREEMAN, utilities         39.00 

CODY FRANSEN, meals & mileage         72.57 

COLE PAPERS, supplies       198.26 

CONCRETE MATERIALS, deicing sand   1,236.20 

COUNTRY PRIDE COOP, gas & diesel   1,520.88 

DEMCO, supplies       161.40 

DISTRICT III, membership dues   2,255.00 

EMERGENCY MED PROD, supplies       425.98 

EQUIPMENT BLADES, supplies   1,372.32 

FENSEL’S ELECTRIC, supplies       346.46 

FINK LAW, attorney fees         75.00 

FOLLETT SOFTWARE, annual support   1,000.00 

FREEMAN AMBULANCE, CPR training       112.00 

FREEMAN INTERNATIONAL, repair         32.81 

FREEMAN LUMBER, supplies       559.36 

FREEMAN HOSPITAL, amb salary       158.23 

FREEMAN SHOPPING CENTER, supplies         40.26 

GOLDEN WEST, telephone service       814.19 

HD SUPPLY, water supplies   1,950.00 

HEIMAN FIRE EQUIPMENT, supplies   3,010.85 

HERITAGE PHARMACY, supplies         69.77 

HUTCH CO TREASURER, refuse license   1,192.00 

JOHNSON BROS/BAKE’S, on/off sale   1,882.22 

JOHNSON BROS/HOOTZ, on/off sale       985.15 

JOHNSON BROS/SHOPPING CTR, off sale       633.42 

JOSH ANDERSEN, mileage & meals       239.25 

KENNETH HAAR, mileage         25.62 

KLEINSASSER HTG, repair   2,576.00 

LIFT SOLUTIONS, repair       788.63 

LISA EDELMAN, mileage       103.40 

MATHESON, ambulance supplies         75.17 

MERCHANTS STATE BANK, holiday party       333.42 

MERCHANTS STATE BANK, loan pmt 34,435.67 

MICHAEL TODD CO, repair       500.17 

MARC, supplies       524.94 

MITCHELL LANDFILL, garbage fees   2,282.28 

MR G’S, repair       449.05 

NORM’S, supplies         58.47 

NORTHWESTERN ELEC, electric & gas   7,647.32 

OVERDRIVE, annual fees       600.00 

OVERHEAD DOOR CO, repair       150.00 

PAUL RIGO, meals         72.93 

PETERBUILT, repair       928.71 

PITNEY BOWES, postage       404.00 

PLUNKETT’S, pest control         56.00 

REPUBLIC/BAKE’S, on/off sale   2,390.02 

REPUBLIC/HOOTZ, on/off sale   2,590.75 

REPUBLIC/SHOPPING CTR, off sale       331.06 

RAMKOTA HOTEL, lodging       182.00 

SAARIE AUTO BODY, repair       480.25 

SECOND CENTURY, publishing       425.20 

SEH, INC, wastewater proj engineering   7,086.13 

SF TWO WAY RADIO, repair       866.64 

SIOUX FALLS HEALTH, water testing         87.00 

SD DEPT OF MOTOR VEHICLES, title         10.00 

SD DEPT OF REVENUE, refuse sales tax       654.30 

SD ONE CALL, water locates         48.30 

SDPAA, ambulance insurance   1,020.00 

SDPAA, property insurance   7,702.00 

SOUTHEASTERN ELECTRIC, lagoon elec   1,170.30 

SPECIALTY AUTO, police repair         84.81 

STERN OIL COMPANY, fuel & supp       834.60 

STUCKY ELECTRIC, repair       391.95 

TITAN MACHINERY, repair       896.36 

USTI, supplies       403.00 

VERIZON WIRELESS, cell phones       204.97 

VON EYE CONSTRUCTION, excise tax       514.75 

WESTERN OFFICE, ambulance supplies       478.28 

VOUCHERS 381,927.48 

SALARIES 26,492.36 

TOTAL VOUCHERS & SALARIES 408,419.84   

Financial Report

Auch moved to approve the financial report. Olson seconded the motion. Roll call: all votes aye.

Hootz 15% Liquor Purchases

Jay Hofer asked that the 15% markup be waived for the December liquor purchases. Becker moved to refund the 15% on the December liquor purchases for Hootz in the amount of $1,794.72 and for Bake’s in the amount of $705.41. Motion failed for lack of a second.

Ambulance Annual Report

Josh Andersen presented the annual report for the ambulance to the Council.

Ambulance Surplus Property

Auch moved to declare the 2003 Ford Medic ambulance as surplus property. Broders seconded the motion. Roll call: all votes aye. Mayor Sorensen will appoint 3 residents to appraise the surplus property.

Sewer Rate Appeals

AKA Properties appeal their sewer rate due to water leaks under 2 different trailers. Broders moved to reduce the sewer rate to an average of 35,667 gallons for a rate of $237.19 per month. Auch seconded the motion. Roll call: all votes aye.

Jake Gross appealed his sewer rate due to lawn watering. Auch moved to reduce the sewer rate to an average of 5000 gallons for a rate of $33.25 per month. Olson seconded the motion. Roll call: all votes aye.

Property Insurance

Auch moved to hire Todd Graber as a local agent for insurance with the final contract to be presented at the next regular meeting. Waltner seconded the motion. Roll call: all votes aye.

Ordinance 2016-01

Auch moved to give second reading and adopt ordinance 2016-01, an ordinance to amend the City of Freeman Zoning Ordinance, Ordinance 2007-02 to reclassify certain properties from Single-Two Family District (R-1) to General Commercial District (B-2). Broders seconded the motion. Roll call: all votes aye.

The ordinance is published elsewhere in this addition of the Courier.

Ordinance 2016-02

Olson moved to give second reading and adopt ordinance 2016-02, an ordinance to amend the City of Freeman Zoning Ordinance, Ordinance 2007-02 to reclassify certain properties from Single-Two Family District (R-1) to General Commercial District (B-2). Becker seconded the motion. Roll call: all votes aye.

The ordinance is published elsewhere in this addition of the Courier.

Ordinance 2016-03

The Council gave 1st reading to Ordinance 2016-03, an ordinance to appropriate funds for the ambulance fund for the purchase of a new ambulance in the amount of $166,870.00.

Pool Personnel

Olson moved to advertise for guards and managers for the pool.  Broders seconded the motion. Roll call: all votes aye.

Engineer Hire for Feasibility Study

Mayor Sorensen read quotes from 2 engineering firms for a feasibility study of Railway Street from Main to Juniper. Becker moved to hire Brosz Engineering for the low quote of $6,000.00 to do a feasibility study of Railway Street from Main Street to Juniper Street. Broders seconded the motion. Roll call: all votes aye.

Advertise for 2016 Asphalt Bids

Auch moved to advertise for asphalt bids according to South Dakota DOT specs using class G, type 2 asphalt for approximately 750 ton. Waltner seconded the motion. Roll call: all votes aye.

Fire Department Roster

Becker moved to approve the fire department roster dated January 5, 2016 with the exception of #31 who resigned on January 26, 2016.  Broders seconded the motion. Roll call: all votes aye.

Annual Audit

Waltner moved to enter into an agreement with Schoenfish & Co, to perform the annual audit for the year ended December 31, 2015.  Olson seconded the motion. Roll call: all votes aye.

Other Business

Mayor Sorensen informed the Council that the City of Freeman is being sued by Twila Kribell in a slip and fall incident on December 20, 2013.

Executive Session

Auch moved to go into executive session at 9:25 p.m. pursuant to SDCL 1-25-2(1) regarding personnel. Waltner seconded the motion.  All votes aye. Auch declared out of executive session at 11:36 p.m.

Becker moved to accept the resignation of the administrative assistant. Olson seconded the motion. Roll call: all votes aye.

Auch moved to advertise for a full-time administrative assistant.  Broders seconded the motion. Roll call: all votes aye.

Next Meeting

The next regular meeting will be Monday, March 7, 2016 at 7:30 p.m.

Adjournment

Becker moved to adjourn at 11:39 p.m. Waltner seconded the motion. All votes aye.


Lisa Edelman, Finance Officer

Sam Sorensen, Mayor


Freeman City Council Special Session - Thursday, Jan. 14, 2016

The Council of the City of Freeman met in special session on Thursday, January 14, 2016 at 12:00 noon at the Freeman City Hall.  Mayor Sam Sorensen presided and the following members were present:  Kevin Auch, Russ Becker, Charles Gering, Eva Olson and Donna Waltner.  Also attending was City Administrator Carroll Vizecky. Guests in attendance included the following: Dan Oakland.

Executive Session

Auch moved to go into executive session at 12:07 p.m. pursuant to SDCL 1-25-2(1) regarding personnel. Becker seconded the motion. All votes aye.  Auch moved out of executive session at 1:04 p.m. No action taken. 

Next Meeting

The next regular meeting will be Monday, February 1, 2016 at 7:30 p.m.

Adjournment

Becker moved to adjourn at 1:04 p.m.  Olson seconded the motion. All votes aye.


Carroll Vizecky, City Administrator 

Sam Sorensen, Mayor 


Freeman City Council Regular Session - Monday, Jan. 4, 2016

Monday, January 4, 2016

The Council of the City of Freeman met in regular session on Monday, January 4, 2016 at 7:30 p.m. at the Freeman City Hall. Mayor Sam Sorensen presided and the following members were present:  Kevin Auch, Russ Becker, Randy Broders, Charles Gering, Eva Olson and Donna Waltner. Also attending were City Administrator Carroll Vizecky, Finance Officer Lisa Edelman and Tim Waltner from the Freeman Courier. Guests in attendance included the following:  Jay Hofer, Gary Tschetter, Steve Waltner, Scott Eberts, Herman Wipf and Todd Graber.

Minutes of the December 21 Council meeting

Olson moved to accept the December 21, 2015 special session minutes as presented. Broders seconded the motion. All votes aye.

Vouchers & Salaries

Becker moved to approve the vouchers and salaries listed below for payment. Waltner seconded the motion. Roll call: all votes aye.

PAYROLL - LIBRARY   2,474.99 

PAYROLL - RECYCLE   1,243.74 

PAYROLL - GOV’T BUILDING       175.69 

PAYROLL - POLICE DEPT   4,250.89 

PAYROLL - ADMINISTRATOR   2,779.07 

PAYROLL - ECON DEVELOPMENT       926.35 

PAYROLL - FINANCE   1,270.63 

PAYROLL - WATER   3,390.08 

PAYROLL - SEWER       911.39 

PAYROLL - REFUSE   1,887.87 

PAYROLL - STREET       488.24 

PAYROLL - PARK/POOL       488.24 

PAYROLL - COMMUNITY CENTER       212.35 

PAYROLL - AMBULANCE   1,049.87 

MERCHANTS STATE BANK, 941 deposit   6,225.36 

SD RETIREMENT   3,283.10 

SUPPLEMENTAL RETIREMENT       350.00 

WELLMARK, health insurance   7,770.88 

A & B BUSINESS, copier maintenance       442.81 

ACH FEES, payroll & utilities         30.00 

AFLAC, employee insurance       669.52 

AMAZON, library books & videos       736.46 

AMPI, repair         28.93 

APPEARA, rugs         88.49 

ARCHITECTURAL ROOFING, library repair   3,522.00 

ARENS ENGINEERING       144.60 

AVERA HOSPITAL, pre-employ screen       405.00 

B-Y WATER, water purchase   2,684.00 

B-Y WATER INTEREST   3,168.00 

CENTRAL STATES WIRE, recycle supplies       941.00 

CHIEF SUPPLY, police supplies       326.66 

CITY OF FREEMAN, utilities         39.00 

CODY FRANSEN, meals & mileage         86.80 

COUNTRY PRIDE COOP, gas & diesel   1,882.71 

EQUIPMENT BLADES, supplies   1,332.72 

FENSEL’S ELECTRIC, supplies       245.60 

FINK LAW, attorney fees       610.39 

FIRST NATIONAL BANK, 6th St loan pmt 13,638.81 

FIRST NATIONAL BANK, sewer loan pmt   8,499.81 

FRED HAAR, repairs           5.33 

FREEMAN INTERNATIONAL, repair         83.60 

FREEMAN LUMBER, supplies       331.35 

FREEMAN HOSPITAL, ambulance salary       466.10 

GOLDEN WEST, telephone service       820.24 

GREAT NORTHERN ENVIRON, supplies       450.52 

HD SUPPLY, water supplies   3,625.38 

HUMANA, ambulance overpayment         64.50 

IMT GROUP, fidelity bond       144.00 

INTEK, liquor duct cleaning       795.00 

JOHNSON BROS/BAKE’S, on/off sale   2,425.35 

JOHNSON BROS/HOOTZ, on/off sale   5,840.55 

JOHNSON BROS/SHOPPING CTR, off sale   1,677.78 

JOSH ANDERSEN, meals         16.00 

KOERNER CONST, snow removal       145.41 

LAWNS UNLIMITED, spraying         50.00 

MATHESON, ambulance supplies       247.30 

MID-AMERICAN, supplies       321.94 

MILLER CONSULTING, computer   2,308.25 

MITCHELL LANDFILL, garbage fees   3,010.02 

NORM’S, supplies         43.89 

NORTHWESTERN ELEC, electric & gas   5,879.38 

PETERBUILT, repair         33.52 

PITNEY BOWES, postage       300.00 

PITNEY BOWES, machine rental       148.50 

PLUNKETT’S, pest control         56.00 

POST OFFICE, library box rent         90.00 

PRINTED IMPRESSIONS, supplies         43.60 

RDO EQUIPMENT, repair         31.52 

REPUBLIC/BAKE’S, on/off sale   2,537.02 

REPUBLIC/HOOTZ, on/off sale   6,864.93 

REPUBLIC/SHOPPING CTR, off sale       830.70 

RURAL MFG, supplies   1,800.17 

SAARIE AUTO BODY, repair       733.29 

SEAFOG, dues         30.00 

SECOND CENTURY, publishing   1,157.21 

SEH, INC, wastewater project engineering   9,938.92 

SF TWO WAY RADIO, repair       536.46 

SD DEPT OF ENVIRON, cert renewal           6.00 

SD DEPT OF REVENUE, refuse sales tax       680.92 

SOUTHEASTERN ELECTRIC, lagoon elect.   1,320.30 

STERN OIL COMPANY, fuel & supplies   1,130.78 

THOMSON WEST, subscription renewal         92.25 

USTI, software support   4,636.00 

VERIZON WIRELESS, cell phones       204.46 

WESTERN OFFICE, ambulance desk   1,205.08 

VOUCHERS 120,312.17 

SALARIES 21,549.40 

TOTAL VOUCHERS & SALARIES 141,861.57   

Financial Report

Waltner moved to approve the financial report. Broders seconded the motion. Roll call: all votes aye.

Hearing for Amendment of Zoning Ordinance

The Council considered a petition for amendment of the zoning ordinance for the reclassification of property from R-1 to B-2 for the property described as follows:

Lot 3 and 4 of Outlot 40 to the City of Freeman, Hutchinson County, South Dakota

In order for a zoning amendment to be approved, the City Council shall determine that the proposed amendment will meet the following standards:

a) It will in no way endanger public health, safety, comfort, and general welfare;

b) It will not be injurious to the enjoyment of other property in the immediate vicinity; and

c) The establishment of the rezoning will not impede the orderly development and improvement of other nearby property for the uses permitted in the district.

No one was present at the meeting to show approval or rejection of the amendment.

Upon finding that the above standards have been met, Becker moved to approve the zoning amendment as presented. Olson seconded the motion. Roll call: all votes aye.

A request was made to waive the rezoning fees since this property has been used as a business for more than 20 years. Gering moved to waive the rezoning fees. Becker seconded the motion. Roll call: all votes aye.

Auch entered the meeting at 7:52 p.m.

Ordinance 2016-01

The Council gave first reading to ordinance 2016-01 to amend the City of Freeman Zoning Ordinance, Ordinance 2007-02 to reclassify certain properties from Single-Two Family District (R-1) to General Commercial District (B-2).

Hearing for Amendment of Zoning Ordinance

The Council considered a petition for amendment of the zoning ordinance for the reclassification of property from R-1 to B-2 for the property described as follows:

Lot 1, Lot 2 and Lot 3, Reno Addition to the City of Freeman, Hutchinson County, South Dakota

In order for a zoning amendment to be approved, the City Council shall determine that the proposed amendment will meet the following standards:

a) It will in no way endanger public health, safety, comfort, and general welfare;

b) It will not be injurious to the enjoyment of other property in the immediate vicinity; and

c) The establishment of the rezoning will not impede the orderly development and improvement of other nearby property for the uses permitted in the district.

No one was present at the meeting to show rejection of the amendment.

Upon finding that the above standards have been met, Broders moved to approve the zoning amendment with the requirement that a fence or natural buffer be installed between the R-1 and B-2 properties. Auch seconded the motion. Roll call: all votes aye.

Ordinance 2016-02

The Council gave first reading to ordinance 2016-02 to amend the City of Freeman Zoning Ordinance, Ordinance 2007-02 to reclassify certain properties from Single-Two Family District (R-1) to General Commercial District (B-2).

Board of Adjustment

Auch moved that the Freeman City Council go into Board of Adjustment at 8:03 p.m. Broders seconded the motion. All votes aye.  The Council was declared in session as Board of Adjustment.

Variance request – 605 S Cherry

The Board of Adjustment reviewed the application of a variance filed by Gary Tschetter for an insufficient front yard setback on the installation of a deck.

Gary Tschetter requested a front yard setback of 11’8” for the installation of a deck and steps. The existing steps were 13’6” from the property line.

In order for a variance to be approved, the board shall base its findings on evidence presented in the application, comments received from adjacent property owners and to make an affirmative decision, it must determine that the proposed variance will meet the following conditions:

a) Denial of the variance would result in hardship to the property owner due to physical characteristics of the site;

b) The conditions upon which an application for a variance is based are unique to the property for which the variance is sought;

c)  The petition for a variance is not based exclusively upon a desire to increase the value or income potential of the property;

d) The granting of the variance will not be detrimental to the public welfare or injurious to the other property or improvements in the neighborhood in which the property is located.

e) The proposed variance will not jeopardize the intent and general and specific purposes of the variance ordinance.

Upon finding that the above conditions have been met, Waltner moved for the Board of Adjustments to approve the variance of the property located at 605 S Cherry St, City of Freeman for a front yard setback of 11’8” from the property line. Auch seconded the motion.  Roll call votes aye: Auch, Becker, Broders, Gering, Olson, Waltner and Sorensen. No votes: none.  Motion carries 7-0.

Variance request – 420 S Hwy 81

The Board of Adjustment reviewed the application of a variance filed by Vermeer Freeman Manufacturing, Inc. for insufficient side yard setback on the addition of a steel unloading bay.

Scott Eberts presented a drawing of the proposed addition to the East side of the main building. The addition would be 3’6” from the property line.

In order for a variance to be approved, the board shall base its findings on evidence presented in the application, comments received from adjacent property owners and to make an affirmative decision, it must determine that the proposed variance will meet the following conditions:

a) Denial of the variance would result in hardship to the property owner due to physical characteristics of the site;

b) The conditions upon which an application for a variance is based are unique to the property for which the variance is sought;

c) The petition for a variance is not based exclusively upon a desire to increase the value or income potential of the property;

d) The granting of the variance will not be detrimental to the public welfare or injurious to the other property or improvements in the neighborhood in which the property is located;

e) The proposed variance will not jeopardize the intent and general and specific purposes of the variance ordinance.

Upon finding that the above conditions have been met, Auch moved for the Board of Adjustments to approve the variance of the property located at 420 S Hwy 81, City of Freeman for a side yard setback of 3’6” from the property line. Broders seconded the motion. Roll call votes aye: Auch, Becker, Broders, Olson, Waltner and Sorensen. No votes: Gering. Motion carries 6-1.

Auch declared the Board of Adjustment adjourned at 8:38 p.m.

Property Insurance

Todd Graber gave a presentation on the existing property insurance for the City of Freeman. The annual premium for the property coverage with Continental Western Insurance is $20,877.00 and the annual premium for the same coverage with South Dakota Public Assurance Alliance is $9,021.00. The City would be able to utilize a local agent in Freeman for the liability and property insurance for a percentage of the premium. Waltner moved to change the property insurance coverage to South Dakota Public Assurance Alliance. Broders seconded the motion. Roll call aye votes: Auch, Becker, Broders, Olson and Waltner. No votes: Gering. Motion carries 5-1.

NEA Grant

Administrator Vizecky informed the Council that the NEA grant requirements for the Freeman Arts Earth Center require a South Dakota architect and Koch Hazard from Sioux Falls has agreed to assist with this project. Payments for architecture work will be paid to Koch Hazard utilizing grant funds.

Street Lights

Administrator Vizecky stated that a resident requested a street light at 3rd and Juniper. An assessment of other areas in Freeman that may need a street light or no longer need one will be brought to the Council.  

Other Business

Jay Hofer requested that the 15% charge for liquor be waived one time to assist with the startup of his business. He said Bake’s wasn’t required to pay 15% on all liquor before the new contract was signed.  Since this was not an agenda item, it will be put on the agenda for next month’s meeting.

Executive Session

Auch moved to go into executive session at 9:59 p.m. pursuant to SDCL 1-25-2(1) regarding personnel. Becker seconded the motion.  All votes aye. Auch moved out of executive session at 10:46 p.m.

Waltner moved to approve the following salaries for 2016. Auch seconded the motion. Roll call: all votes aye.

Mayor $900/qtr, $55/special meeting

Council member $450/qtr, $55/special meeting

Planning & Zoning $55/meeting

Police Chief - Richard Cummings Jr $18.73/hour

Police Officer – Jonathan Slevin $16.48/hour

Police Officer (part-time) – Craig Hansen $16.45/hour

Police Officer (part-time) – Doris Higgins $16.45/hour

Police Officer (part-time/non-cert) – Cole German $14.75/hour

City Administrator – Carroll Vizecky $55,136/year

Finance Officer – Lisa Edelman $20.75/hour

Administrative Assistant – Diane Schnabel $14.55/hour

Water Superintendent – Duane Walters $21.00/hour

Sewer Operator – Ken Haar $16.50/hour

Refuse/Maintenance – Josh Dziadek $15.54/hour

Custodian (part-time) – Gregg Uecker $12.00/hour

Comm Center Custodian (part-time) – Doris Higgins $11.52/hour

Recycle/Rubble Site (part-time) – Jerry Saner $11.60/hour

Recycle/Rubble Site (part-time) – Jim Smidt $11.33/hour

Recycle Manager (part-time) – Laverne Graber $11.76/hour

Librarian, (32 hours/week) – Leann Kaufman $14.15/hour

Library (part-time) – Nancy Schmidt $9.36/hour

Library (part-time) – Athena Brandt $9.00/hour

Library (part-time) – Bonnie Tschetter $8.96/hour

Fire Chief $1,034/year

Fire Mechanic $918/year

Ambulance Chief $1,034/year

Ambulance Mechanic $266/year

Ambulance EMT $13.11/hour

Next Meeting

The next regular meeting will be Monday, February 1, 2016 at 7:30 p.m.

Adjournment

Broders moved to adjourn at 10:52 p.m. Waltner seconded the motion. All votes aye.


Lisa Edelman, Finance Officer

Sam Sorensen, Mayor

Published once at the approximate cost of $206.14

1-41FC

Freeman City Council Special Session - Thursday, Dec. 21, 2015

Monday, December 21, 2015

The Council of the City of Freeman met in special session on Monday, December 21, 2015 at 7:00 a.m. at the Freeman City Hall. Mayor Sam Sorensen presided and the following members were present: Kevin Auch, Russ Becker, Eva Olson and Donna Waltner. Also attending were City Administrator Carroll Vizecky and Finance Officer Lisa Edelman.  Guests in attendance included the following: Richard C. Cummings Jr.

Oath of Office

Finance Officer Lisa Edelman administered the oath of office to Charles Gering who was appointed to fill the Ward I vacancy.

Minutes of the December 3 Council meeting

Becker moved to accept the December 3, 2015 regular session minutes as presented. Auch seconded the motion. All votes aye.

Executive Session

Auch moved to go into executive session at 7:04 a.m. pursuant to SDCL 1-25-2(1) regarding personnel. Olson seconded the motion. All votes aye. Auch moved out of executive session at 7:25 a.m.

Wastewater Hire

Waltner moved to hire Kenneth Haar as the wastewater operator at a starting wage of $16.50/hour with a $1.00/hour increase upon passing certification, contingent upon passing the pre-employment screenings. Becker seconded the motion. Roll call: all votes aye.

Next meeting

The next regular meeting will be Monday, January 4, 2016 at 7:30 p.m.

Adjournment

Waltner moved to adjourn at 7:37 a.m.  Becker seconded the motion. All votes aye.


Lisa Edelman, Finance Officer  

Sam Sorensen, Mayor


Freeman City Council Regular Session - Thursday, Dec. 3, 2015

Freeman City Council Regular Session

Thursday, December 3, 2015

The Council of the City of Freeman met in regular session on Thursday, December 3, 2015 at 7:30 p.m. at the Freeman City Hall.  Mayor Sam Sorensen presided and the following members were present: Kevin Auch, Russ Becker, Randy Broders and Donna Waltner.  Also attending were City Administrator Carroll Vizecky, City Attorney Mike Fink, Finance Officer Lisa Edelman and Tim Waltner from the Freeman Courier. Guests in attendance included the following:  Ron Burmood, Ron Baker, Richard Cummings Jr., LeRoy Hofer and Josh Andersen.

Minutes of the November 16 Council meeting

Auch moved to accept the November 16, 2015 special session minutes as presented. Broders seconded the motion. All votes aye.

Vouchers & Salaries

Becker moved to approve the vouchers and salaries listed below for payment. Waltner seconded the motion. Roll call: all votes aye.

PAYROLL - LIBRARY   2,301.21 

PAYROLL - RECYCLE   1,346.15 

PAYROLL - GOV’T BUILDING       176.45 

PAYROLL - POLICE DEPT   4,504.39 

PAYROLL - ADMINISTRATOR   1,933.95 

PAYROLL - ECON DEVELOPMENT       644.65 

PAYROLL - FINANCE   1,193.08 

PAYROLL - WATER   3,534.52 

PAYROLL - SEWER       863.44 

PAYROLL - REFUSE   1,813.83 

PAYROLL - STREET       475.20 

PAYROLL - PARK/POOL       475.20 

PAYROLL - COMMUNITY CENTER       308.06 

PAYROLL - FIRE   1,750.03 

PAYROLL - AMBULANCE   1,917.85 

MERCHANTS STATE BANK, 941 deposit   6,619.54 

SD RETIREMENT   3,291.82 

SUPPLEMENTAL RETIREMENT       350.00 

WELLMARK, health insurance   7,805.45 

AB CONTRACTING, lagoon project 105,383.20 

ACH FEES, payroll & utilities         30.00 

AFLAC, employee insurance       669.52 

AMAZON, library books & vidoes       665.51 

APPEARA, rugs         87.12 

ARENS ENGINEERING       489.20 

AVERA QUEEN OF PEACE, drug testing         59.90 

BARNES & NOBLE, library books         97.47 

B-Y WATER, water purchase   4,546.30 

B-Y WATER INTEREST   3,168.00 

CARROLL VIZECKY, mileage       350.60 

CITY OF FREEMAN, utilities         39.00 

CONCRETE MATERIALS, deicing sand   2,169.16 

COUNTRY PRIDE COOP, gas & diesel       266.51 

CRAIG MALONEY EXC, ditch cleaning   4,896.00 

EMERGENCY MED PROD, supplies       159.68 

FENSEL’S ELECTRIC, supplies       494.57 

FINK LAW, attorney fees       368.22 

FIRST NATIONAL BANK, sewer loan int 10,085.42 

FLAGS USA, flags       174.00 

FRED HAAR, repairs       142.49 

FREEMAN INTERNATIONAL, repair           9.70 

FREEMAN LUMBER, supplies       329.14 

FREEMAN HOSPITAL, amb salary       386.46 

FREEMAN SHOPPING CTR, supplies         40.50 

GOLDEN WEST, telephone service       829.00 

H & H CONTRACTING, water tower repair   6,579.00 

HOMETOWN CHRISTMAS, donation       500.00 

HUTCHINSON COUNTY, filing fees         60.00 

JAMBOREE, supplies         31.96 

JOHNSON BROS/SHOPPING CTR, off sale       805.40 

JOSH ANDERSEN, supplies       296.79 

JOSH DZIADEK, supplies         34.99 

KNODEL CONTRACTORS, gravel       609.43 

LAWNS UNLIMITED, spraying   1,792.90 

L & R CLEANING SERVICE, liquor building   1,100.00 

M C & R POOLS, pool maintenance       981.75 

MITCHELL LANDFILL, garbage fees   2,609.88 

MR G’S TIRES, repairs   1,869.95 

NORTHWESTERN ELEC, electric & gas   4,896.09 

PHILIP SVARTOIEN, ambulance conf       853.25 

PITNEY BOWES, postage       200.00 

PLUNKETT’S, pest control         56.00 

PRINTED IMPRESSIONS, printing       279.00 

REPUBLIC/PRAIRIE HOUSE, on sale       220.17 

REPUBLIC/SHOPPING CTR, off sale       548.18 

RURAL MFG, supplies         35.75 

SAARIE AUTO BODY, repair       138.96 

SECOND CENTURY, publishing       490.23 

SEH, INC, wastewater proj engineering 13,315.53 

SF TWO WAY, fire pagers   1,933.59 

SD ASSN OF CODE ENFORCE, dues         40.00 

SD BUILDING MGMT ASSN, dues         50.00 

SD CITY MGMT ASSN, dues       150.00 

SD DEPT OF ENVIRON, discharge permit   1,500.00 

SD DEPT OF REVENUE, refuse sales tax       666.80 

SD FINANCE OFFICER ASSN, dues         40.00 

SD HUMAN RESOURCE ASSN, dues         50.00 

SD MUNICIPAL LEAGUE, dues   1,215.86 

SD POLICE CHIEFS’ ASSN, dues         96.83 

SD STREET MAINTENANCE ASSN, dues         35.00 

SOUTHEASTERN ELECTRIC, lagoon elec       683.39 

STERN OIL COMPANY, fuel & supp       862.11 

TITAN MACHINERY, repair       319.09 

TOP NOTCH PAINTING, liquor building       612.00 

USBORNE BOOKS & MORE, books         96.00 

VERIZON WIRELESS, cell phones       204.46 

WALTER WELDING, repair       929.49 

WEIDENBACH CONST, concrete       645.63 

WESTERN OFFICE, supplies         65.22 

VOUCHERS 202,504.16 

SALARIES 23,238.01 

TOTAL VOUCHERS & SALARIES 225,742.17   

Financial Report

Waltner moved to approve the financial report.  Broders seconded the motion. Roll call: all votes aye.

Liquor License renewals

The Council considered the applications for liquor licenses for 2016 submitted by the following:

1) On-Sale Liquor license for 2016

Application of: Bake’s

Location of: 231 S Main

Freeman, SD 57029


2) Off-Sale Liquor license for 2016

Application of: Bake’s

Location of: 231 S Main

Freeman, SD 57029


3) Off-Sale Liquor license for 2016

Application of: Freeman Shopping Center

Location of: 609 S US Hwy 81

Freeman, SD 57029


4) On-Sale/Off-Sale Wine license for 2016

Application of: Dollar General Store #10796

305 N US Hwy 81

Freeman, SD 57029


5) On-Sale/Off-Sale Wine license for 2016

Application of: Prairie House Restaurant, LLC

1121 S US Hwy 81

Freeman, SD 57029


6) On-Sale/Off-Sale Wine license for 2016

Application of: Kairos

239 Main St S

Freeman, SD 57029


7) On-Sale/Off-Sale Wine license for 2016

Application of: Blue’s Family Restaurant

175 W 3rd St

Freeman, SD 57029


8) On-Sale Liquor license for 2016

Application of: Hootz

115 East 3rd St

Freeman, SD 57029


9) Off-Sale Liquor license for 2016

Application of: Hootz

115 East 3rd St

Freeman, SD 57029

No one was present at the meeting to show approval or rejection of these applications.

Broders moved to approve all nine liquor licenses for 2016. Becker seconded the motion. Roll call: all votes aye.

SD Public Assurance Alliance

Ron Burmood from the SD Public Assurance Alliance presented a quote and answered questions on property insurance for the City of Freeman.

Pre-Disaster Mitigation Resolution

Auch moved to approve the following resolution declaring its support for and adoption of the Pre-Disaster Mitigation Plan. Broders seconded the motion. Roll call: all votes aye.

RESOLUTION

A resolution of the City Council of Freeman declaring its support for, and adoption of, the Hutchinson County Multi-Jurisdiction Pre-Disaster Mitigation Plan.

WHEREAS a Pre-Disaster Mitigation Plan for Hutchinson County (the Plan) has been developed; and

WHEREAS the City of Freeman participated in the development of the Plan; and

WHEREAS the Plan will be used as a disaster mitigation planning tool as deemed appropriate by the Freeman City Council.

NOW THEREFORE BE IT RESOLVED that the Freeman City Council hereby adopts and supports the Plan, and will take action to ensure that the Plan is implemented.

Adopted and approved this 3rd day of December 2015.


SIGNED:

Mr. Sam Sorensen, Mayor, City of Freeman


ATTEST:

Lisa Edelman, Municipal Finance Officer

Joint Election Agreement

The Council was presented with the proposed agreement for a joint election with the Freeman Public School.  Broders moved to enter into an agreement with the Freeman School District 33-1 to hold a joint election on April 12, 2016 if needed, per agreement. Becker seconded the motion. Roll call: all votes aye.

City Attorney Agreement

Auch moved to approve the following resolution for the appointment of a City Attorney and an assistant City Attorney. Waltner seconded the motion. Roll call: all votes aye.

RESOLUTION 2015-05

RESOLUTION AUTHORIZING THE CITY OF FREEMAN,

TO ENTER INTO AGREEMENT FOR CITY ATTORNEY

WHEREAS, the City of Freeman desires to retain counsel to serve as City Attorney for the calendar year 2016, and for the period of January 1, 2017, through the first meeting in May, 2017; and

WHEREAS, the law firm of Fink Law Office, P.C., (and Eich Law Office as conflict attorney), have proposed to perform such services as are set forth in the attached Agreement With City Attorney;

NOW THEREFORE BE IT RESOLVED, that the City shall be authorized to enter into a contract with Fink Law Office, P.C., and Eich Law Office (conflict attorney) in the form attached hereto, all pursuant to the Ordinances of the City of Freeman, South Dakota.

PASSED AND APPROVED this 3rd day of December, 2015, by the City Council of the City of Freeman, South Dakota by the following vote:

Ayes: 4

Nays: 0

Absent: 1


City of Freeman

Sam Sorensen, Mayor


ATTEST:

Lisa Edelman, Municipal Finance Officer


(SEAL)

Library Hire

Waltner moved to hire Athena Brandt as a library assistant at an hourly rate of $9.00 upon the recommendation of the library board.  Broders seconded the motion. Roll call: all votes aye.

Ambulance Desk

Josh Andersen requested permission to purchase a new desk for the ambulance office and presented 2 quotes. Becker moved to approve the purchase of a desk and storage unit from Western Office in the amount of $1,204.00 including delivery and installation. Auch seconded the motion. Roll call: all votes aye.

City Attorney Mike Fink entered meeting at 8:18 p.m.

Community Center Improvements

A receipt was presented to the Council for the installation of wall braces and winches for the assistance in decorating for events in the gym of the community center. The rental agreement for the community center will be changed to include this addition. It will state that renters should contract Rural Mfg for use of this equipment.

Ordinance 2015-19

Waltner moved to give second reading and adopt ordinance 2015-19, an ordinance to appropriate funds for the health and welfare department budget for the demolition and cleanup of a collapsing building. Becker seconded the motion. Roll call: all votes aye.

Published elsewhere in this addition of the Courier.

Next Meeting

The next regular meeting will be Monday, January 4, 2016 at 7:30 p.m.

Executive Session

Auch moved to go into executive session at 8:53 p.m. pursuant to SDCL 1-25-2(1) regarding personnel and SDCL 1-25-2(3) regarding pending litigation. Broders seconded the motion. All votes aye. Auch moved out of executive session at 9:47 p.m.

Becker moved to hire the consulting firm Alternative HRD to assist with human resource issues with a maximum expenditure of $1,500.00. Broders seconded the motion. Roll call: all votes aye.

Waltner moved to have the City of Freeman pay Carroll Vizecky a bonus of $1,200.00 for additional services provided in the absence of additional street personnel. Auch seconded the motion. Roll call: all votes aye.

Adjournment

Waltner moved to adjourn at 9:53 p.m. Becker seconded the motion. All votes aye.


Lisa Edelman, Finance Officer

Sam Sorensen, Mayor


 

Freeman City Council Special Session - Monday, Nov. 15, 2015

Council Minutes Special Session

Monday, November 16, 2015

The Council of the City of Freeman met in special session on Monday, November 16, 2015 at 7:30 p.m. at the Freeman City Hall. Mayor Sam Sorensen presided and theFreeman City Council Regular Session

Thursday, December 3, 2015

The Council of the City of Freeman met in regular session on Thursday, December 3, 2015 at 7:30 p.m. at the Freeman City Hall.  Mayor Sam Sorensen presided and the following members were present: Kevin Auch, Russ Becker, Randy Broders and Donna Waltner.  Also attending were City Administrator Carroll Vizecky, City Attorney Mike Fink, Finance Officer Lisa Edelman and Tim Waltner from the Freeman Courier. Guests in attendance included the following:  Ron Burmood, Ron Baker, Richard Cummings Jr., LeRoy Hofer and Josh Andersen.

Minutes of the November 16 Council meeting

Auch moved to accept the November 16, 2015 special session minutes as presented. Broders seconded the motion. All votes aye.

Vouchers & Salaries

Becker moved to approve the vouchers and salaries listed below for payment. Waltner seconded the motion. Roll call: all votes aye.

PAYROLL - LIBRARY   2,301.21 

PAYROLL - RECYCLE   1,346.15 

PAYROLL - GOV’T BUILDING       176.45 

PAYROLL - POLICE DEPT   4,504.39 

PAYROLL - ADMINISTRATOR   1,933.95 

PAYROLL - ECON DEVELOPMENT       644.65 

PAYROLL - FINANCE   1,193.08 

PAYROLL - WATER   3,534.52 

PAYROLL - SEWER       863.44 

PAYROLL - REFUSE   1,813.83 

PAYROLL - STREET       475.20 

PAYROLL - PARK/POOL       475.20 

PAYROLL - COMMUNITY CENTER       308.06 

PAYROLL - FIRE   1,750.03 

PAYROLL - AMBULANCE   1,917.85 

MERCHANTS STATE BANK, 941 deposit   6,619.54 

SD RETIREMENT   3,291.82 

SUPPLEMENTAL RETIREMENT       350.00 

WELLMARK, health insurance   7,805.45 

AB CONTRACTING, lagoon project 105,383.20 

ACH FEES, payroll & utilities         30.00 

AFLAC, employee insurance       669.52 

AMAZON, library books & vidoes       665.51 

APPEARA, rugs         87.12 

ARENS ENGINEERING       489.20 

AVERA QUEEN OF PEACE, drug testing         59.90 

BARNES & NOBLE, library books         97.47 

B-Y WATER, water purchase   4,546.30 

B-Y WATER INTEREST   3,168.00 

CARROLL VIZECKY, mileage       350.60 

CITY OF FREEMAN, utilities         39.00 

CONCRETE MATERIALS, deicing sand   2,169.16 

COUNTRY PRIDE COOP, gas & diesel       266.51 

CRAIG MALONEY EXC, ditch cleaning   4,896.00 

EMERGENCY MED PROD, supplies       159.68 

FENSEL’S ELECTRIC, supplies       494.57 

FINK LAW, attorney fees       368.22 

FIRST NATIONAL BANK, sewer loan int 10,085.42 

FLAGS USA, flags       174.00 

FRED HAAR, repairs       142.49 

FREEMAN INTERNATIONAL, repair           9.70 

FREEMAN LUMBER, supplies       329.14 

FREEMAN HOSPITAL, amb salary       386.46 

FREEMAN SHOPPING CTR, supplies         40.50 

GOLDEN WEST, telephone service       829.00 

H & H CONTRACTING, water tower repair   6,579.00 

HOMETOWN CHRISTMAS, donation       500.00 

HUTCHINSON COUNTY, filing fees         60.00 

JAMBOREE, supplies         31.96 

JOHNSON BROS/SHOPPING CTR, off sale       805.40 

JOSH ANDERSEN, supplies       296.79 

JOSH DZIADEK, supplies         34.99 

KNODEL CONTRACTORS, gravel       609.43 

LAWNS UNLIMITED, spraying   1,792.90 

L & R CLEANING SERVICE, liquor building   1,100.00 

M C & R POOLS, pool maintenance       981.75 

MITCHELL LANDFILL, garbage fees   2,609.88 

MR G’S TIRES, repairs   1,869.95 

NORTHWESTERN ELEC, electric & gas   4,896.09 

PHILIP SVARTOIEN, ambulance conf       853.25 

PITNEY BOWES, postage       200.00 

PLUNKETT’S, pest control         56.00 

PRINTED IMPRESSIONS, printing       279.00 

REPUBLIC/PRAIRIE HOUSE, on sale       220.17 

REPUBLIC/SHOPPING CTR, off sale       548.18 

RURAL MFG, supplies         35.75 

SAARIE AUTO BODY, repair       138.96 

SECOND CENTURY, publishing       490.23 

SEH, INC, wastewater proj engineering 13,315.53 

SF TWO WAY, fire pagers   1,933.59 

SD ASSN OF CODE ENFORCE, dues         40.00 

SD BUILDING MGMT ASSN, dues         50.00 

SD CITY MGMT ASSN, dues       150.00 

SD DEPT OF ENVIRON, discharge permit   1,500.00 

SD DEPT OF REVENUE, refuse sales tax       666.80 

SD FINANCE OFFICER ASSN, dues         40.00 

SD HUMAN RESOURCE ASSN, dues         50.00 

SD MUNICIPAL LEAGUE, dues   1,215.86 

SD POLICE CHIEFS’ ASSN, dues         96.83 

SD STREET MAINTENANCE ASSN, dues         35.00 

SOUTHEASTERN ELECTRIC, lagoon elec       683.39 

STERN OIL COMPANY, fuel & supp       862.11 

TITAN MACHINERY, repair       319.09 

TOP NOTCH PAINTING, liquor building       612.00 

USBORNE BOOKS & MORE, books         96.00 

VERIZON WIRELESS, cell phones       204.46 

WALTER WELDING, repair       929.49 

WEIDENBACH CONST, concrete       645.63 

WESTERN OFFICE, supplies         65.22 

VOUCHERS 202,504.16 

SALARIES 23,238.01 

TOTAL VOUCHERS & SALARIES 225,742.17   

Financial Report

Waltner moved to approve the financial report.  Broders seconded the motion. Roll call: all votes aye.

Liquor License renewals

The Council considered the applications for liquor licenses for 2016 submitted by the following:

1) On-Sale Liquor license for 2016

Application of: Bake’s

Location of: 231 S Main

Freeman, SD 57029


2) Off-Sale Liquor license for 2016

Application of: Bake’s

Location of: 231 S Main

Freeman, SD 57029


3) Off-Sale Liquor license for 2016

Application of: Freeman Shopping Center

Location of: 609 S US Hwy 81

Freeman, SD 57029


4) On-Sale/Off-Sale Wine license for 2016

Application of: Dollar General Store #10796

305 N US Hwy 81

Freeman, SD 57029


5) On-Sale/Off-Sale Wine license for 2016

Application of: Prairie House Restaurant, LLC

1121 S US Hwy 81

Freeman, SD 57029


6) On-Sale/Off-Sale Wine license for 2016

Application of: Kairos

239 Main St S

Freeman, SD 57029


7) On-Sale/Off-Sale Wine license for 2016

Application of: Blue’s Family Restaurant

175 W 3rd St

Freeman, SD 57029


8) On-Sale Liquor license for 2016

Application of: Hootz

115 East 3rd St

Freeman, SD 57029


9) Off-Sale Liquor license for 2016

Application of: Hootz

115 East 3rd St

Freeman, SD 57029

No one was present at the meeting to show approval or rejection of these applications.

Broders moved to approve all nine liquor licenses for 2016. Becker seconded the motion. Roll call: all votes aye.

SD Public Assurance Alliance

Ron Burmood from the SD Public Assurance Alliance presented a quote and answered questions on property insurance for the City of Freeman.

Pre-Disaster Mitigation Resolution

Auch moved to approve the following resolution declaring its support for and adoption of the Pre-Disaster Mitigation Plan. Broders seconded the motion. Roll call: all votes aye.

RESOLUTION

A resolution of the City Council of Freeman declaring its support for, and adoption of, the Hutchinson County Multi-Jurisdiction Pre-Disaster Mitigation Plan.

WHEREAS a Pre-Disaster Mitigation Plan for Hutchinson County (the Plan) has been developed; and

WHEREAS the City of Freeman participated in the development of the Plan; and

WHEREAS the Plan will be used as a disaster mitigation planning tool as deemed appropriate by the Freeman City Council.

NOW THEREFORE BE IT RESOLVED that the Freeman City Council hereby adopts and supports the Plan, and will take action to ensure that the Plan is implemented.

Adopted and approved this 3rd day of December 2015.


SIGNED:

Mr. Sam Sorensen, Mayor, City of Freeman


ATTEST:

Lisa Edelman, Municipal Finance Officer

Joint Election Agreement

The Council was presented with the proposed agreement for a joint election with the Freeman Public School.  Broders moved to enter into an agreement with the Freeman School District 33-1 to hold a joint election on April 12, 2016 if needed, per agreement. Becker seconded the motion. Roll call: all votes aye.

City Attorney Agreement

Auch moved to approve the following resolution for the appointment of a City Attorney and an assistant City Attorney. Waltner seconded the motion. Roll call: all votes aye.

RESOLUTION 2015-05

RESOLUTION AUTHORIZING THE CITY OF FREEMAN,

TO ENTER INTO AGREEMENT FOR CITY ATTORNEY

WHEREAS, the City of Freeman desires to retain counsel to serve as City Attorney for the calendar year 2016, and for the period of January 1, 2017, through the first meeting in May, 2017; and

WHEREAS, the law firm of Fink Law Office, P.C., (and Eich Law Office as conflict attorney), have proposed to perform such services as are set forth in the attached Agreement With City Attorney;

NOW THEREFORE BE IT RESOLVED, that the City shall be authorized to enter into a contract with Fink Law Office, P.C., and Eich Law Office (conflict attorney) in the form attached hereto, all pursuant to the Ordinances of the City of Freeman, South Dakota.

PASSED AND APPROVED this 3rd day of December, 2015, by the City Council of the City of Freeman, South Dakota by the following vote:

Ayes: 4

Nays: 0

Absent: 1


City of Freeman

Sam Sorensen, Mayor


ATTEST:

Lisa Edelman, Municipal Finance Officer


(SEAL)

Library Hire

Waltner moved to hire Athena Brandt as a library assistant at an hourly rate of $9.00 upon the recommendation of the library board.  Broders seconded the motion. Roll call: all votes aye.

Ambulance Desk

Josh Andersen requested permission to purchase a new desk for the ambulance office and presented 2 quotes. Becker moved to approve the purchase of a desk and storage unit from Western Office in the amount of $1,204.00 including delivery and installation. Auch seconded the motion. Roll call: all votes aye.

City Attorney Mike Fink entered meeting at 8:18 p.m.

Community Center Improvements

A receipt was presented to the Council for the installation of wall braces and winches for the assistance in decorating for events in the gym of the community center. The rental agreement for the community center will be changed to include this addition. It will state that renters should contract Rural Mfg for use of this equipment.

Ordinance 2015-19

Waltner moved to give second reading and adopt ordinance 2015-19, an ordinance to appropriate funds for the health and welfare department budget for the demolition and cleanup of a collapsing building. Becker seconded the motion. Roll call: all votes aye.

Published elsewhere in this addition of the Courier.

Next Meeting

The next regular meeting will be Monday, January 4, 2016 at 7:30 p.m.

Executive Session

Auch moved to go into executive session at 8:53 p.m. pursuant to SDCL 1-25-2(1) regarding personnel and SDCL 1-25-2(3) regarding pending litigation. Broders seconded the motion. All votes aye. Auch moved out of executive session at 9:47 p.m.

Becker moved to hire the consulting firm Alternative HRD to assist with human resource issues with a maximum expenditure of $1,500.00. Broders seconded the motion. Roll call: all votes aye.

Waltner moved to have the City of Freeman pay Carroll Vizecky a bonus of $1,200.00 for additional services provided in the absence of additional street personnel. Auch seconded the motion. Roll call: all votes aye.

Adjournment

Waltner moved to adjourn at 9:53 p.m. Becker seconded the motion. All votes aye.


Lisa Edelman, Finance Officer

Sam Sorensen, Mayor

Published once at the approximate cost of $177.43

1-36FC following members were present: Kevin Auch, Russ Becker, Randy Broders, Eva Olson and Donna Waltner. Also attending were City Administrator Carroll Vizecky, Finance Officer Lisa Edelman and Tim Waltner from the Freeman Courier.  Guests in attendance included the following:  Steve Waltner.

Minutes of the November 2 Council meeting

Olson moved to accept the November 2, 2015 regular session minutes as presented. Waltner seconded the motion.  All votes aye.

Health Insurance

Becker moved to change the employee handbook for medical insurance to read that the City will pay the single premium for each eligible employee at 100% and the City will pay 50% of the additional premium for the family portion. Waltner seconded the motion. Roll call: all votes aye.

Council Appointment

Mayor Sorensen recommended the appointment of Charles Gering to fill the vacancy in Ward I until the next election.  Olson moved to approve the appointment of Charles Gering. Auch seconded the motion. Roll call: all votes aye.

Executive Session

Auch moved to go into executive session at 8:11 p.m. pursuant to SDCL 1-25-2(1) regarding personnel and SDCL 1-25-2(3) regarding pending litigation.  Becker seconded the motion. All votes aye. Auch moved out of executive session at 9:18 p.m.

Waltner moved to acknowledge the abatement costs of $88,155.73 in the cleanup of the collapsed building located at 263 S. Main St. Olson seconded the motion. Roll call: all votes aye.

Auch moved to authorize attorney Mike Fink to submit a proposal to John Stahl, owner of the property located at 263 S. Main St, in the amount of $86,924.42 as settlement of the cleanup of the collapsed building contingent upon payment by December 11, 2015.  Waltner seconded the motion. Roll call: all votes aye.

Library Job Description

Olson moved to approve the job description for a children/teen library assistant. Waltner seconded the motion. Roll call: all votes aye.

Temporary Snowplow Operator

Auch moved to advertise for a temporary snowplow operator. Olson seconded the motion. Roll call: all votes aye.  Broders moved to approve the temporary snowplow operator job description. Auch seconded the motion. Roll call votes aye: Auch, Broders, Olson and Waltner. No votes: Becker. Motion carried 4-1. After further discussion regarding the requirement of having a CDL, Becker moved to amend the motion to approve the temporary snowplow operator job description to change the description to CDL optional. Waltner seconded the motion. Roll call: all votes aye.

Adjournment

Becker moved to adjourn at 9:47 p.m.  Broders seconded the motion. All votes aye.


Lisa Edelman, Finance Officer

Sam Sorensen, Mayor


Freeman City Council Regular Session - Monday, November 2, 2015

Freeman City Council Regular Session

Monday, November 2, 2015

The Council of the City of Freeman met in regular session on Monday, November 2, 2015 at 7:30 p.m. at the Freeman City Hall.  Mayor Sam Sorensen presided and the following members were present:  Kevin Auch, Russ Becker, Gary Block, Randy Broders, Eva Olson and Donna Waltner. Also attending were City Administrator Carroll Vizecky, City Attorney Mike Fink, Finance Officer Lisa Edelman and Tim Waltner from the Freeman Courier. Guests in attendance included the following: Donna Baumiller, Libby Waltner, Orville Huber, Julie Huber, Adam VanNingen, Meranda VanNingen, Glenn Roth, Kelly Knodel, Laura Knodel, Kim Uecker, Chris Splett. Laverne Diede, Heidi Edwards, Carly Baker, Ken Bertsch, Ron Baker, Brayden Edwards, Doug McCune, Steve Waltner, Ann Stange Dawn Walz, Colleen Schultz-Herman and Craig Maloney.

Minutes of the October 6 & 15 Council meetings

Becker noted that the October 15, 2015 special session minutes should have a start time of 6:00 p.m. Auch moved to accept the October 6, 2015 regular session and the October 15, 2015 special session meeting minutes as corrected. Waltner seconded the motion. Roll call: all votes aye.

Vouchers & Salaries

Block moved to approve the vouchers and salaries listed below for payment. Olson seconded the motion. Roll call: all votes aye.

PAYROLL - LIBRARY   4,220.52 

PAYROLL - RECYCLE   2,030.03 

PAYROLL - GOV’T BUILDING       302.96 

PAYROLL - POLICE DEPT   6,879.30 

PAYROLL - ADMINISTRATOR   3,096.53 

PAYROLL - ECON DEVELOPMENT   1,032.18 

PAYROLL - FINANCE   1,952.93 

PAYROLL - WATER   5,500.94 

PAYROLL - SEWER   2,762.09 

PAYROLL - REFUSE   2,785.11 

PAYROLL - STREET       705.86 

PAYROLL - PARK/POOL       705.86 

PAYROLL - COMMUNITY CENTER       403.53 

PAYROLL - COUNCIL   3,984.88 

PAYROLL - AMBULANCE       817.83 

MERCHANTS STATE BANK, 941 deposit 10,696.71 

SD RETIREMENT   5,086.80 

SUPPLEMENTAL RETIREMENT       525.00 

WELLMARK, health insurance   6,349.92 

AB CONTRACTING, lagoon project 290,109.21 

ACH FEES, payroll & utilities         40.00 

AFLAC, employee insurance       669.52 

AMAZON, library books & videos       618.08 

APPEARA, rugs         87.76 

AUBREY GREGG, water deposit refund         44.22 

BARNES & NOBLE, library books       244.12 

BENDER’S SEWER, clean line       654.00 

B-Y WATER, water purchase   3,865.40 

B-Y WATER INTEREST   3,168.00 

CHIEF SUPPLY, police supplies         75.31 

CITY OF FREEMAN, utilities         39.00 

CITY OF SIOUX FALLS, water testing         87.00 

CMC EXCAVATION, sewer boring   2,327.93 

COUNTRY PRIDE COOP, gas & diesel   1,524.39 

DEMCO, library supplies       505.33 

FENSEL’S ELECTRIC, supplies       338.29 

FINK LAW, attorney fees   1,224.76 

FRED HAAR, repair         10.28 

FREEMAN INTERNATIONAL, repair         78.50 

FREEMAN LUMBER, supplies       244.73 

FREEMAN HOSPITAL, amb salary       404.75 

FREEMAN SHOPPING CTR, supplies         20.54 

GOLDEN WEST, telephone service       831.16 

HEIMAN FIRE, fire equipment       812.80 

HILLYARD, comm ctr supplies       111.42 

JAMBOREE, supplies         35.96 

JOHNSON BROS/SHOPPING CTR, off sale   1,059.88 

KNODEL CONTRACTORS, gravel       626.83 

KNODEL CONTRACTORS, building demo 83,319.42 

LAWNS UNLIMITED, spraying       271.48 

MITCHELL LANDFILL, garbage fees   2,900.43 

MR G’S, repair   1,800.84 

NORM’S, supplies       111.17 

NORTHWESTERN ELEC, electric & gas   4,742.41 

PITNEY BOWES, postage       300.00 

PLUNKETT’S, pest control         56.00 

REPUBLIC/SHOPPING CTR, off sale   1,265.86 

SAARIE AUTO BODY, repair   3,093.47 

SECOND CENTURY, publishing       333.65 

SEH, INC, wastewater proj engineering   7,895.70 

SF TWO WAY, ambulance pagers       945.99 

SDML, worker’s comp insurance 10,521.00 

SD DEPT OF REVENUE, trailer licenses         28.00 

SD DEPT OF REVENUE, refuse sales tax       686.80 

SD ONE CALL, water locates       171.15 

SDPAA, liability insurance 19,212.34 

SOUTHEASTERN ELECTRIC, lagoon elec       500.00 

SPECIALTY AUTO, refuse repair       431.92 

STERN OIL COMPANY, fuel & supp   2,048.98 

VERIZON WIRELESS, cell phones       254.47 

WEIDENBACH CONST, concrete   2,385.01 

WESTERN OFFICE, supplies         24.88 

VOUCHERS 475,818.57 

SALARIES 37,180.55 

TOTAL VOUCHERS & SALARIES 512,999.12   

Financial Report

Olson moved to approve the financial report. Becker seconded the motion. Roll call: all votes aye.

Broders entered the meeting at 7:35 p.m.

Transfer of Liquor & Malt Beverage Licenses – Bake’s

The Council considered the applications for transfer of alcoholic and malt beverage licenses submitted by the following:

1) On-Sale Liquor license

Application of: Bake’s

Location of: 231 S Main St. Transfer from:  115 E 3rd St.

Freeman, SD 57029


2) Off-Sale Liquor license

Application of: Bake’s

Location of: 231 S Main St. Transfer from:  115 E 3rd St.

Freeman, SD 57029


3) Retail on-off sale Malt Beverage 

Application of: Bake’s

Location of: 231 S Main St. Transfer from:  115 E 3rd St.

Freeman, SD 57029

Several business owners along Main Street where the transfer request is located voiced their concerns on the suitability of the location.  Attorney Ken Bertsch spoke on behalf of Ron Baker. Broders moved to approve the transfers as presented. Block seconded the motion.  Roll call votes aye: Auch, Becker, Block, Broders and Waltner. No votes: Olson. Motion carries 5-1.

Transfer of Liquor & Malt Beverage Licenses – Freeman Shopping Center

The Council considered the applications for transfer of alcoholic and malt beverage licenses submitted by the following:

1) Off-Sale Liquor license 

Application of: Uecker Supermarket Inc.

Transfer from: Freeman Shopping Center Inc.

   dba Freeman Shopping Center

Location of: 609 S Hwy 81

Freeman, SD  57029


2) Package Off-Sale Malt Beverage license

Application of: Uecker Supermarket Inc.

Transfer from: Freeman Shopping Center Inc.

   dba Freeman Shopping Center

Location of: 609 S Hwy 81

Freeman, SD  57029

No one was present at the meeting to show approval or rejection of these applications. Auch moved to approve the transfers as presented.  Olson seconded the motion. Roll call: all votes aye.

Liquor & Malt Beverage Licenses

The council considered the applications for liquor and malt beverage licenses submitted by the following:  

1) Retail on-off sale Malt Beverage for 2015/2016

Application of: Hootz

Location of: 115 E 3rd St.

Freeman, SD 57029


2) On-Sale Liquor license for 2015

Application of: Hootz

Location of: 115 E 3rd St.

Freeman, SD 57029


3) Off-Sale Liquor license for 2015

Application of: Hootz

Location of: 115 E 3rd St.

Freeman, SD 57029

No one was present at the meeting to show approval or rejection of these applications. Olson moved to licenses as presented. Broders seconded the motion. Roll call: all votes aye.

Liquor Operating Agreements

Operating agreements were presented to the Council for Bake’s on-sale and off-sale liquor, Prairie House on-sale liquor and Freeman Shopping Center off-sale liquor. Becker moved to approve the operating agreements with Bake’s, Prairie House and Freeman Shopping Center. Broders seconded the motion. Roll call: all votes aye.

Liquor Operating Agreement & Lease of Building

A modified operating and lease agreement was presented to the Council for Hootz. The only change from the previously approved operating and lease agreement was addition the option to extend the agreement for one additional term of five years. Waltner moved to approve the operating and lease agreement with Hootz. Auch seconded the motion. Roll call: all votes aye.

Hometown Christmas

Dawn Walz asked the Council for a donation to help with advertising for the Hometown Christmas event being planned in Freeman. Waltner moved to approve a donation of $500.00 to promote the Hometown Christmas event. Olson seconded the motion. Roll call: all votes aye.

Liquor Building Cleaning

Estimates were presented to the Council for the interior cleaning of the liquor building. Auch moved to hire Intek to clean the furnace and ductwork for $526.00 and hire Top-Notch Painting Co. to paint the interior for $612.00. Broders seconded the motion. Roll call: all votes aye.

Property Evaluation Agreements

Professional service agreements were presented for the evaluation of the water tower foundation and 2 buildings in downtown Freeman. Waltner moved to hire American Technical Services, Inc. for $2,600.00 for the evaluations. Becker seconded the motion. Roll call: all votes aye.

E Wynken Drive Ditch Cleaning

Vizecky presented 2 price quotes for the cleaning of the ditch by E Wynken Drive. Auch moved to hire Craig Maloney at the estimated cost of $4,896.00. Broders seconded the motion. Roll call: all votes aye.

Tire Purchase 

Block moved to purchase 2 BKT R4 tires at the price of $395.00 each plus labor of $45.00 each for the backhoe and 4 BKT 10 ply tires at the price of $189.00 each plus labor of $20.00 each for the skidloader. Broders seconded the motion. Roll call: all votes aye.

Ordinance 2015-19

The Council gave 1st reading to Ordinance 2015-19, an ordinance to appropriate funds for the health and welfare department budget for the demolition and cleanup of a collapsing building in the amount of $85,000.00.  

Budget Supplement

Auch moved to amend the 2015 Promoting the City budget to increase it by the amount of the grant money received of $14,002.61 for the performing arts center study. Olson seconded the motion. Roll call: all votes aye.

Surplus Property

Becker moved to declare the following property as surplus:

   John Deere RX95 lawn mower

   Toro LX425 lawn mower

   3 Hoffman blowers

   Vulcan 6 burner stove & hood

   6 hanging radiators

   2 safes

Block seconded the motion. Roll call: all votes aye.

Mayor Sorensen appointed Waltner, Auch and Becker to appraise the surplus property.

Tree Trimming

Administrator Vizecky presented two price quotes for trimming the trees that have not been trimmed according to the ordinances.  Becker requested that the police contact the remaining property owners as they are driving around in the evening before having the trees trimmed. Waltner moved provided we need the service to hire Smith Tree Service at a rate of $150 per hour to trim the tree limbs that are out of compliance per City ordinance. Becker seconded the motion.  Roll call: all votes aye.

Other Business

Broders asked when the sidewalk in front of the old Schamber building would be replaced. Mayor Sorensen said that it is not part of the emergency situation, so it would need to go through the correct process before replacement.

Council Resignation

Gary Block informed that Council that he is resigning from the City Council as he is moving out of town. Auch moved to accept the resignation of Gary Block from the Council. Broders seconded the motion.  Roll call: all votes aye.

Next Meeting

Olson moved to have the next regular session meeting on Thursday, December 3, 2015 at 7:30 p.m. Becker seconded the motion. Roll call: all votes aye.

Adjournment

Waltner moved to adjourn at 10:25 p.m. Broders seconded the motion. All votes aye.


Lisa Edelman, Finance Officer

Sam Sorensen, Mayor


Freeman City Council Special Session - Thursday, October 15, 2015

Council Minutes Special Session

Thursday, October 15, 2015

The Council of the City of Freeman met in special session Thursday, October 15, 2015 at 6 p.m. at the Freeman City Hall. Mayor Sam Sorensen presided and the following members were present: Kevin Auch, Gary Block, Eva Olson and Donna Waltner. Also attending were City Administrator Carrol Vizecky, City Attorney Mike Fink, Finance Officer Lisa Edelman and Tim Waltner from the Freeman Courier. Guests in attendance included the following: Kelly Knodel, Libby Waltner, Kevin Waltner, Amy Waltner, Richard Cummings Jr, Charles Gering, Steve Waltner, Donna Baumiller, Deb Koster, John Stahl and Jeremy Waltner.

Dangerous Building Removal

Mayor Sorensen informed the Council that the meeting was called to discuss the procedures needed to clean up the debris from the collapsed building on Main Street owned by John Stahl. Mr. Stahl has indicated that he does not believe the situation to be a hazard or an emergency situation and therefore a letter was drafted by the City Attorney detailing the steps that the City would be taking to ensure the safety of the public from further collapse. SD DENR will be onsite Friday morning to evaluate the building for possible asbestos and recommend disposal procedures.

John Stahl entered the meeting at 6:10 p.m.

City Attorney Mike Fink informed the Council that the law does not require court action to proceed in an emergency situation, but the abatement costs will need to be taken through the court system. He recommends that the Council authorized him to initiate a nuisance lawsuit.

Auch moved to authorize Mayor Sam Sorensen to move forward with abatement based on the recommendations of DENR and the contractor chosen to complete the work and to declare this an emergency situation therefore we won’t be bidding based on the nature of the emergency and the need to complete the work as soon as possible. Block seconded the motion. Roll call: all votes aye.

Waltner moved to authorize City Attorney Mike Fink to proceed with litigation to seek reimbursement for the City’s costs of the abatement. Olson seconded the motion. Roll call: all votes aye.

Attorney Fink commented that sufficient notice was not given for the meeting this evening because of the emergency situation and that he was in contact with the open meeting chairperson regarding this issue. All notification was made to the media and posted on the City and newspaper website as soon as the special meeting was called. Statute does allow the City to take action in this situation so no open meeting laws were violated.

Next Meeting

The next regular meeting will be Monday, November 2, 2015 at 7:30 p.m.

Adjournment

Auch moved to adjourn at 6:46 p.m. Waltner seconded the motion. All votes aye.


Lisa Edelman,

Finance Officer


Sam Sorensen,

Mayor

Freeman City Council Regular Session - Tuesday, October 6, 2015

Freeman City Council Regular Session

Tuesday, October 6, 2015

The Council of the City of Freeman met in regular session on Tuesday, October 6, 2015 at 7:30 p.m. at the Freeman City Hall. Mayor Sam Sorensen presided and the following members were present:  Kevin Auch, Russ Becker, Randy Broders, Eva Olson and Donna Waltner. Also attending were City Administrator Carroll Vizecky, Finance Officer Lisa Edelman and Tim Waltner from the Freeman Courier. Guests in attendance included the following: Steve Waltner and Josh Andersen.

Minutes of the September 7 Council meeting

Waltner moved to accept the September 7, 2015 regular session minutes as presented. Auch seconded the motion. All votes aye.

Vouchers & Salaries

Becker moved to approve the vouchers and salaries listed below for payment. Olson seconded the motion. Roll call: all votes aye.

PAYROLL - LIBRARY   2,483.38 

PAYROLL - RECYCLE   1,317.27 

PAYROLL - GOV’T BUILDING       193.66 

PAYROLL - POLICE DEPT   4,032.59 

PAYROLL - ADMINISTRATOR   1,971.93 

PAYROLL - ECON DEVELOPMENT       657.31 

PAYROLL - FINANCE   1,274.34 

PAYROLL - WATER   3,302.79 

PAYROLL - SEWER   3,065.52 

PAYROLL - REFUSE   1,789.27 

PAYROLL - STREET       453.07 

PAYROLL - PARK/POOL       453.07 

PAYROLL - COMMUNITY CENTER         13.01 

PAYROLL - AMBULANCE       946.37 

MERCHANTS STATE BANK, 941 deposit   6,391.48 

SD RETIREMENT   3,545.36 

SUPPLEMENTAL RETIREMENT       350.00 

WELLMARK, health insurance   8,065.26 

A & B BUSINESS, copier maintenance       495.19 

AB CONTRACTING, lagoon project 173,924.99 

ACH FEES, payroll & utilities         30.00 

AFLAC, employee insurance       669.52 

AG PROP SOLUTIONS, water dep refund       100.00 

AMAZON, library books & vidoes       590.12 

APPEARA, rugs         87.12 

BARNES & NOBLE, library books       156.63 

B-Y WATER, water purchase   5,045.70 

B-Y WATER INTEREST   3,168.00 

CITY OF FREEMAN, utilities         39.00 

COMMERCIAL ASPHALT, paving 21,453.25 

COUNTRY PRIDE COOP, gas & diesel       428.22 

FENSEL’S ELECTRIC, supplies       256.37 

FINK LAW, attorney fees       350.54 

FIRST NATIONAL BANK, sewer SRF pmt   8,499.81 

FIRST NATIONAL BANK, 6th St SRF pmt 13,638.81 

FRED HAAR, repair         43.62 

FREEMAN INTERNATIONAL, repair         54.93 

FREEMAN HOSPITAL, amb salary       348.62 

FREEMAN SHOPPING CTR, supplies         51.83 

GOLDEN WEST, telephone service       841.52 

H & H CONTRACTING, water tower repair 17,824.50 

H & H CONTRACTING, water tower clng   3,264.00 

JAMBOREE, supplies         28.58 

JAY ALLISON, water deposit refund       100.00 

JOHNSON BROS/PRAIRIE HOUSE, on sale       192.68 

JOHNSON BROS/SHOPPING CTR, off sale   1,110.12 

KLEINSASSER HTG, library repair       435.08 

LEANN KAUFMAN, conference       554.35 

LEXIS-NEXIS, police supplies         61.24 

MERCHANTS STATE BANK, tennis ct supp         12.90 

MICHAEL TODD & CO, supplies       175.46 

MITCHELL LANDFILL, garbage fees   3,105.96 

MOTION PICTURE, licensing       116.96 

MR G’S, repair       199.50 

NORM’S, supplies         50.89 

NORTHWESTERN ELEC, electric & gas   5,388.43 

PETE HOWE, jet cleaning 14,566.80 

PITNEY BOWES, machine rental       148.50 

PITNEY BOWES, postage       300.00 

PLUNKETT’S, pest control         56.00 

PRINTED IMPRESSIONS, printing       206.00 

REPUBLIC/PRAIRIE HOUSE, on sale       138.27 

REPUBLIC/SHOPPING CTR, off sale         96.23 

RURAL MFG, repair       249.43 

SAARIE AUTO BODY, repair       127.53 

SECOND CENTURY, publishing       774.50 

SEH, INC, wastewater proj engineering   7,395.89 

SD DEPT OF HEALTH, water testing       362.00 

SD DEPT OF REVENUE, refuse sales tax       671.34 

SD MUNICIPAL LEAGUE, registration         25.00 

SOUTHEASTERN ELECTRIC, lagoon elec       342.84 

STAN HOUSTON EQUIP, supplies   2,700.00 

STERN OIL COMPANY, fuel & supp   1,082.42 

VERIZON WIRELESS, cell phones       204.56 

WEIDENBACH CONST, concrete   2,240.88 

WESTERN OFFICE, supplies         91.33 

YANKTON TRAILERS, recycle trailers   4,820.00 

VOUCHERS 317,846.06 

SALARIES 21,953.58 

TOTAL VOUCHERS & SALARIES 339,799.64   

Financial Report

Auch moved to approve the financial report. Becker seconded the motion. Roll call: all votes aye.

Fire Department Equipment Bids

Josh Andersen informed the Council that only one bid was received for the fire department equipment. The bid was from Allegiant Emergency Services, Inc. in the amount of $74,124.00. Andersen asked the Council to accept the bid as submitted. Auch moved to award the bid for the fire equipment to Allegiant Emergency Service, Inc. in the amount of $74,124.00. Olson seconded the motion. Roll call: all votes aye.

Randy Broders entered the meeting at 7:44 p.m.

Special Event License – Fire Department

The Council considered the application for a special event malt beverage license submitted by the following:

One day special events license for Saturday, November 7, 2015

Application of:

Freeman Fire Department


Location of:

Freeman Community Center

224 S Wipf St.

Freeman, SD 57029

No one was present at the meeting to show approval or rejection of this application.

Broders moved to approve the special event license for Saturday, November 7, 2015. Waltner seconded the motion. Roll call: all votes aye.

Special Event License – Freeman Regional Health Foundation

The Council considered the application for a special event wine license submitted by the following:

One day special events license for Saturday, January 23, 2016

Application of:

Freeman Regional Health Foundation 


Location of:

Freeman Community Center

224 S Wipf St.

Freeman, SD 57029

No one was present at the meeting to show approval or rejection of this application.

Auch moved to approve the special event license for Saturday, January 23, 2016. Becker seconded the motion. Roll call: all votes aye.

Water Tower Repair

A cost estimate was presented to the Council for the interior repair of the water tower. This estimate was a result of the recent cleaning and inspection of the water tower. Broders moved to hire H & H Contracting to repair the interior of the water tower at the estimated cost of $6,450.00. Olson seconded the motion. Roll call: all votes aye.

Ordinance 2015-17

Waltner moved to give seconded reading and adopt ordinance 2015-17, an ordinance to increase the landfill department budget in the amount of $50,000.00 for the purchase of land to be funded by cash reserves. Becker seconded the motion. Roll call: all votes aye.

ORDINANCE 2015-17

AN ORDINANCE PROVIDING FOR A 

SUPPLEMENTAL APPROPRIATION

TO BUDGET ORDINANCE 2014-05


BE IT ORDAINED BY THE CITY OF FREEMAN,

HUTCHINSON COUNTY, SOUTH DAKOTA

WHEREAS the City of Freeman hereby appropriates additional dollars to the expense fund for the landfill department in the amount of $50,000.00

WHEREAS additional funds are available from cash reserves, therefore the Council desires to increase the landfill department account, per accepted government accounting standards in compliance with SDCL 9-21-7;

WHEREAS the Council seeks to distribute funds for authorized uses as needed, and furthermore;

NOW THEREFORE BE ORDAINED by the Council of the City of Freeman, South Dakota that budget ordinance 2014-05 be hereby supplemented to increase the landfill department for the purchase of land in the amount of $50,000.00 as necessary to meet the obligations of the municipality, shall be disbursed in accordance to the terms of this supplemental appropriation.

Dated this 6th day of October 2015


SIGNED:

Sam Sorensen, Mayor


(SEAL)


ATTEST:

Lisa Edelman, Finance Officer


First Reading:  September 7, 2015

Second Reading:  October 6, 2015

Publish:  October 15, 2015

Ordinance 2015-18

Olson moved to give second reading and adopt ordinance 2015-18, an ordinance to increase the Community Center remodel budget in the amount of $13,000.00 for repairs and updates to be funded by donations. Broders seconded the motion. Roll call: all votes aye.

ORDINANCE 2015-18

AN ORDINANCE PROVIDING FOR A 

SUPPLEMENTAL APPROPRIATION

TO BUDGET ORDINANCE 2014-05


BE IT ORDAINED BY THE CITY OF FREEMAN,

HUTCHINSON COUNTY, SOUTH DAKOTA

WHEREAS the City of Freeman hereby appropriates additional dollars to the Community Center remodel fund (501) for the purpose of the repairs and updates.

WHEREAS additional funds are available from donations, therefore the Council desires to increase the Community Center remodel fund expense account, per accepted government accounting standards in compliance with SDCL 9-21-7;

WHEREAS the Council seeks to distribute funds for authorized uses as needed, and furthermore;

NOW THEREFORE BE ORDAINED by the Council of the City of Freeman, South Dakota that budget ordinance 2014-05 be hereby supplemented to increase the Community Center remodel fund for the repairs and updates, in the amount of $13,000.00 as necessary to meet the obligations of the municipality, shall be disbursed in accordance to the terms of this supplemental appropriation.

Dated this 6th day of October, 2015


SIGNED:

Sam Sorensen, Mayor


(SEAL)


ATTEST:

Lisa Edelman, Finance Officer


First Reading:  September 7, 2015

Second Reading:  October 6, 2015

Publish:  October 15, 2015

Working in Right-of-Way Permit

Administrator Vizecky informed the Council that several ordinances in Chapter 7 refer to obtaining a permit to complete work in the right-of-way, but no permit application could be found. An application was presented to the Council for their approval. Auch moved to approve the public works permit application. Becker seconded the motion. Roll call: all votes aye.

Liquor Manager Hire

Becker moved to award the liquor store manager position to Jay Hofer. Waltner seconded the motion. Roll call votes aye: Auch, Becker, Olson and Waltner. No votes: Broders. Motion passed 4-1.

Other Business

Mayor Sorensen informed the Council that a resignation letter was received from Judy Graber. Olson moved to accept the resignation of Judy Graber effective October 30, 2015. Broders seconded the motion. Roll call: all votes aye.

Olson moved to appoint Dr. Dennis Ries to the library board to replace Meranda Van Ningen. Broders seconded the motion. Roll call: all votes aye.

Waltner moved to advertise for a library clerk for the Freeman Library. Auch seconded the motion. Roll call: all votes aye.

Next Meeting

The next regular meeting will be Monday, November 2, 2015 at 7:30 p.m.

The Council recessed from 9:10 p.m. to 9:24 p.m. 

Executive Session

Auch moved to go into executive session at 9:36 p.m. pursuant to SDCL 1-25-2(1) regarding personnel. Olson seconded the motion.  All votes aye. Auch moved out of executive session at 10:08 p.m. No action taken.  

Adjournment

Waltner moved to adjourn at 10:10 p.m. Olson seconded the motion. All votes aye.


Lisa Edelman, Finance Officer

Sam Sorensen, Mayor


Freeman City Council Regular Session - Monday, September 7, 2015

Freeman City Council Regular Session

Monday, September 7, 2015

The Council of the City of Freeman met in regular session on Monday, September 7, 2015 at 7:30 p.m. at the Freeman City Hall. Mayor Sam Sorensen presided and the following members were present: Kevin Auch, Russ Becker, Gary Block, Randy Broders, Eva Olson and Donna Waltner. Also attending were City Administrator Carroll Vizecky, Finance Officer Lisa Edelman and Tim Waltner from the Freeman Courier. Guests in attendance included the following: Steve Waltner and Josh Andersen.

Minutes of the August 3 Council meeting

Waltner moved to accept the August 3, 2015 regular session minutes as presented. Block seconded the motion. All votes aye.

Vouchers & Salaries

Auch moved to approve the vouchers and salaries listed below for payment. Becker seconded the motion. Roll call: all votes aye.

PAYROLL - LIBRARY.................................................................... 2,471.58

PAYROLL - RECYCLE................................................................... 1,502.01

PAYROLL - GOV’T BUILDING................................................... 204.95

PAYROLL - POLICE DEPT............................................................ 3,823.75

PAYROLL - ADMINISTRATOR.................................................... 1,971.93

PAYROLL - ECON DEVELOPMENT........................................... 657.31

PAYROLL - FINANCE.................................................................... 1,281.70

PAYROLL - WATER....................................................................... 3,512.98

PAYROLL - SEWER........................................................................ 3,424.63

PAYROLL - REFUSE....................................................................... 1,762.41

PAYROLL - STREET....................................................................... 442.57

PAYROLL - PARK/POOL............................................................... 7,283.74

PAYROLL - COMMUNITY CENTER........................................... 201.90

PAYROLL - AMBULANCE............................................................ 673.05

MERCHANTS STATE BANK, 941 deposit.................................... 7,855.27

SD RETIREMENT............................................................................ 3,631.78

SUPPLEMENTAL RETIREMENT.................................................. 350.00

WELLMARK, health insurance....................................................... 8,065.26

A & B BUSINESS, library supplies.................................................. 338.17

AB CONTRACTING, lagoon project............................................. 166,119.25

AB CONTRACTING, repair............................................................ 6,459.20

ACH FEES, payroll & utilities........................................................... 30.00

AFLAC, employee insurance........................................................... 669.52

AMAZON, library books & vidoes.................................................. 1,891.98

APPEARA, rugs .............................................................................. 85.75

BARNES & NOBLE, library books.................................................. 126.94

BIERSCHBACH EQUIP, supplies.................................................... 746.00

B-Y WATER, water purchase......................................................... 5,677.10

B-Y WATER INTEREST................................................................. 3,168.00

CARROLL VIZECKY, mileage....................................................... 82.00

CENTER FOR EDUCATION, subscription..................................... 159.00

CHARLES LARSEN TRUCKING................................................... 2,140.00

CITY OF FREEMAN, utilities.......................................................... 39.00

CNA SURETY, admin bond............................................................. 525.00

CODY FRANSEN, meals................................................................. 96.20

COUNTRY PRIDE COOP, gas & diesel.......................................... 591.23

FENSEL’S ELECTRIC, supplies...................................................... 884.24

FINK LAW, attorney fees................................................................ 997.59

FIRST, ambulance supplies............................................................... 287.95

FRED HAAR, repari......................................................................... 4.07

FREEMAN BASEBALL, ins & donation......................................... 4,337.57

FREEMAN INTERNATIONAL, repair.......................................... 104.50

FREEMAN LUMBERYARD, supplies............................................ 1,159.20

FREEMAN HOSPITAL, amb salary................................................ 215.42

GOLDEN WEST, telephone service............................................... 847.45

HD SUPPLY, supplies....................................................................... 921.34

H & H CONTRACTING, water tower repair................................. 17,824.50

HUTCHINSON COUNTY, permit.................................................. 150.00

HUTCHINSON COUNTY, street work.......................................... 19,524.88

JAMBOREE, supplies....................................................................... 15.87

JOHNSON BROS/SHOPPING CTR, off sale.................................. 1,402.86

KNODEL CONTRACTORS, topsoil................................................ 100.00

LAWNS UNLIMITED, supplies...................................................... 237.50

MAKENZIE KLIPFEL, water deposit refund................................. 100.00

MANNES FLORAL, flowers........................................................... 40.00

MATHESON, ambulance supplies................................................... 58.40

METTLER FERTILIZER, SPRAY................................................... 379.99

MARC, supplies................................................................................. 311.47

MIDWEST RADAR, radar testing................................................... 120.00

MITCHELL LANDFILL, garbage fees.......................................... 2,907.84

MR G’S, repair.................................................................................. 35.00

NATIONAL ARBOR DAY, dues.................................................... 15.00

NICOLE SAARIE, lifeguard reimbursement.................................. 62.50

NORM’S, supplies............................................................................. 73.99

NORTHWESTERN ELEC, electric & gas...................................... 6,685.84

PITNEY BOWES, postage............................................................... 505.00

PLUNKETT’S, pest control.............................................................. 56.00

R & S SANITATION, roll off fees.................................................. 779.13

REPUBLIC/PRAIRIE HOUSE, off sale........................................... 468.91

REPUBLIC/SHOPPING CTR, off sale............................................. 652.74

RURAL MFG, repair........................................................................ 827.80

SANITATION PRODUCTS, garbage cans..................................... 1,638.00

SECOND CENTURY, publishing..................................................... 643.87

SEH, INC, wastewater proj engineering.......................................... 9,472.21

SD DEPT OF HEALTH, pool testing............................................... 120.00

SD DEPT OF REVENUE, pool sales tax......................................... 68.53

SD DEPT OF REVENUE, refuse sales tax...................................... 687.72

SOUTHEASTERN ELECTRIC, lagoon elec................................... 1,416.88

SPENCER QUARRIES, rock chips.................................................. 4,010.00

STERN OIL COMPANY, fuel & supp............................................. 824.14

STEVE HEEG, water deposit refund............................................... 100.00

USTI, supplies................................................................................... 246.00

VERIZON WIRELESS, cell phones................................................ 205.48

WEIDENBACH CONST, concrete................................................. 349.75

WESTERN OFFICE, supplies.......................................................... 51.48

VOUCHERS................................................................................... 291,775.26

SALARIES........................................................................................ 29,214.51

TOTAL VOUCHERS & SALARIES........................................... 320,989.77

Financial Report

Olson moved to approve the financial report. Auch seconded the motion. Roll call: all votes aye.

Fire Department Equipment

Josh Andersen presented a cost estimate for new fire equipment in the amount of $73,673.60. He is recommending that the new equipment be purchased and a loan from the ambulance fund to the fire department be used to pay for the equipment. Broders moved to advertise for bids for the purchase of the recommended fire equipment. Block seconded the motion. Roll call: all votes aye.

Capital Improvement Plan

Administrator Vizecky presented a capital improvement plan for 2016-2019. He informed the Council that the plan is a work in progress and subject to change.

Police Department Office Space

Police Chief Cummings presented a drawing to build offices, an evidence room and a storage room in the old fire hall and requested that the Council budget an additional $70,000.00 in the 2016 police budget for this project. The Council questioned if this was the best location for new offices and requested information on moving the police department to a different building. No action was taken on the budget request.

Ordinance 2015-16

Waltner moved to give second reading and adopt the budget ordinance 2015-16 for 2016. Broders seconded the motion. Roll call: all votes aye.

Ordinance 2015-16

Second Reading of Budget Ordinance

Fiscal Year 2016

An ordinance making appropriations for the Fiscal year beginning January 1, 2016 and ending December 31, 2016 and levying the property tax for the year 2016.

Be it ordained by the City Council of the City of Freeman, South Dakota,

That the following sums of money, or as much, therefore as may be authorized by law, as may be needed or deemed necessary to defray all expenses and liabilities for the City, be and the same as is hereby appropriated for the corporate purpose and objects of said City hereafter specified for the fiscal year commencing on the 1st day of January, 2016 and ending on the 31st day of December 2016.

Be it further ordained by the City Council of the City of Freeman, South Dakota

That a summary by funds of the appropriate amounts be attached to said ordinance FY2016 and that said summary be made a part of said ordinance.

And that there is hereby levied upon all taxable property within the City of Freeman for the purpose of Providing funds to meet the expenses and liabilities of said City, herein set forth for the fiscal year 2016 a tax sufficient to raise the following amounts, which as received by the City Finance Officer, shall be credited to the following funds to-wit:

For General Fund......................................... $451,034.00

Total Tax Levy........................................... $451,034.00

And the City Finance Officer is hereby authorized and directed to certify said tax levy to the County Auditor of Hutchinson County, State of South Dakota, to the end that the same may be spread and assessed as provided by law.

Resolution of Approval

The Council reviewed a plat request presented by Don Cooper. Waltner moved to approve the following resolution of approval for plat of Cooper’s Addition as presented. Broders seconded the motion. Roll call: all votes aye.

RESOLUTION OF APPROVAL

WHEREAS, it appears that the owner thereof has caused a plat to be made of the following described real property:

Plat of Lot 1, Lot 2, Lot 3 and Lot 4 of Cooper’s Addition to the City of Freeman Hutchinson County, South Dakota

and has submitted such plat to the City Council of the City of Freeman, South Dakota for approval.

WHEREAS, such plat has been submitted to the Planning Commission of the City of Freeman, South Dakota for a report and recommendation thereon to the City Council as required by law; now

THEREFORE be it resolved that such plat has been executed according to law and the same is hereby approved. The City Finance Officer is hereby authorized and directed to endorse on such plat a copy of this resolution and certify the same.

Dated this 7th day of September, 2015.

Sam Sorensen, Mayor

Lisa Edelman, Finance Officer

Wastewater Project

Administrator Vizecky presented 2 change orders for the wastewater project. Change order #1 is to change the size of motor starters and disconnects to match the motor size. Broders moved to accept change order #1. Becker seconded the motion. Roll call: all votes aye.

Change Order #1

OWNER — City of Freeman, SD

CONTRACTOR — AB Contracting LLC

ENGINEER — SEH, Inc.

PROJECT — Wastewater Treatment Facility Improvements

The Contract is modified as follows upon execution of this Change Order:

Description: Change size of 3 motor starters and 3 disconnects to match 20-hp motor size for raw influent pumps. Upgrade associated conductors from AWG 12 to AWG 10.

CHANGE IN CHANGE IN

CONTRACT PRICE CONTRACT TIME

Original Contract Price Original Contract Times

$994,659.00 Substantial Completion Oct. 31, 2015

Ready for Final Payment Nov. 30, 2015

Change from Change from previous

previous Change Orders Change Orders

$0 0 days

Contract Price Contract Times

prior to Change Order prior to Change Order

$994,659.00 Substantial Completion Oct. 31, 2015

Ready for Final Payment Nov. 30, 2015

Increase of this Change of this

Change Order Change Order

$2,660.00 0 days

Contract Price Incorporating Contract Times with

this Change Order approved Change Orders

$997,319.00 Substantial Completion Oct. 31, 2015

Ready for Final Payment Nov. 30, 2015

Change Order #2

Change order #2 is to remove additional sludge from the Aerated Pond. Broders moved to accept change order #2. Auch seconded the motion. Roll call: all votes aye.

OWNER — City of Freeman, SD

CONTRACTOR — AB Contracting LLC

ENGINEER — SEH, Inc.

PROJECT — Wastewater Treatment Facility Improvements

The Contract is modified as follows upon execution of this Change Order:

Description: Equipment time and labor to remove additional sludge from Aerated Pond. Contractor budgeted $20,000 for sludge removal but there was much more sludge than report from AET indicated. Additional costs were incurred due to this change in conditions.

CHANGE IN CHANGE IN

CONTRACT PRICE CONTRACT TIME

Original Contract Price Original Contract Times

$994,659.00 Substantial Completion Oct. 31, 2015

Ready for Final Payment Nov. 30, 2015

Change from Change from previous

previous Change Orders Change Orders

$2,660.00 0 days

Contract Price Contract Times

prior to Change Order prior to Change Order

$997,319.00 Substantial Completion Oct. 31, 2015

Ready for Final Payment Nov. 30, 2015

Increase of this Change of this

Change Order Change Order

$20,416.00 0 days

Contract Price Incorporating Contract Times with

this Change Order approved Change Orders

$1,017,735.00 Substantial Completion Oct. 31, 2015

Ready for Final Payment Nov. 30, 2015

Liquor Lease Agreement

An updated lease agreement was presented to the Council for City owned liquor establishment. Olson moved to approve the updated lease agreement. Waltner seconded the motion. Roll call: all votes aye.

Resolution to extend liquor agreement

The Council reviewed a document to extend the operating agreement with Ron Baker until December 1, 2015. Waltner moved to approve the following resolution to extend the liquor agreement as presented. Auch seconded the motion. Roll call: all votes aye.

Resolution to extend liquor agreement

WHEREAS the City of Freeman, South Dakota, a Municipal Corporation, hereinafter referred to as “City” and Ron Baker, individual of 4403 Valhalla Blvd Apt 5, Sioux Falls, SD dba “Bake’s” entered into an Operating Agreement on September 9, 2005, related to the operation of an On/Off-Sale liquor establishment located at 115 E 3rd St in Freeman, SD 57029; and

WHEREAS, on July 9, 2010, the terms and conditions of the original Operating Agreement were extended for (5) years, with the parties agreeing to be bound by all responsibilities set forth in the September 9, 2005 Agreement; and

WHEREAS, the “City” and “Bake’s” seek to further extend the terms and conditions of the original lease but only for an additional period of time which will expire at 11:59 p.m. on December 1, 2015.

NOW THEREFORE, the parties have executed this Agreement in multiple copies on the date as indicated below.

Dated this 7th day of September, 2015.

Sam Sorensen, Mayor

ATTEST:

Lisa Edelman, Finance Officer

Ron Baker, Operator

Planning Commission Appointment

Auch moved to appoint Steve Waltner to the Planning Commission. Broders seconded the motion. Roll call: all votes aye.

Library Roof Repair

The Council reviewed an estimate from Architectural Roofing to repair the membrane on the roof of the library. Becker moved to approve the repair to the library roof. Olson seconded the motion. Roll call: all votes aye.

Water Tower Repair

The Council discussed the invoice received for the water tower repair. The motion at the last meeting was to approve repairs to the water tower not to exceed $9,850.00. The invoice received was in the amount of $17,824.50. The Council asked for clarification on what the additional expense included. Auch moved to amend the motion to approve the vouchers and salaries to eliminate the voucher for H & H Contracting in the amount of $17,824.50 and approve the remaining vouchers and salaries as presented. Block seconded the motion. Roll call: all votes aye.

Gravel Purchase

Administrator Vizecky informed the Council that the wastewater project did not include surface restoration after the project was complete. He asked the Council to approve the purchase of 8 loads of gravel to be used for this surface restoration. Auch moved to purchase 8 loads of gravel to be loaded on City trucks at a price of $9.50 per ton. Becker seconded the motion. Roll call: all votes aye.

Additional Asphalt work

Quotes were presented to the Council to asphalt 3 additional blocks this fall. Auch moved to hire Commercial Asphalt to pave 2nd Street from Cherry Street to Walnut Street and Cherry Street from 4th Street to 5th Street not to exceed $27,360.00. Broders seconded the motion. Roll call: all votes aye.

Ordinance 2015-17

The Council gave 1st reading to Ordinance 2015-17, an ordinance to increase the landfill department budget in the amount of $50,000.00 for the purchase of land to be funded by cash reserves.

Ordinance 2015-18

The Council gave 1st reading to Ordinance 2015-18 to increase the Community Center remodel budget in the amount of $13,000.00 for repairs and updates to be funded by donations.

Council Meetings

The Council discussed changing from having 1 Council meeting per month to 2 meetings per month. The consensus was to continue with 1 meeting per month and call a special meeting as needed.

Next Meeting

Olson moved to have the next regular session meeting on Tuesday, October 6, 2015 at 7:30 p.m. Broders seconded the motion. Roll call: all votes aye.

Executive Session

Auch moved to go into executive session at 10:40 p.m. pursuant to SDCL 1-25-2(1) regarding personnel. Becker seconded the motion. All votes aye. Auch moved out of executive session at 11:23 p.m.

Broders moved to accept the resignation of Cody Fransen effective September 18, 2015 and to advertise for the position of wastewater operator to remain open until filled. Becker seconded the motion. Roll call: all votes aye.

The Council thanked Cody for his service with the City of Freeman.

Adjournment

Becker moved to adjourn at 11:26 p.m. Block seconded the motion. All votes aye.

Lisa Edelman, Finance Officer

Sam Sorensen, Mayor

Freeman City Council Regular Session - Monday, August 3, 2015

Monday, August 3, 2015

The Council of the City of Freeman met in regular session on Monday, August 3, 2015 at 7:30 p.m. at the Freeman City Hall. Mayor Sam Sorensen presided and the following members were present: Russ Becker, Gary Block, Randy Broders, Eva Olson and Donna Waltner. Also attending were City Administrator Carroll Vizecky, Finance Officer Lisa Edelman and Tim Waltner from the Freeman Courier. Guests in attendance included the following: Eric Punty, Dan Waldhauser, Garry Johnson and Barb Johnson.

Minutes of the July 6 Council meeting

Waltner moved to accept the July 6, 2015 regular session minutes as presented. Becker seconded the motion. All votes aye.

Vouchers & Salaries

Becker moved to approve the vouchers and salaries listed below for payment. Olson seconded the motion. Roll call: all votes aye.

PAYROLL - LIBRARY.................................................................... 2,671.15

PAYROLL - RECYCLE................................................................... 1,618.65

PAYROLL - GOV’T BUILDING................................................... 209.26

PAYROLL - POLICE DEPT............................................................ 3,751.90

PAYROLL - ADMINISTRATOR.................................................... 1,971.93

PAYROLL - ECON DEVELOPMENT........................................... 657.31

PAYROLL - FINANCE.................................................................... 1,229.00

PAYROLL - WATER....................................................................... 3,461.17

PAYROLL - SEWER........................................................................ 3,096.79

PAYROLL - REFUSE....................................................................... 1,735.49

PAYROLL - STREET....................................................................... 440.20

PAYROLL - PARK/POOL............................................................... 7,066.78

PAYROLL - COMMUNITY CENTER........................................... 201.34

PAYROLL - COUNCIL................................................................... 4,035.69

PAYROLL - AMBULANCE............................................................ 678.77

MERCHANTS STATE BANK, 941 deposit.................................... 8,258.40

SD RETIREMENT............................................................................ 3,523.78

SUPPLEMENTAL RETIREMENT.................................................. 350.00

WELLMARK, health insurance....................................................... 8,065.26

AB CONTRACTING, lagoon project............................................. 218,368.33

ACH FEES, payroll & utilities........................................................... 30.00

AFLAC, employee insurance........................................................... 669.52

AMBULANCE CAR WASH............................................................ 50.00

APPEARA, rugs ............................................................................... 85.75

ARENS ENGINEERING................................................................. 280.00

BROSZ ENGINEERING, landfill project........................................ 5,335.00

B-Y WATER, water purchase......................................................... 6,149.00

B-Y WATER INTEREST................................................................. 3,168.00

CARROLL VIZECKY, mileage....................................................... 174.72

CITY OF FREEMAN, utilities.......................................................... 29.00

CITY OF SIOUX FALLS, water testing.......................................... 87.00

CLIA LAB, ambulance license........................................................ 150.00

COLE PAPERS, supplies................................................................... 894.96

COMMERCIAL ASPHALT, patch mix........................................... 1,207.36

COUNTRY PRIDE COOP, gas & diesel.......................................... 1,721.59

DOUBLE H PAVING...................................................................... 49,024.44

EMERGENCY MED PROD, supplies.............................................. 140.60

FENSEL’S ELECTRIC, supplies...................................................... 173.40

FENSEL’S GREENHOUSE, flowers & pots................................... 24.99

FINK LAW, attorney fees................................................................ 281.78

FIRST, ambulance supplies............................................................... 289.37

FREEMAN INTERNATIONAL, repair.......................................... 77.50

FREEMAN LUMBERYARD, supplies............................................ 18.95

FREEMAN HOSPITAL, amb salary................................................ 177.56

GREG & KATHY KLEINSASSER, land purch.............................. 45,005.18

GOLDEN WEST, telephone service............................................... 878.53

GUARANTEE ROOFING, repair................................................... 468.03

HAWKINS, pool supplies................................................................. 1,404.92

HD SUPPLY, supplies....................................................................... 10.37

INSURANCE SERVICES................................................................. 4,116.00

JAMBOREE, supplies....................................................................... 40.10

JOHNSON BROS/SHOPPING CTR, off sale.................................. 961.43

KNODEL CONTRACTORS, trucking............................................. 2,265.65

METTLER FERTILIZER, spray...................................................... 37.29

MICHAEL TODD CO, supplies....................................................... 944.30

MITCHELL LANDFILL, garbage fees.......................................... 3,100.89

MR G’S, repair.................................................................................. 22.00

NORM’S, supplies............................................................................. 71.31

NORTHWESTERN ELEC, electric & gas...................................... 5,937.71

PITNEY BOWES, postage............................................................... 505.00

PLUNKETT’S, pest control.............................................................. 56.00

PRINTED IMPRESSIONS, supplies................................................. 43.60

REPUBLIC/SHOPPING CTR, off sale............................................. 808.26

RURAL MFG, repair........................................................................ 233.40

SAARIE AUTO BODY, supplies..................................................... 1,011.60

SECOND CENTURY, publishing..................................................... 992.71

SEH, INC, wastewater proj engineering.......................................... 4,150.41

SF TWO WAY, radios & repair....................................................... 3,812.42

SD DEPT OF HEALTH, pool testing............................................... 120.00

SD DEPT OF REVENUE, pool sales tax......................................... 91.10

SD DEPT OF REVENUE, refuse sales tax...................................... 665.70

SD LIBRARY ASSN, dues............................................................... 85.00

SD ONE CALL, water locates......................................................... 292.95

SOUTHEASTERN ELECTRIC, lagoon elec................................... 674.72

SPECIALTY AUTO, repair............................................................. 227.70

STERN OIL COMPANY, fuel & supp............................................. 1,363.98

THOMSON WEST, subscription...................................................... 188.50

VAN DIEST, supplies....................................................................... 2,060.40

VERIZON WIRELESS, cell phones................................................ 208.54

WAYLOR ENTERPRISES, sewer repair........................................ 3,074.88

WESTERN OFFICE, supplies........................................................... 49.99

VOUCHERS.................................................................................... 394,786.83

SALARIES......................................................................................... 32,825.43

TOTAL VOUCHERS & SALARIES............................................ 427,612.26

Financial Report

Block moved to approve the financial report. Waltner seconded the motion. Roll call: all votes aye.

Special Event Malt Beverage License

The Council considered the application for a one day malt beverage license submitted by the following:

One day on-sale malt beverage license for Saturday, August 15, 2015

Application of: Location of: Rain Location:

Freeman Fire Department Freeman City Park Freeman Fire Hall

115 N Wipf St. 320 N Main St.

Freeman, SD Freeman, SD

57029 57029

No persons were at the meeting to show rejection of this application. Waltner moved to approve the one day malt beverage license for Saturday, August 15, 2015. Block seconded the motion. Roll call: all votes aye.

Broders entered the meeting at 7:34 p.m.

Walnut Street Drainage Project

Dan Waldhauser and Barb Johnson asked questions about how the project will proceed and location of parking during the project. It is estimated that the project will cost $8,006.70. Block moved to proceed with the drainage project along Walnut Street. Becker seconded the motion. Roll call: all votes aye.

District III Agreement

Waltner moved to approve the joint cooperative agreement with Planning & Development District III for 2016. Olson seconded the motion. Roll call: all votes aye.

Landfill Project

Administrator Vizecky updated the Council on the progress of the landfill project. District III will be working on the grant application for this fall.

Water Tower Repairs

The Council was presented with 2 estimates for the repair of the frost jacket and insulation system on the water tower. Olson moved to hire H & H Contracting, Inc. to do the repairs not to exceed $9,850.00. Waltner seconded the motion. Roll call: all votes aye.

Sewer Cleaning

Broders moved to hire Pete Howe Industrial to clean sewer lines not to exceed $26,500.00 and to repair the sewer line on North County Road. Block seconded the motion. Roll call: all votes aye.

Ordinance 2015-06

Becker moved to give second reading and adopt ordinance 2015-06, an ordinance amending definitions and fees for weeds and grass. Broders seconded the motion. Roll call: all votes aye.

Published elsewhere in this week’s addition of the Courier.

Ordinance 2015-07

Olson moved to give second reading and adopt ordinance 2015-07, an ordinance amending the penalty for transient merchants. Becker seconded the motion. Roll call: all votes aye.

Published elsewhere in this week’s addition of the Courier.

Ordinance 2015-08

Block moved to give second reading and adopt ordinance 2015-08, an ordinance allowing City owned vehicles to be exempt from parking fines. Broders seconded the motion. Roll call: all votes aye.

Published elsewhere in this week’s addition of the Courier.

Ordinance 2015-09

Waltner moved to give second reading and adopt ordinance 2015-09, an ordinance amending curfew age and time for minors. Block seconded the motion. Roll call: all votes aye.

Published elsewhere in this week’s addition of the Courier.

Ordinance 2015-10

Broders moved to give second reading and adopt ordinance 2015-10, an ordinance amending the penalty for snowmobiles within the city limits.

Published elsewhere in this week’s addition of the Courier.

Ordinance 2015-11

Becker moved to give second reading and adopt ordinance 2015-11, an ordinance amending the penalty for trucks not using the truck route. Broders seconded the motion. Roll call: all votes aye.

Published elsewhere in this week’s addition of the Courier.

Ordinance 2015-12

Waltner moved to give second reading and adopt ordinance 2015-12, an ordinance amending the timeline and penalty for tree trimming. Block seconded the motion. Roll call: all votes aye.

Published elsewhere in this week’s addition of the Courier.

Ordinance 2015-13

Block moved to give second reading and adopt ordinance 2015-13, an ordinance amending the general penalty to coincide with South Dakota codified law. Becker seconded the motion. Roll call: all votes aye.

Published elsewhere in this week’s addition of the Courier.

Ordinance 2015-14

Becker moved to give second reading and adopt ordinance 2015-14, an ordinance adding fines to the bond schedule. Olson seconded the motion. Roll call: all votes aye.

Published elsewhere in this week’s addition of the Courier.

Ordinance 2015-15

Waltner moved to give second reading and adopt ordinance 2015-15, an ordinance updating the types and setbacks for fences.

Published elsewhere in this week’s addition of the Courier.

Ordinance 2015-16

The Council gave first reading to ordinance 2015-16 making appropriations and levying the property tax for the year 2016.

Next Meeting

The next regular meeting will be Monday, September 7, 2015 at 7:30 p.m.

Executive Session

Broders moved to go into executive session at 9:36 p.m. pursuant to SDCL 1-25-2(3) regarding pending litigation. Waltner seconded the motion. All votes aye. Waltner declared out of executive session at 10:07 p.m. No action taken.

Adjournment

Becker moved to adjourn at 10:09 p.m. Broders seconded the motion. All votes aye.

Lisa Edelman, Finance Officer

Sam Sorensen, Mayor


Freeman City Council Regular Session - Monday, July 6, 2015

Monday, July 6, 2015

The Council of the City of Freeman met in regular session on Monday, July 6, 2015 at 7:30 p.m. at the Freeman City Hall. Mayor Sam Sorensen presided and the following members were present: Kevin Auch, Russ Becker, Gary Block, Randy Broders, Eva Olson and Donna Waltner. Also attending were City Administrator Carroll Vizecky, Finance Officer Lisa Edelman and Tim Waltner from the Freeman Courier.  Guests in attendance included the following: Tim Wiese and Rebecca Wiese.

Minutes of the June 8 Council meeting

Broders moved to accept the June 8, 2015 special session minutes as presented. Auch seconded the motion. All votes aye.

Vouchers & Salaries

Auch moved to approve the vouchers and salaries listed below for payment. Block seconded the motion. Roll call: all votes aye.

PAYROLL - LIBRARY   2,542.71 

PAYROLL - RECYCLE   1,859.97 

PAYROLL - GOV’T BUILDING       251.44 

PAYROLL - POLICE DEPT   4,159.00 

PAYROLL - ADMINISTRATOR   1,971.93 

PAYROLL - ECON DEVELOPMENT       657.31 

PAYROLL - FINANCE   1,228.65 

PAYROLL - WATER   3,275.86 

PAYROLL - SEWER   3,062.34 

PAYROLL - REFUSE   1,786.64 

PAYROLL - STREET       457.53 

PAYROLL - PARK/POOL   6,006.64 

PAYROLL - COMMUNITY CENTER         47.23 

PAYROLL - AMBULANCE       788.51 

MERCHANTS STATE BANK, 941 deposit   7,445.09 

SD RETIREMENT   3,578.10 

SUPPLEMENTAL RETIREMENT       350.00 

WELLMARK, health insurance   8,065.26 

A & B BUSINESS, copier maintenance       738.71 

AB CONTRACTING, lagoon project 53,830.02 

ACH FEES, payroll & utilities         30.00 

AFLAC, employee insurance       669.52 

AMAZON, library books & videos       355.29 

APPEARA, rugs       128.72 

AVERA HOSPITAL, pre-employ screen       274.90 

BARNES & NOBLE, books       140.57 

B-Y WATER, water purchase   5,031.40 

B-Y WATER INTEREST   3,168.00 

CARROLL VIZECKY, mileage & copier       211.13 

CITY OF FREEMAN, utilities         29.00 

COUNTRY PRIDE COOP, gas & diesel       525.85 

FENSEL’S ELECTRIC, supplies       374.34 

FENSEL’S GREENHOUSE, flowers & pots       580.88 

FINK LAW, attorney fees       393.75 

FIRST NATIONAL BANK, 6th St loan pmt 13,638.81 

FIRST NATIONAL BANK, sewer loan pmt   8,499.81 

FRED HAAR, supplies         76.68 

FREEMAN ACADEMY, arboretum rent         50.00 

FREEMAN INTERNATIONAL, supplies       114.50 

FREEMAN LUMBERYARD, supplies       652.41 

FREEMAN HOSPITAL, amb salary       221.96 

FREEMAN SHOPPING CENTER, supplies         22.39 

GOLDEN WEST, telephone service       956.17 

GOVERNOR’S INN, lodging       504.00 

HAWKINS, pool supplies   3,109.27 

HD SUPPLY, supplies       662.49 

HERITAGE PHARMACY, amb supplies       982.29 

HUTCHINSON CONSERVATION, trees       325.00 

JAMBOREE, supplies         27.63 

JOHNSON BROS/SHOPPING CTR, off sale       405.10 

JORDAN HAAR, mileage & meals       240.29 

JOSH ANDERSEN, meals         76.03 

LAWNS UNLIMITED, spraying       158.48 

LEANN KAUFMAN, meals       132.00 

LIONS CLUB, Tree City speaker       100.00 

LISA EDELMAN, mileage       179.44 

METTLER FERTILIZER, lagoon spraying       339.34 

MICHAEL FREDERICK, book         21.00 

MITCHELL LANDFILL, garbage fees   3,053.70 

MR G’S, repair       597.00 

NORM’S, supplies       130.75 

NORTHWESTERN ELEC, electric & gas   4,548.01 

PAUL RIGO, meals         77.14 

PETERBILT, towing   1,005.60 

PITNEY BOWES, postage       405.00 

PITNEY BOWES, meter rental       148.50 

PLUNKETT’S, pest control         56.00 

PRINTED IMPRESSIONS, supplies         40.00 

RAMKOTA, lodging       287.97 

REPUBLIC/SHOPPING CTR, off sale       737.74 

RURAL MFG, repair         89.42 

SCHOENFISH & CO, audit   7,200.00 

SECOND CENTURY, publishing       595.60 

SEH, INC, wastewater proj engineering   5,987.51 

SD DEPT OF HEALTH, sewer testing       206.00 

SD DEPT OF REVENUE, pool sales tax       294.58 

SD DEPT OF REVENUE, refuse sales tax       663.88 

SOUTHEASTERN ELECTRIC, lagoon elec   1,949.28 

STERN OIL COMPANY, fuel & supp   1,314.40 

TASER INTERNATIONAL, supplies         41.95 

TESSIER’S, repair       159.10 

TRUE NORTH STEEL, culverts       164.52 

VERIZON WIRELESS, cell phones       208.54 

WESTERN OFFICE, supplies       100.31 

VOUCHERS 147,478.12 

SALARIES 28,095.76

TOTAL VOUCHERS & SALARIES 175,573.88   

Financial Report

Becker moved to approve the financial report. Broders seconded the motion. Roll call: all votes aye.

Resolution of Vacation

Broders moved to adopt the following resolution contingent upon receiving a signed utility easement from Vermeer Freeman Manufacturing, Inc. Olson seconded the motion. Roll call aye votes: Auch, Becker, Block, Broders, Olson and Waltner. No votes: None.

RESOLUTION OF VACATION ON PETITION

FOR VACATION OF STREET OR ALLEY

WHEREAS, a Petition for the vacation of street or alley has been filed requesting the vacation of the following street or alley in the City of Freeman, County of Hutchinson, State of South Dakota:

Street located in Tracts 1, 2, 3, 4, 5, 12 and 13 of Gross Addition in the NW ¼ of Section 36, Township 99 North, Range 56 West 5th P.M., to the City of Freeman, Hutchinson County, South Dakota.

WHEREAS the Petition was duly signed by all owners of the real property abutting the street, or written consent has been obtained from all adjoining owners, the same being:

Vermeer Freeman Manufacturing, Inc. owner of Tracts 1, 2, 3 and 13 of Gross Addition in the NW ¼ of Section 36, Township 99 North, Range 56 West 5th P.M., to the City of Freeman, Hutchinson County, South Dakota; and

Vermeer Freeman Manufacturing, Inc. owner of Tracts 4, 5 and 12 of Gross Addition in the NW ¼ of Section 36, Township 99 North, Range 56 West 5th P.M., to the City of Freeman, Hutchinson County, South Dakota.

WHEREAS by motion of the City Council of the City of Freeman on the 1st day of June 2015, said Petition was set for hearing on the 6th day of July 2015, at 7:30 o’clock P.M. in the council room of the City Hall in the City of Freeman, Hutchinson County, South Dakota; and

WHEREAS a Notice of Hearing on Petition to Vacate was published in the Freeman Courier on the 18th day of June 2015, and again on the 25th day of June 2015, as shown by the Affidavit of Publication by Tim Waltner, publisher of the Freeman Courier and duly filed in the office of the Municipal Finance Officer of the City of Freeman; and

WHEREAS at a hearing held on said Petition on the 6th day of July 2015, at 7:30 o’clock P.M. in the council room in the City of Freeman, Hutchinson County, South Dakota, it was there presented that the street or alley above platted and for good cause appearing the same should be vacated;

NOW THEREFORE,

BE IT RESOLVED that the Petition for the vacation of the following street or alley in the City of Freeman, County of Hutchinson, State of South Dakota does not include ANY/ALL utilities that are in the current street or alley.

BE IT RESOLVED that the Petition for the vacation of the following street or alley in the City of Freeman, County of Hutchinson, State of South Dakota, is hereby granted, to wit:

Street located in Tracts 1, 2, 3, 4, 5, 12 and 13 of Gross Addition in the NW ¼ of Section 36, Township 99 North, Range 56 West 5th P.M., to the City of Freeman, Hutchinson County, South Dakota,

And the same is hereby declared vacated.

Dated this 6th day of July 2015.


CITY OF FREEMAN

By: Sam Sorensen, Mayor


(SEAL)


ATTEST:


Lisa Edelman, Municipal Finance Officer


Board of Adjustment

Auch moved that the Freeman City Council go into Board of Adjustment at 7:38 p.m. Broders seconded the motion. All votes aye.  The Council was declared in session as Board of Adjustments.

Conditional Use Permit – 1001 E 6th St

The Board of Adjustment reviewed the application of a conditional use permit filed by Rebecca Wiese/Tri-State Welding and Metal Fab, LLC for an apartment above the office/retail space that is to be built.

In order for a conditional use permit to be approved the board shall base its finding on evidence presented in the application, comments received from adjacent property owners and to make an affirmative decision, it must determine that the proposed conditional use will meet the following standards:

a) It will in no way endanger public health, safety, comfort, and general welfare.

b) It will not be injurious to the enjoyment of other property in the immediate vicinity;

c) The establishment of the conditional use will not impede the orderly development and improvement of other nearby property for the uses permitted in the district.

d) Adequate utilities, access roads, drainage, and other necessary site improvements have been or are being provided;

e) Adequate measures have been or will be taken to provide ingress and egress so designed as to minimize traffic congestion and traffic hazards on public streets; and

f) It will conform to the applicable regulations of the district in which it is to be located.

Upon finding that the above standards have been met, Auch moved for the Board of Adjustments to approve the conditional use permit for an apartment above the office/retail space that is to be built. Broders seconded the motion. Roll call aye votes:  Auch, Becker, Block, Broders, Olson, Waltner and Sorensen. No votes: none. Motion carried 7-0.

Auch declared the Board of Adjustment adjourned at 7:52 p.m.

Sewer Surcharge

Administrator Vizecky asked for clarification from the Council on who would be charged the sewer surcharge. Auch moved to charge active sewer users only for the sewer surcharge. Broders seconded the motion. Roll call: all votes aye.

Insurance

Todd Graber updated the Council on insurance for the fire and ambulance departments. The Council asked for clarification on the insurance for the fire vehicles before making any adjustments.

Recycle Trailers

Administrator Vizecky presented 2 prices for recycle trailers as requested. Auch moved to purchase 2 trailers from Yankton Trailers LLC for $2,410.00 each. Olson seconded the motion. Roll call: all votes aye.

New Planters

It was asked if the City should continue to purchase planters if more are needed. The City has purchased the planter and the business that requests the planter is responsible for the cost of the flowers. Auch moved to continue to purchase planters as business request them.  Block seconded the motion.  Roll call: all votes aye.

Sander Truck

Cost estimates were presented for a new spreader chain for the sander truck. Broders moved to purchase a spreader chain from Michael Todd & Co for $780.30. Olson seconded the motion. Roll call: all votes aye.

Chip Sealing Streets

Auch moved to hire Knodel Contractors LLC to haul rock from Spencer Quarry at a rate of $5.65 per ton and purchase rock from Spencer Quarry at a rate of $10.00 per ton for approximately 400 ton of rock. Becker seconded the motion. Roll call: all votes aye.

Waltner moved to purchase a semi load of oil from Jebro to chip seal the streets per the presented map. Becker seconded the motion.  Roll call: all votes aye.

Ordinance 2015-06

The Council gave 1st reading to Ordinance 2015-06, an ordinance amending definitions and fees for weeds and grass.

Ordinance 2015-07

The Council gave 1st reading to Ordinance 2015-07, an ordinance amending the penalty for transient merchants.

Ordinance 2015-08

The Council gave 1st reading to Ordinance 2015-08, an ordinance allowing City owned vehicles to be exempt from parking fines.

Ordinance 2015-09

The Council gave 1st reading to Ordinance 2015-09, an ordinance amending curfew age and time for minors.

Ordinance 2015-10

The Council gave 1st reading to Ordinance 2015-10, an ordinance amending the penalty for snowmobiles within the city limits.

Ordinance 2015-11

The Council gave 1st reading to Ordinance 2015-11, an ordinance amending the penalty for trucks not using the truck route.

Ordinance 2015-12

The Council gave 1st reading to Ordinance 2015-12, an ordinance amending the timeline and penalty for tree trimming.

Ordinance 2015-13

The Council gave 1st reading to Ordinance 2015-13, an ordinance amending the general penalty to coincide with South Dakota codified law.

Ordinance 2015-14

The Council gave 1st reading to Ordinance 2015-14, an ordinance adding fines to the bond schedule.

Ordinance 2015-15

The Council gave 1st reading to Ordinance 2015-15, an ordinance updating the types and setbacks for fences.

Police Report

Chief Cummings requested a fee for fingerprinting be implemented. Olson moved to charge a $10.00 fee for fingerprinting. Block seconded the motion. Roll call: all votes aye.

Administrator’s Report

Administrator Vizecky presented a letter from Vermeer Freeman Manufacturing, Inc. indicating their intent to remove one of the access points into their property and to allow the City of Freeman to use this access point at another location in the future.

Next Meeting

The next regular meeting will be Monday, August 3, 2015 at 7:30 p.m.

Adjournment

Waltner moved to adjourn at 10:21 p.m. Block seconded the motion. All votes aye.


Lisa Edelman, Finance Officer

Sam Sorensen, Mayor


Freeman City Council Special Session - Monday, June 8, 2015

Monday, June 8, 2015

The Council of the City of Freeman met in special session on Monday, June 8, 2015 at 7:30 p.m. at the Freeman City Hall. Mayor Sam Sorensen presided and the following members were present: Kevin Auch, Russ Becker, Gary Block, Randy Broders, Eva Olson and Donna Waltner. Also attending were City Administrator Carroll Vizecky, Finance Officer Lisa Edelman and Tim Waltner from the Freeman Courier.

Guests in attendance included the following: Dawn Walz, Jane Kleinsasser and Dan Waldhauser.

Minutes of the June 1 Council meeting

Broders moved to accept the June 1, 2015 regular session minutes as presented. Auch seconded the motion. All votes aye.

Board of Adjustment

Auch moved that the Freeman City Council go into Board of Adjustment at 7:31 p.m. Broders seconded the motion. All votes aye. The Council was declared in session as Board of Adjustment.

Variance request – 413 S Juniper St.

The Board of Adjustment reviewed the application of a variance filed by Jane Kleinsasser for insufficient front yard setback on a porch addition to the existing home.

Dan Waldhauser (contractor) presented a drawing of the proposed porch showing the addition of 10’ would be 17’ 6” from the property line instead of 25’ per the zoning ordinance.

In order for a variance to be approved the board shall base its findings on evidence presented in the application, comments received from adjacent property owners and to make an affirmative decision, it must determine that the proposed variance will meet the following conditions:

a) Denial of the variance would result in hardship to the property owner due to physical characteristics of the site;

b) The conditions upon which an application for a variance is based are unique to the property for which the variance is sought;

c) The petition for a variance is not based exclusively upon a desire to increase the value or income potential of the property;

d) The granting of the variance will not be detrimental to the public welfare in which the property is located;

e) The proposed variance will not jeopardize the intent and general and specific purposes of the variance ordinance.

Upon finding that the above conditions have been met, Block moved for the Board of Adjustments to approve the variance on the property located at 413 S. Juniper St., City of Freeman for a front yard setback of 17’6” from the property line. Becker seconded the motion. Roll call votes aye: Auch, Becker, Block, Broders, Waltner and Sorensen. No votes: Olson. Motion carries 6-1.

Auch declared the Board of Adjustments adjourned at 7:47 p.m.

Landfill Grant Resolution

Auch moved to adopt the following resolution for the landfill expansion project. Broders seconded the motion. Roll call: all votes aye.

RESOLUTION 2015-04

AUTHORIZING SUBMISSION OF AN APPLICATION

FOR SOLID WASTE MANAGEMENT PROGRAM GRANT FUNDS

WHEREAS, The City of Freeman has identified the need to expand its restricted use site through acquisition of lands and improvements to its facilities; and

WHEREAS, the City of Freeman proposes to apply to the Department of Environment and Natural Resources (DENR) for Solid Waste Management Program (SWMP) funding to assist in the costs associated with improving its landfill efforts; and

WHEREAS, the City of Freeman is eligible for Solid Waste Management Program funding assistance for the proposed project; and

WHEREAS, with the submission of the SWMP application the City of Freeman assures and certifies that all DENR and SWMP requirements will be fulfilled; and

THEREFORE, BE IT RESOLVED, that the City of Freeman duly authorizes the submission of the SWMP application requesting financial assistance in support of the proposed composting operation improvements.

THEREFORE, BE IT RESOLVED, that Sam Sorensen, Mayor be authorized to execute the SWMP application for the City of Freeman.

Dated this 8th day of June 2015.

Adopted

Sam Sorensen, Mayor

ATTEST:

Lisa Edelman, Finance Officer

Block off 4th Street – Shine & Show

Dawn Walz requested permission to block off 4th Street from Main Street to Poplar Street on June 27 from noon until 4:00 p.m. for a Shine and Show event. Auch moved to approve the closing of 4th Street from Main Street east to the alley without further approval and allowing 4th Street to be closed to Poplar Street with approval from both banks. Olson seconded the motion. Roll call: all votes aye.

Next Meeting

The next regular meeting will be Monday, July 6, 2015 at 7:30 p.m.

Adjournment

Becker moved to adjourn at 7:56 p.m. Olson seconded the motion. All votes aye.


Lisa Edelman, Finance Officer

Sam Sorensen, Mayor


Freeman City Council Regular Session - Monday, June 1, 2015

The Council of the City of Freeman met in regular session on Monday, June 1, 2015 at 7:30 p.m. at the Freeman City Hall. Mayor Sam Sorensen presided and the following members were present:  Kevin Auch, Russ Becker, Gary Block, Randy Broders, Eva Olson and Donna Waltner. Also attending were City Administrator Carroll Vizecky, Finance Officer Lisa Edelman and Tim Waltner from the Freeman Courier. Guests in attendance included the following: Lance Edwards, Emmarie Edwards, Josh Andersen, Shane Vetch and Amy Hofer Vetch. 

Minutes of the May 4 Council meeting

Auch moved to accept the May 4, 2015 regular session minutes as presented. Broders seconded the motion.  All votes aye.

Vouchers & Salaries

Olson moved to approve the vouchers and salaries listed below for payment. Waltner seconded the motion. Roll call: all votes aye.

PAYROLL - LIBRARY   2,556.76 

PAYROLL - RECYCLE   1,335.47 

PAYROLL - GOV’T BUILDING       195.59 

PAYROLL - POLICE DEPT   4,054.07 

PAYROLL - ADMINISTRATOR   1,971.93 

PAYROLL - ECON DEVELOPMENT       657.31 

PAYROLL - FINANCE   1,245.59 

PAYROLL - WATER   3,227.01 

PAYROLL - SEWER   2,993.73 

PAYROLL - REFUSE   1,791.32 

PAYROLL - STREET       460.72 

PAYROLL - PARK/POOL       460.72 

PAYROLL - COMMUNITY CENTER       450.54 

PAYROLL - AMBULANCE       699.50 

MERCHANTS STATE BANK, 941 deposit   6,397.85 

SD RETIREMENT   3,535.26 

SUPPLEMENTAL RETIREMENT       350.00 

WELLMARK, health insurance   8,065.26 

ACH FEES, payroll & utilities         30.00 

AFLAC, employee insurance       669.52 

ALERT-ALL, fire supplies       374.00 

AMAZON, library books & videos       636.58 

AMERICAN ENGINEERING, soil boring   3,250.00 

APPEARA, rugs         85.75 

AQUATIC TECH, pool supplies       134.64 

B-Y WATER, water purchase   4,138.20 

B-Y WATER INTEREST   3,168.00 

CENTRAL FARMERS, supplies         28.00 

CITY OF FREEMAN, utilities         29.00 

CITY OF TRIPP, garbage hauling   2,107.54 

CNA SURETY, finance officer bond       525.00 

COLE PAPERS, floor scrubber   5,403.00 

COUNTRY PRIDE COOP, gas & diesel       607.64 

DEMCO, library supplies       404.85 

EMERGENCY MED PROD, supplies       204.45 

FENSEL’S ELECTRIC, supplies       608.98 

FINK LAW, attorney fees       228.84 

FINK LAW TRUST, land down payment   5,000.00 

FLOWERS & MORE, flowers         35.00 

FREEMAN LUMBERYARD, supplies       412.45 

FREEMAN HOSPITAL, amb salary       215.44 

FREEMAN SHOPPING CENTER, supplies           7.94 

GOLDEN WEST, telephone service       833.79 

HAWKINS, pool supplies   2,370.19 

HD SUPPLY, storm sewer supplies   2,699.33 

HEIMAN FIRE, equipment   1,238.80 

HERITAGE PHARMACY, amb supplies         26.18 

JAMBOREE, supplies         86.92 

JOHNSON BROS/SHOPPING CTR, off sale   1,083.80 

JUNIOR LIBRARY GUILD, books       198.00 

KNODEL FARMS, gravel       710.93 

LAWNS UNLIMITED, spraying       786.20 

LISA EDELMAN, mileage, registration       152.38 

MATHESON, amb supplies         81.47 

MITCHELL LANDFILL, garbage fees   3,052.53 

MY-LOR INC, fire supplies         43.29 

NORM’S, supplies         56.02 

NORTHWESTERN ELEC, electric & gas   4,177.98 

PITNEY BOWES, postage       405.50 

PLUNKETT’S, pest control         56.00 

PRINTED IMPRESSIONS, supplies       195.00 

PULLMAN PLUMBING, pool repair       261.67 

REPUBLIC/SHOPPING CTR, off sale   1,156.01 

RURAL MFG, supplies         21.74 

SAARIE AUTO BODY, repair       462.63 

SAYLER STUMP GRINDING       600.00 

SECOND CENTURY, publishing       555.86 

SEH, INC, wastewater proj engineering   4,294.45 

SF TWO WAY, radio repair       212.50 

SD DEPT OF ENVIRONMENT, water dues       600.00 

SD DEPT OF HEALTH, sewer testing       132.00 

SD DEPT OF REVENUE, refuse sales tax       663.48 

SD LIBRARY ASSN, conference       215.00 

SOUTHEASTERN ELECTRIC, lagoon elec   1,500.00 

STERN OIL COMPANY, fuel & supp       538.18 

TESSIER’S, comm ctr repair   2,139.28 

ULTRAMAX, police supplies       276.00 

US POST OFFICE, box rent         54.00 

VALLEY ELECTRIC, repair       850.38 

VERIZON WIRELESS, cell phones       208.54 

VON EYE, window excise tax       128.68 

WEIDENBACH CONST, concrete         78.00 

WESTERN OFFICE, supplies       274.39 

VOUCHERS 80,130.29

SALARIES 22,100.26 

TOTAL VOUCHERS & SALARIES 102,230.55   

Financial Report

Auch moved to approve the financial report. Block seconded the motion. Roll call: all votes aye.

Malt Beverage Renewals

The Council considered the applications for malt beverage renewals for 2015/2016 submitted by the following:

1. Retail on-off sale Malt Beverage for 2015/2016

Application of: Bake’s

Location of: 115 East 3rd St

Freeman, SD 57029

 

2. Package off-sale Malt Beverage & SD Farm Wine for 2015/2016

Application of:  Casey’s General Store

Location of: 1206 E 6th St

Freeman, SD 57029


3. Package off-sale Malt Beverage for 2015/2016

Application of: Freeman Shopping Center

Location of: 609 S Hwy 81

Freeman, SD 57029


4. Package off sale Malt Beverage for 2015/2016

Application of: Dollar General Store #10796

Location of: 305 N US Highway 81

Freeman, SD 57029


5. Package off sale Malt Beverage for 2015/2016

Application of: Ampride – Freeman

Location of: 601 US Hwy 81 South

Freeman, SD 57029


6. Retain on-off sale Malt Beverage for 2015/2016

Application of: Prairie House Restaurant, LLC

Location of: 121 S US Hwy 81

Freeman, SD 57029


7. Retail on-off sale Malt Beverage for 2015/2016

Application of: Blues Family Restaurant

Location of: 175 W 3rd St

Freeman, SD 57029

No one was present at the meeting to show rejection of these applications.

Broders moved to approve all 7 malt beverage license renewals as presented. Olson seconded the motion. Roll call: all votes aye.

Liquor License

The Council considered the application for a liquor license submitted by the following:

Retail on-sale Liquor license for 2015

Application of: Prairie House Restaurant

Location of: 1121 S US Hwy 81

Freeman, SD 57029

No one was present at the meeting to show rejection of this application. Olson moved to approve the liquor license for Prairie House Restaurant as presented. Becker seconded the motion. Roll call: all votes aye.

Operating Agreement

Becker moved to enter into an operating agreement with Prairie House Restaurant for the operation of an on-sale alcoholic beverage establishment. Auch seconded the motion. Roll call: all votes aye.

Triathlon

Emmarie Edwards presented a plan to host a triathlon on July 11 utilizing the City Park, Streets and Pool with parking at the Baseball field. Waltner moved to allow the use of the City pool and lifeguards for the morning event on July 11, 2015. Becker seconded the motion.  Roll call: all votes aye.

Ambulance Bids

The Council reviewed the bids for the ambulance that were opened on May 29, 2015. Josh Andersen informed the Council that only on bid was received from Allegiant Emergency Service, Inc. in the amount of $166.870.00 and requested that the Council accept that bid. Olson moved to award the bid for a new ambulance to Allegiant Emergency Service, Inc. not to exceed $166,870.00. Waltner seconded the motion.  Roll call: all votes aye.

Movie Night

Shane Vetch asked the Council for permission to block off Main Street for the Jackson Vetch Memorial fundraiser movie night August 22, 2015. Waltner moved to allow Main Street to be blocked off on Saturday, August 22, 2015. Olson seconded the motion. Roll call: all votes aye.

Vacate Street

Administrator Vizecky informed the Council that the recommended utility easement would need to be 40 feet wide because of the Northwestern Energy pole line. The Council instructed Vizecky to contact Vermeer to see if vacating the street would still be beneficial to them with a 40’ easement and if so to set the hearing for July 6, 2015.

RESOLUTION SETTING HEARING ON PETITION

FOR VACATION OF STREET OR ALLEY

Vermeer Freeman Manufacturing, Inc. having presented to the City Council and filed with the Municipal Finance Officer, a Petition requesting the City Council of the City of Freeman, South Dakota, to vacate the following described street or alley:

Street located in Tracts 1, 2, 3, 4, 5, 12 and 13 of Gross Addition in the NW ¼ of Section 36, Township 99 North, Range 56 West 5th P.M., to the City of Freeman, Hutchinson County, South Dakota.

Moved by council member Auch and seconded by council member Broders that said Petition shall be filed with the Municipal Finance Officer and that hearing on said Petition be set for Monday, the 6th day of July, 2015 at 7:30 o’clock p.m. in the council room of the City Hall in the City of Freeman, Hutchinson County, South Dakota, at which time and place any interested person may appear and show cause why said Petition should not be granted.

Upon roll call, the following voted yes: Auch, Becker, Block, Broders, Olson and Waltner.

The following voted no: None

Whereupon the same was declared adopted.


City of Freeman

By:

Sam Sorensen, Mayor


(SEAL)


ATTEST:


Lisa Edelman, Municipal Finance Officer

Landfill Project

Broders moved to hire Brosz Engineering, Inc. as the project engineer for the landfill expansion project. Block seconded the motion.  Roll call: all votes aye.

Recycle Trailers

Administrator Vizecky asked if two additional trailers could be purchased for businesses to use to recycle cardboard. Another business requested the use of a trailer and an extra would then be available to rotate when a trailer is full. The Council requested prices from a couple other places before making a decision. 

Other Business

Mayor Sorensen informed the Council that Russell Waltner submitted his letter of resignation. Becker moved to accept the resignation letter from Russell Waltner. Auch seconded the motion. Roll call: all votes aye. The Council thanked Mr. Waltner for his years of service to the Recycling Center and Landfill.

Next Meeting

The next regular meeting will be Monday, July 6, 2015 at 7:30 p.m.

Executive Session

Auch moved to go into executive session at 9:30 p.m. pursuant to SDCL 1-25-2(1) regarding personnel. Block seconded the motion. All votes aye. Auch declared out of executive session at 9:34 p.m.

Auch moved to hire Jim Smidt for part-time Recycling Plant/Rubble Site Operator at 11.00 per hour contingent upon completion and passing of drug testing, background check and medical examination.  Becker seconded the motion. Roll call: all votes aye.

Adjournment

Waltner moved to adjourn at 9:36 p.m. Becker seconded the motion. All votes aye.


Lisa Edelman, Finance Officer

Sam Sorensen, Mayor


Freeman City Council Regular Session - Monday, May 4, 2015

The Council of the City of Freeman met in regular session on Monday, May 4, 2015 at 7:30 p.m. at the Freeman City Hall. Mayor Sam Sorensen presided and the following members were present: Kevin Auch, Randy Broders, Charles Gering, Eva Olson, Donna Waltner and Steve Waltner. Also attending were City Administrator Carroll Vizecky, Finance Officer Lisa Edelman and Tim Waltner from the Freeman Courier. Guests in attendance included the following: Dave Hoffman and Josh Andersen.

Minutes of the April 16 Council meeting

S. Waltner moved to accept the April 16, 2015 special session minutes as presented. Auch seconded the motion. All votes aye.

Vouchers & Salaries

Olson moved to approve the vouchers and salaries listed below for payment.  Broders seconded the motion. Roll call: all votes aye.

PAYROLL - LIBRARY   3,913.92 

PAYROLL - RECYCLE   1,544.29 

PAYROLL - GOV’T BUILDING       351.93 

PAYROLL - POLICE DEPT   6,142.67 

PAYROLL - ADMINISTRATOR   3,096.53 

PAYROLL - ECON DEVELOPMENT   1,032.18 

PAYROLL - FINANCE   1,969.94 

PAYROLL - WATER   4,981.06 

PAYROLL - SEWER   4,565.29 

PAYROLL - REFUSE   2,750.53 

PAYROLL - STREET       687.61 

PAYROLL - PARK/POOL       687.61 

PAYROLL - COMMUNITY CENTER       202.53 

PAYROLL - COUNCIL   4,188.08 

PAYROLL - AMBULANCE   1,442.84 

MERCHANTS STATE BANK, 941 deposit 10,526.58 

SD RETIREMENT   5,202.38 

SUPPLEMENTAL RETIREMENT       525.00 

WELLMARK, health insurance   8,065.26 

ACH FEES, payroll & utilities         40.00 

AFLAC, employee insurance       669.52 

ALLEGIANT EMERGENCY, fire supplies       690.00 

AMAZON, library books & videos       681.22 

APPEARA, rugs         85.75 

BARNES & NOBLE, books       150.76 

B-Y WATER, water purchase   4,356.00 

B-Y WATER INTEREST   3,168.00 

CHIEF SUPPLY, police supplies         72.08 

CITY OF FREEMAN, utilities         29.00 

CITY OF SIOUX FALLS, water testing         87.00 

CODY FRANSEN, mileage         39.96 

CORRINE HANDEL, election worker       150.00 

COUNTRY PRIDE COOP, gas & diesel   1,764.91 

EVELYN DUERKSEN, election worker       150.00 

FAMOUS/SHOPPING CTR, on sale       999.92 

FENSEL’S ELECTRIC, supplies   5,915.89 

FINK LAW, attorney fees       100.00 

FRED HAAR, supplies         84.19 

FREEMAN INTERNATIONAL, repair         80.09 

FREEMAN LUMBERYARD, supplies   1,033.98 

FREEMAN HOSPITAL, amb salary       369.49 

FREEMAN SUMMER REC, donation   3,500.00 

GOLDEN WEST, telephone service       833.16 

HD SUPPLY, storm sewer supplies       264.49 

HERITAGE PHARMACY, amb supplies       295.96 

INSURANCE SVS, property ins   1,262.00 

JAMBOREE, supplies         35.70 

JUDY SCHRAG, election worker       150.00 

MATHESON, amb supplies         75.54 

MCLEOD’S PRINTING, police tickets         89.00 

MEIERHENRY SARGENT, bond counsel 10,000.00 

MICHAEL TODD & CO, supplies         59.41 

MID AMERICAN RESEARCH CO, supplies       399.56 

MILLER CONSULTING, computer   1,675.50 

MITCHELL LANDFILL, garbage fees   2,419.17 

MR G’S, repair       552.00 

NORM’S, supplies         49.08 

NORTHWESTERN ELEC, electric & gas   4,597.49 

PITNEY BOWES, postage       705.00 

PLUNKETT’S, pest control         56.00 

REPUBLIC/SHOPPING CTR, on sale   1,556.90 

RICHARD CUMMINGS JR, notary fees         80.00 

RURAL MFG, supplies         25.00 

SANITATION PRODUCTS, sweeper repair       340.00 

SCHULTZ BROS, water deposit refund       100.00 

SECOND CENTURY, publishing       731.01 

SEH, INC, wastewater proj engineering   4,989.56 

SD DEPT OF HEALTH, sewer testing         44.00 

SD DEPT OF REVENUE, refuse sales tax       655.93 

SD ONE CALL, water locates           7.35 

SOUTHEASTERN ELECTRIC, lagoon elec   1,800.00 

STERN OIL COMPANY, fuel & supp   1,619.60 

VAN DIEST, mosquito spray       340.75 

VERIZON WIRELESS, cell phones       209.28  

VOUCHERS 84,555.42 

SALARIES 37,557.01 

TOTAL VOUCHERS & SALARIES 122,112.43   

Financial Report

Auch moved to approve the financial report. D. Waltner seconded the motion.  Roll call: all votes aye.

Ordinance 2015-05

S. Waltner moved to give second reading and adopt ordinance 2015-05, an ordinance to increase the promoting the city fund. D. Waltner seconded the motion. Roll call: all votes aye.

Published elsewhere in this addition of the Courier.

Vacate Street

D. Waltner moved to table the request for the street vacation until the next meeting. A utility easement and agreement for Hwy 81 access need to be completed before the vacation is approved. Auch seconded the motion. Roll call: all votes aye.

Community Center Floor Scrubber

S. Waltner moved to purchase a new Clarke Boost floor scrubber in the amount of $5,396.00. Broders seconded the motion. Roll call: all votes aye.

Contract Approval

Broders moved to enter into a purchase agreement and option to purchase additional property with Greg and Kathy Kleinsasser. D. Waltner seconded the motion.  Roll call votes aye: Auch, Broders, Olson, D. Waltner and S. Waltner. No votes: Gering. Motion passed 5-1.

Mayor Sorensen thanked the outgoing councilmen for their years of service on the Council.

Adjournment

Auch moved to adjourn at 8:03 p.m. S. Waltner seconded the motion. All votes aye.


Lisa Edelman, Finance Officer

Sam Sorensen, Mayor

Council Minutes

Regular Session

New Council

Monday, May 4, 2015

The Council of the City of Freeman reconvened at 8:05 p.m.

Oath of Office

Finance Officer Lisa Edelman administered the oath of office to the following:

Having duly circulated petitions and declared nominated without competitive election: Kevin Auch, Council member Ward III for a term of two years

Having duly circulated petitions and elected: Gary Block, Council member Ward I for a term of two years; Russell Becker, Council member Ward II for a term of two years

Election of Officers

Auch moved to nominate Donna Waltner as council president. Olson moved nominations cease. Broders seconded the motion. Roll call:  all votes aye.

Olson moved to nominate Randy Broders vice president of the council. D. Waltner moved nominations cease. Block seconded the motion. Roll call: all votes aye.

Committee Appointments

Olson moved to accept the committee appointments assigned by Mayor Sorensen.  Becker seconded the motion. Roll call: all votes aye.

Ambulance: Donna Waltner, Eva Olson

Community Center Governing Board: Randy Borders, Donna Waltner

Development: Sam Sorensen, Donna Waltner

Fire Department: Kevin Auch, Gary Block

Government Building: Sam Sorensen, Eva Olson

Library: Eva Olson

Liquor: Randy Broders, Donna Waltner, Russ Becker

Parks/Pool: Kevin Auch, Russ Becker, Eva Olson

Police: Kevin Auch, Sam Sorensen

Revolving Loan Fund: Sam Sorensen, Donna Waltner

Rubble/Recycle/Refuse: Kevin Auch, Gary Block

Sewer: Randy Broders, Gary Block

Streets: Kevin Auch, Russ Becker

Tree City: Gary Block

Water: Randy Broders, Russ Becker

Zoning: Randy Broders, Sam Sorensen

Zoning Administrator: Carroll Vizecky

Planning Commission Appointments

Broders moved to appoint Christa Helma, Reno Huber, Randy Koerner and Janver Stucky to the Planning Commission. Olson seconded the motion. Roll call: all votes aye.

Newspaper Designation

Auch moved to name the Freeman Courier as the official newspaper for the City of Freeman and to publish all proceedings and legal notices in the Freeman Courier.  Broders seconded the motion. Roll call: all votes aye.

Bank Designation

Olson moved to name the following banks as depositories for funds of the City of Freeman: CorTrust Bank of Freeman, Home Federal Bank of Freeman and Merchants State Bank of Freeman. Waltner seconded the motion. Roll call: all votes aye.

Wine & Malt Beverage License

The Council considered the application for a wine and malt beverage license submitted by the following:

Retain on-off sale Malt Beverage for 2014/2015

Application of: Blues Family Restaurant

Location of: 175 W 3rd St

Freeman, SD  57029


Retail on-off sale Wine license for 2015

Application of: Blues Family Restaurant

Location of: 175 W 3rd St

Freeman, SD  57029

No persons were present at the meeting to show rejection of this application.  Broders moved to approve the wine and malt beverage licenses for Blues Family Restaurant as presented. Auch seconded the motion. Roll call: all votes aye.

County Emergency Manager

Dave Hoffman updated the Council on several emergency management projects that are being worked on.

Swimming Pool Rates

The Council decided to keep the swimming pool and lesson rates the same as last year.

Advertisement for Bids

Waltner moved to advertise for bids for a new 2015 or 2016 diesel ambulance, with bids to be opened on Friday, May 29, 2015 at 12:30 p.m. Olson seconded the motion. Roll call: all votes aye.

Clean-up Days

Broders moved to have the clean-up days on Saturday, June 6 and 13, 2015 with no tipping fees except for CRT’s. Becker seconded the motion. Roll call: all votes aye.

Surplus Property

Auch moved to surplus the police side mirror lights that were not used on the new police vehicle. Becker seconded the motion. Roll call: all votes aye.

Mayor Sorensen appointed Becker, Broders and Olson to assess a value to the surplus property.

Broders moved to accept a Genesis II select radar unit from Alcester Chief of Police at no cost to be used as a spare radar unit. Block seconded the motion. Roll call: all votes aye.

Next Meeting

The next regular meeting will be Monday, June 1, 2015 at 7:30 p.m.

Executive Session

Auch moved to go into executive session at 9:12 p.m. pursuant to SDCL 1-25-2(1) regarding personnel and SDCL 1-25-2(3) regarding litigation. Broders seconded the motion. All votes aye. Auch declared out of executive session at 9:47 p.m. No action taken.

Adjournment

Broders moved to adjourn at 9:49 p.m. Olson seconded the motion. All votes aye.


Lisa Edelman, Finance Officer

Sam Sorensen, Mayor


Freeman City Council Regular Session - Thursday, April 16, 2015

The Council of the City of Freeman met in special session on Thursday, April 16, 2015 at 7:30 p.m. at the Freeman City Hall. Mayor Sam Sorensen presided and the following members were present:  Kevin Auch, Randy Broders, Charles Gering, Donna Waltner and Steve Waltner. Also attending were City Administrator Carroll Vizecky, Finance Officer Lisa Edelman and Tim Waltner from the Freeman Courier.

Minutes of the April 6 Council meeting

Auch moved to accept the April 6, 2015 regular session minutes as presented. S. Waltner seconded the motion. All votes aye.

Canvass of Election

Broders moved to certify the results of the April 14, 2015 municipal election.  Auch seconded the motion. Roll call: all votes aye.

Council member Ward I, Two year term

59 votes Gary Block

56 votes Charles Gering

Council member Ward II, Two year term

62 votes Steve Waltner

81 votes Russ Becker

Ordinance 2015-05

The Council gave 1st reading to Ordinance 2015-05, an ordinance to increase the promoting the city fund in the amount of $20,000.00 to facilitate a loan to be funded by cash reserves.

Tractor Lease

Auch moved to enter into an agreement with Fred Haar Co. for the lease of a 2015 John Deer tractor at no charge. D. Waltner seconded the motion. Roll call: all votes aye.

Other Business

Administrator Vizecky informed the Council of improper dumping at the restrict use and grass sites. The Council discussed installing cameras to help monitor the areas.

Mayor Sorensen informed the Council of a memorandum of understanding that was signed with Freeman Regional Health to provide health care services for the indigent, uninsured and underinsured residents of Freeman. Freeman Regional Health has been providing these services since 1966.

Next Meeting

The next regular meeting will be Monday, May 4, 2015 at 7:30 p.m.

Executive Session

S. Waltner moved to go into executive session at 7:57 p.m. pursuant to SDCL 1-25-2(1) regarding personnel and SDCL 1-25-2(4) regarding contract negotiations. Broders seconded the motion. All votes aye. D. Waltner declared out of executive session at 8:34 p.m. No action taken.

Adjournment

S. Waltner moved to adjourn at 8:35 p.m. Broders seconded the motion. All votes aye.


Lisa Edelman, Finance Officer


Sam Sorensen, Mayor

Published once at the

approximate cost of $27.45

1-03FC

Freeman City Council Regular Session - Monday, April 6, 2015

The Council of the City of Freeman met in regular session on Monday, April 6, 2015 at 7:30 p.m. at the Freeman City Hall. Mayor Sam Sorensen presided and the following members were present: Kevin Auch, Randy Broders, Charles Gering, Eva Olson, Donna Waltner and Steve Waltner. Also attending were City Administrator Carroll Vizecky, Finance Officer Lisa Edelman and Tim Waltner from the Freeman Courier. Guests in attendance included the following: Meranda VanNingen, Adam VanNingen, Eric Prunty, Duane Walters, Cody Fransen and Alec Boyce.

Minutes of the March 16 Council meeting

S. Waltner moved to accept the March 16, 2015 regular session minutes as presented. Broders seconded the motion. All votes aye.

Vouchers & Salaries

Olson moved to approve the vouchers and salaries listed below for payment. Broders seconded the motion. Roll call: all votes aye.

PAYROLL - LIBRARY   2,672.20 

PAYROLL - RECYCLE   1,075.35 

PAYROLL - GOV’T BUILDING       186.97 

PAYROLL - POLICE DEPT   4,852.64 

PAYROLL - ADMINISTRATOR   1,971.93 

PAYROLL - ECON DEVELOPMENT       657.31 

PAYROLL - FINANCE   1,234.84 

PAYROLL - WATER   3,336.53 

PAYROLL - SEWER   3,008.00 

PAYROLL - REFUSE   1,715.96 

PAYROLL - STREET       424.39 

PAYROLL - PARK/POOL       424.39 

PAYROLL - COMMUNITY CENTER       370.09 

PAYROLL - AMBULANCE       867.03 

MERCHANTS STATE BANK, 941 deposit   6,569.59 

SD RETIREMENT   3,460.62 

SUPPLEMENTAL RETIREMENT       350.00 

WELLMARK, health insurance   8,065.26 

ACH FEES, payroll & utilities         30.00 

AFLAC, employee insurance       669.52 

A & B BUSINESS, copier maintenance       636.15 

AMAZON, library books & videos       826.13 

ALA, library dues         98.00 

APPEARA, rugs         85.75 

ARENS ENGINEERING, soil boring       442.00 

AVERA QUEEN OF PEACE, DOT physical         84.90 

BARNES & NOBLE, books       281.29 

BROWN & SAENGER, supplies         70.50 

B-Y WATER, water purchase   3,582.70 

B-Y WATER INTEREST   3,168.00 

CENTRAL FARMERS COOP, supplies         28.00 

CHIEF SUPPLY, police supplies       110.64 

CHRIS WOLLMAN, emt reimbursement       225.00 

CITY OF FREEMAN, utilities         29.00 

CONTINENTAL RESEARCH, weed killer   1,793.06 

COUNTRY PRIDE COOP, gas & diesel       704.77 

EMERGENCY MED PROD, supplies       234.30 

FAMOUS/SHOPPING CTR, on sale       609.15 

FENSEL’S ELECTRIC, supplies       401.56 

FINK LAW, attorney fees       156.05 

FIRST NATIONAL BANK, sewer SRF pmt   8,499.81 

FIRST NATIONAL BANK, 6th St SRF pmt 13,638.81 

FRED HAAR, supplies         45.22 

FREEMAN AMBULANCE, CPR fees       136.00 

FREEMAN INTERNATIONAL, repair       267.67 

FREEMAN LUMBERYARD, supplies       875.93 

FREEMAN HOSPITAL, amb salary       215.43 

FREEMAN SHOPPING CTR, supplies         27.15 

GOLDEN WEST, telephone service       815.06 

HD SUPPLY, water supplies   1,193.18 

HEIMAN FIRE, fire service & equipment   3,164.27 

INLAND TRUCK PARTS, sweeper repair       114.28 

JOE ANDERSEN, emt reimbursement       225.00 

JP COOKE, supplies         32.34 

KENDRA SCHAMBER, emt reimbursement       225.00 

KLEINSASSER HTG, repair       167.95 

KOERNER CONST, snow removal       193.88 

MATHESON TRI-GAS, ambulance supp         77.12 

MERCHANTS STATE BANK, deposit slips       139.88 

MITCHELL LANDFILL, garbage fees   2,818.14 

MOVIE LICENSING USA, annual license       273.00 

MR G’S, repair           3.50 

NORM’S, supplies         79.21 

NORTHWESTERN ELEC, electric & gas   6,145.84 

PIONEER DESIGNS, supplies         26.00 

PITNEY BOWES, machine rental       148.50 

PITNEY BOWES, postage       500.00 

PLUNKETT’S, pest control         56.00 

PRINTED IMPRESSIONS, printing       177.40 

REPUBLIC/SHOPPING CTR, on sale       840.51 

RURAL MFG, supplies         25.26 

SAARIE AUTO BODY, repair    1,072.63 

SANITATION PRODUCTS, sweeper repair   1,745.46 

SECOND CENTURY, publishing       771.61 

SEH, INC, wastewater proj engineering 14,975.91 

SD DEPT OF REVENUE, refuse sales tax       646.78 

SOUTHEASTERN ELECTRIC, lagoon elec   1,904.36 

SPECIALTY AUTOMOTIVE, repair         30.80 

STERN OIL COMPANY, fuel & supp   1,540.82 

TITAN MACHINERY, repair       236.94 

UNITED ACCOUNTS, collection expense         30.00 

USTI, supplies       280.00 

VALLEY ELECTRIC, repair       473.34 

VERIZON WIRELESS, cell phones       209.13 

WESTERN OFFICE, supplies       645.68 

VOUCHERS 98,422.74 

SALARIES 22,797.63 

TOTAL VOUCHERS & SALARIES 121,220.37   

Financial Report

D. Waltner moved to approve the financial report. Auch seconded the motion.  Roll call: all votes aye.

Wine License

The Council considered the application for a wine license submitted by the following:

Retail on-off sale Wine license for 2015

Application of:  The Kairos

Location of:  239 S Main St

Freeman, SD  57029

No persons were present at the meeting to show rejection of this application. D. Waltner moved to approve the wine license for The Kairos as presented. Olson seconded the motion. Roll call: all votes aye.

Landfill Project

Administrator Vizecky informed the Council that 4 RFP’s were sent out to engineers for the landfill project. Eric Prunty from Brosz Engineering, Inc. was interviewed. No action taken.

Wastewater Project

Alec Boyce from SEH, Inc. informed the Council that only 1 bid was received for the wastewater project. 

AB Contracting, LLC — $994,659.00

Mr. Boyce recommended that we move forward with the project and accept this bid. S. Waltner moved to accept the bid from AB Contracting, LLC in the amount of $995,659.00 for the wastewater project. Broders seconded the motion. Roll call: all votes aye.

S. Waltner moved to authorize Administrator Vizecky to contact District III to apply for additional funding for the generator portion of the wastewater project. Gering seconded the motion. Roll call: all votes aye.

Election Workers

Auch moved to appoint Judy Walter, Diane Ellinger, Clara Graber, Corrine Handel and Evelyn Duerksen as election workers and Audrey Mutchelknaus as an alternate election worker. Broders seconded the motion. Roll call: all votes aye.

Promoting the City

The City Administrator has received a loan request through the designated promoting the city fund and it has been approved by the loan review board. Mayor Sorensen requested authorization to release funds to Merchants State Bank to facilitate the loan. D. Waltner moved to release $20,000.00 to Merchants State Bank for the approved loan. S. Waltner seconded the motion. Roll call: all votes aye.

Drainage Project

A map of the drainage along Dewald Street and Cherry Street was presented to the Council. This proposal is to complete the drainage project that was started a couple years ago. S. Waltner moved to purchase the pipe from Fensel’s Electric and proceed with the designated drainage project. Auch seconded the motion. Roll call: all votes aye.

Planning Commission

Ted Hofer has stated that he will be submitting a letter of resignation to the Planning and Zoning Commission. A replacement will be appointed at a later date.

Request to Vacate Street

RESOLUTION SETTING HEARING ON PETITION

FOR VACATION OF STREET OR ALLEY

Vermeer Freeman Manufacturing, Inc. having presented to the City Council and filed with the Municipal Finance Officer, a Petition requesting the City Council of the City of Freeman, South Dakota, to vacate the following described street or alley:

Street located in Tracts 1, 2, 3, 4, 5, 12 and 13 of Gross Addition in the NW ¼ of Section 36, Township 99 North, Range 56 West 5th P.M., to the City of Freeman, Hutchinson County, South Dakota.

Moved by council member S. Waltner and seconded by council member Auch that said Petition shall be filed with the Municipal Finance Officer and that hearing on said Petition be set for Monday, the 4th day of May, 2015 at 7:30 o’clock p.m. in the council room of the City Hall in the City of Freeman, Hutchinson County, South Dakota, at which time and place any interested person may appear and show cause why said Petition should not be granted.

Upon roll call, the following voted yes:  Auch, Broders, Gering, Olson, D. Waltner and S. Waltner.

The following voted no: None

Whereupon the same was declared adopted.

CITY OF FREEMAN


By: Sam Sorensen, Mayor


(SEAL)


ATTEST:

Lisa Edelman, Municipal Finance Officer

Canvas Covered Structures

Administrator Vizecky informed the Council that the Planning Commission discussed fire safety hazards of canvas covered structures. The Council recommended that the planning and zoning ordinance be updated accordingly.

Street Projects

Gering moved to hire Double H Paving to do street matting on Cedar Street between Railway Street and Plum Street, Dewald Street from North County Road to Parkway Street, on Walnut Street between 6th Street and 7th Street and the parking area along the North side of 4th Street in front of the Senior Citizen Center. Auch seconded the motion. Roll call: all votes aye.

Auch moved to accept the price quote from Knodel Contractors for base course gravel at a price of $9.50 per ton. Gering seconded the motion. Roll call: all votes aye.

Community Center Walking

The Council decided to end walking in the Community Center for the season at the end of April. A notice will be posted at the Community Center.

Other Business

Administrator Vizecky was asked to send a letter about the grain pile by the old elevator building on Main Street.

Next Meeting

S. Waltner moved to have the next meeting on Thursday, April 16 at 7:30 p.m.  Broders seconded the motion. Roll call: all votes aye.

Executive Session

Auch moved to go into executive session at 9:29 p.m. pursuant to SDCL 1-25-2(1) regarding personnel and SDCL 1-25-2(4) regarding contract negotiations. S. Waltner seconded the motion. All votes aye. S. Waltner declared out of executive session at 9:54 p.m.

S. Waltner moved to hire the following swimming pool personnel for the 2015 season:

Co-managers to be paid $9.80 per hour plus concessions shared equally: Lyn York, Kari Saarie and Rachel Mellem

Returning lifeguards with WSI to be paid $9.10 per hour: Nicole Saarie

Returning lifeguards without WSI to be paid $8.85 per hour: Grant Preheim, Meranda Egan, Brandi McPherson, Baily York and Tanner Rupp

New lifeguards without WSI to be paid $8.50 per hour: Jalen Kaufman, Karen Schamber and Xavier Ward

Olson seconded the motion. Roll call: all votes aye.

Adjournment

S. Waltner moved to adjourn at 9:58 p.m. D. Waltner seconded the motion. All votes aye.


Lisa Edelman, Finance Officer

Sam Sorensen, Mayor


Freeman City Council Regular Session - Monday, March 16, 2015

The Council of the City of Freeman met in regular session on Monday, March 16, 2015 at 7:30 p.m. at the Freeman City Hall. Mayor Sam Sorensen presided and the following members were present: Kevin Auch, Charles Gering, Donna Waltner and Steve Waltner. Also attending were City Administrator Carroll Vizecky and Finance Officer Lisa Edelman.  

Board of Equalization

S. Waltner moved for the council and school board to convene as the Board of Equalization to hear requests for property value adjustments. D. Waltner seconded the motion. All votes aye.

Equalization Meeting

Monday, March 16, 2015

Roll call present: City Council - Kevin Auch, Charles Gering, Donna Waltner, Steve Waltner and Mayor Sam Sorensen

Roll call absent: School Board - 

City Council - Randy Broders, Eva Olson

There were no written requests for equalization received and no one was present to be heard. Auch declared the Board of Equalization adjourned at 7:31 p.m.

Minutes of the March 2 Council meeting

Auch moved to accept the March 2, 2015 minutes as presented. S. Waltner seconded the motion. All votes aye.

Ordinance 2015-04

S. Waltner moved to give second reading and adopt ordinance 2015-04, an ordinance to increase the street department budget. Auch seconded the motion. Roll call: all votes aye.

Published elsewhere in this addition of the Courier.

Landfill Project Engineer

Charles Gering presented information on an engineer and requirements needed for the landfill project. D. Waltner moved to request RFP’s and interviews from engineers for the landfill project. Gering seconded the motion. Roll call: all votes aye.

Community Center Equipment

S. Waltner moved to purchase a white board and podium from Western Office for the Community Center meeting room. Auch seconded the motion. Roll call: all votes aye.

Next Meeting

The next regular meeting will be Monday, April 6, 2015 at 7:30 p.m.

Adjournment

Auch moved to adjourn at 8:13 p.m.  S. Waltner seconded the motion. All votes aye.


Lisa Edelman, Finance Officer

Sam Sorensen, Mayor


Freeman City Council Regular Session - Monday, March 2, 2015

The Council of the City of Freeman met in regular session on Monday, March 2, 2015 at 7:30 p.m. at the Freeman City Hall. Mayor Sam Sorensen presided and the following members were present: Kevin Auch, Randy Broders, Charles Gering, Eva Olson, Donna Waltner and Steve Waltner. Also attending were City Administrator Carroll Vizecky, Finance Officer Lisa Edelman and Tim Waltner from the Freeman Courier. Guests in attendance included the following: John Koch, Ron Helderbrand, Jennifer Helderbrand, Josh Andersen and Mike McCue.

Minutes of the February 2 Council meeting

S. Waltner moved to accept the February 2, 2015 regular session minutes as presented. Auch seconded the motion. All votes aye.

Vouchers & Salaries

Olson moved to approve the vouchers and salaries listed below for payment.  Broders seconded the motion.  Roll call: all votes aye.

PAYROLL - LIBRARY   2,495.45 

PAYROLL - RECYCLE   1,181.62 

PAYROLL - GOV’T BUILDING       321.47 

PAYROLL - POLICE DEPT   5,960.50 

PAYROLL - ADMINISTRATOR   1,971.93 

PAYROLL - ECON DEVELOPMENT       657.31 

PAYROLL - FINANCE   1,229.86 

PAYROLL - WATER   3,412.54 

PAYROLL - SEWER   2,992.78 

PAYROLL - REFUSE   1,758.45 

PAYROLL - STREET       441.88 

PAYROLL - PARK/POOL       441.88 

PAYROLL - COMMUNITY CENTER       600.07 

PAYROLL - AMBULANCE   1,069.43 

MERCHANTS STATE BANK, 941 deposit   6,982.58 

SD RETIREMENT   3,452.68 

SUPPLEMENTAL RETIREMENT       350.00 

WELLMARK, health insurance   8,065.26 

ACH FEES, payroll & utilities         30.00 

AFLAC, employee insurance       669.52 

AMAZON, library books & videos       491.73 

APPEARA, rugs         86.39 

AUTOMATIC BLDG CONTROL, maint       341.00 

AVERA QUEEN OF PEACE, DOT physical         94.00 

BENDER’S SEWER, jetting sewer line       464.00 

B-Y WATER, water purchase   3,375.90 

B-Y WATER INTEREST   3,168.00 

CHIEF SUPPLY, police supplies       318.13 

CITY OF FREEMAN, utilities         29.00 

CLIMATE SYSTEMS, comm ctr maint       315.00 

CODY FRANSEN, mileage         52.18 

COLE PAPERS, supplies       150.16 

COUNTRY PRIDE COOP, gas & diesel       944.10 

COUNTY WIDE DIRECTORY, supplies       366.00 

DOLLARS & CENTS, supplies         53.84 

EMERGENCY MED PROD, supplies       306.91 

FAMOUS/SHOPPING CTR, on sale       591.90 

FENSEL’S ELECTRIC, supplies       635.56 

FINK LAW, attorney fees       462.50 

FREEMAN INTERNATIONAL, repair       112.94 

FREEMAN LUMBERYARD, supplies       180.10 

FREEMAN HOSPITAL, amb salary       340.78 

FREEMAN SHOPPING CTR, supplies         15.93 

GOLDEN WEST, telephone service       829.27 

HILLYARD, supplies         62.41 

JAMBOREE, supplies         78.76 

KLEINSASSER HTG, repair         54.00 

KOERNER CONST, doorway expansion     4,243.72 

LAWNS UNLIMITED, sprinkler maint         75.00 

LEANN KAUFMAN, mileage         41.78 

MANNES FLORAL, flowers         35.00 

MATHESON TRI-GAS, ambulance supp         36.35 

MARC, supplies       210.99 

MILLER CONSULTING, computer       410.00 

MITCHELL LANDFILL, garbage fees     2,158.26 

MR G’S, repair         44.00 

NORM’S, supplies         44.10 

NORTHWESTERN ELEC, electric & gas     6,405.58 

PITNEY BOWES, postage       303.22 

PLUNKETT’S, pest control         56.00 

PRINTED IMPRESSIONS, printing         15.00 

REPUBLIC/SHOPPING CTR, on sale       321.44 

RICHARD CUMMINGS JR, supplies       119.46 

SECOND CENTURY, publishing       348.40 

SEH, INC, wastewater proj engineering   23,286.82 

SD ASSN OF RURAL WATER, dues       650.00 

SDCEDC, membership       100.00 

SD DEPT OF REVENUE, refuse sales tax       644.17 

SOUTHEASTERN ELECTRIC, lagoon elec     1,300.00 

STERN OIL COMPANY, fuel & supp     1,399.76 

STUCKY ELECTRIC, repair       268.46 

TITAN MACHINERY, 721 FXT loader 157,731.00 

TITAN MACHINERY, supplies       472.60 

USTI, supplies       246.00 

VALLEY ELECTRIC, repair     1,196.87 

VERIZON WIRELESS, cell phones       209.13 

WESTERN OFFICE, supplies         26.93 

VOUCHERS 235,870.57 

SALARIES 24,535.17 

TOTAL VOUCHERS & SALARIES 260,405.74   

Financial Report

Auch moved to approve the financial report. Broders seconded the motion. Roll call: all votes aye.

Special Assessment Abatement Appeal

Ron Helderbrand requested that the Council abate the mowing special assessment charges on the 2 properties that he purchased from the County. No action was taken.

Sewer Rate Appeals

Steve Friesen appealed his sewer rate due to watering trees. S. Waltner moved to reduce the sewer rate to an average of 4000 gallons for a rate of $26.60 per month.  Auch seconded the motion. Roll call: all votes aye.

John Koch appealed his sewer rate due to watering trees. Auch moved to reduce the sewer rate to an average of 2200 gallons for a rate of $16.00 per month. Broders seconded the motion. Roll call: all votes aye.

Brian Saarie appealed his sewer rate due to lawn watering. S. Waltner moved to reduce the sewer rate to an average of 3600 gallons for a rate of $23.94 per month.  Broders seconded the motion. Roll call: all votes aye.

Corey Stahl appealed his sewer rate due to lawn watering. Olson moved to reduce the sewer rate to an average of 5000 gallons for a rate of $33.25 per month. D. Waltner seconded the motion. Roll call: all votes aye.

Judy Walter appealed her sewer rate due to a leaking sprinkler system. Auch moved to reduce the sewer rate to an average of 1200 gallons for a rate of $16.00 per month. Broders seconded the motion. Roll call: all votes aye.

Craig Heien of AKA Properties, LLC appealed the sewer rate due to a leak under a trailer. S. Waltner moved to reduce the sewer rate to an average of 33,250 gallons for a rate of $221.11 per month. Broders seconded the motion. Roll call: all votes aye.

Loren Kaufman appealed his sewer rate due to lawn watering. Auch moved to reduce the sewer rate to an average of 2200 gallons for a rate of $16.00 per month.  S. Waltner seconded the motion. Roll call: all votes aye.

Ambulance Annual Report

Josh Andersen presented the annual report for the ambulance to the Council. He also informed the Council that he has been working on bid specs for a new ambulance.

Community Center Rental Agreement Renewal

S. Waltner moved to renew the Tier IV rental agreement with Mike McCue for his karate classes for another year. D. Waltner seconded the motion. Roll call: all votes aye.

Ordinance 2015-02  

Auch moved to give second reading and adopt ordinance 2015-02, an ordinance to increase landfill rates and add a rate for CRT’s. Olson seconded the motion. Roll call: all votes aye.

Published elsewhere in this addition of the Freeman Courier.

Ordinance 2015-03

Broders moved to give second reading and adopt ordinance 2015-03, an ordinance to establish a surcharge to repay the revenue bond used for improvements to the sewer system. S. Waltner seconded the motion. Roll call: all votes aye.

Published elsewhere in this addition of the Freeman Courier.

Resolution to Borrow

S. Waltner moved to adopt the Resolution Relating to Loan Agreement to borrow $157,731.00 from Merchants State Bank.  Broders seconded the motion.  Roll call votes aye: Auch, Broders, Gering, Olson, D. Waltner and S. Waltner.  No votes none.

RESOLUTION RELATING

TO LOAN AGREEMENT

BE IT RESOLVED by the governing body of the CITY OF FREEMAN (The issuer), as follows:

Section 1. Recitals and Authorization. The Issuer, as Borrower, will heretofore enter into a Loan Agreement dated March 3, 2015 (the Loan), with Merchants State Bank, as Lender.  It is hereby determined that it is necessary and desirable and in the best interests of the Issuer to enter into the Loan in the amount of $157,731.00 for the purposes of obtaining a Case 721FXT wheel loader, and the execution and delivery of the Loan by the Issuer and the financing of the acquisition of such Equipment Group are hereby approved, ratified and confirmed. The issuer hereby authorizes the Mayor and Finance Officer to sign the loan documents.

Section 2. Designation as Qualified Tax-Exempt Obligation. Pursuant to the Internal Revenue Code of 1986 as amended (the Code), the Issuer hereby specifically designates the Loan and Equipment Group A as a “qualified tax-exempt obligation” for the purposes of Section 265 of the Code. The Issuer hereby represents that the Issuer (and any subordinate entities to or entities acting on behalf of the Issuer) will not designate more than $10,000,000 of obligations issued by the Issuer in the calendar year during which the Loan is executed and delivered as such “qualified tax-exempt obligations.”

Section 3. Issuance Limitation. The Issuer hereby represents that the Issuer (and any subordinate entities to or entities acting on behalf of the Issuer) reasonably anticipates not to issue in the calendar year during which the Loan is executed and delivered, obligations bearing interest exempt from federal income taxation under Section 103 of the Code (other than “private activity bonds” as defined in Section 141 of the Code) in an amount greater than $10,000,000.

Dated this 2nd day of March, 2015


(SEAL)


Signed by

Sam Sorensen, Mayor


ATTEST:

Lisa Edelman, Finance Officer


Ordinance 2015-04

The Council gave 1st reading to Ordinance 2015-04, an ordinance to increase the street department budget in the amount of $157,731.00 for the purchase of a payloader to be funded by loan proceeds.

Annual Report

Gering moved to accept the annual report as presented. S. Waltner moved to second the motion. Roll call: all votes aye.

Annual Audit

S. Waltner moved to enter into an agreement with Schoenfish & Co, Inc. to perform an annual audit for the year ended December 31, 2014. Broders seconded the motion. Roll call: all votes aye.

Surplus Property

Auch moved to surplus the 1997 Case 721 BXT wheel loader, Hyster Forklift and 4 library computers. Broders seconded the motion. Roll call: all votes aye.

Mayor Sorensen appointed Eva Olson, Randy Broders and Steve Waltner to assess a value to the surplus property.

Gering moved to sell the wheel loader and forklift at Wieman Land & Auction and declare the computers to have no value. S. Waltner seconded the motion. Roll call: all votes aye.

Weed Control Contract

S. Waltner moved to enter into a contract with Lawns Unlimited. LLC to spray and fertilize the City properties as presented. Olson seconded the motion. Roll call: all votes aye.

Street Projects

Maps were presented to the Council on the proposed areas for matting, chip sealing and crack filing in 2015.  

Other Business

The Council congratulated Jonathan Slevin on becoming a certified police officer and Cody Fransen on passing his wastewater certification. 

Next Meeting

The next regular meeting will be Monday, March 16, 2015 at 7:30 p.m.

Executive Session

Auch moved to go into executive session at 9:14 p.m. pursuant to SDCL 1-25-2(1) regarding personnel and SDCL 1-25-2(4) regarding contract negotiations. S. Waltner seconded the motion. All votes aye. Gering declared out of executive session at 9:59 p.m.

Gering moved to increase the rate of pay for Jonathan Slevin to $16.32 per hour effective March 2, 2015 based on completion of South Dakota police certification. S. Waltner seconded the motion. Roll call: all votes aye.

Auch moved to increase the salary of Cody Fransen to $18.00 per hour effective March 2, 2015 based on completion of the Class I wastewater certification. Olson seconded the motion. Roll call: all votes aye.

Auch moved to approve the low quote of $3,250.00 from American Engineering to perform soil boring on the land northeast of the landfill site. Broders seconded the motion. Roll call votes aye: Auch, Broders, Olson, D. Waltner and S. Waltner. No votes: Gering. Motion passed 5-1.

Adjournment

S. Waltner moved to adjourn at 10:19 p.m. Auch seconded the motion. All votes aye.


Lisa Edelman, Finance Officer

Sam Sorensen, Mayor



Freeman City Council Regular Session - Monday, February 2, 2015

The Council of the City of Freeman met in regular session on Monday, February 2, 2015 at 7:30 p.m. at the Freeman City Hall. Mayor Sam Sorensen presided and the following members were present: Charles Gering, Eva Olson, Donna Waltner and Steve Waltner.  Also attending were City Administrator Carroll Vizecky, Finance Officer Lisa Edelman and Tim Waltner from the Freeman Courier. Guests in attendance included the following: Ron Helderbrand, Jennifer Helderbrand, Herman Wipf, Cody Fransen and Kayleen Aisenbrey.

Minutes of the January 5 Council meeting

S. Waltner moved to accept the January 5, 2015 regular session minutes as presented. Olson seconded the motion. All votes aye.

Vouchers & Salaries

Olson moved to approve the vouchers and salaries listed below for payment. D. Waltner seconded the motion. Roll call: all votes aye.

PAYROLL - LIBRARY   2,436.51 

PAYROLL - RECYCLE   1,169.67 

PAYROLL - GOV’T BUILDING       186.70 

PAYROLL - POLICE DEPT   6,453.94 

PAYROLL - ADMINISTRATOR   1,938.80 

PAYROLL - ECON DEVELOPMENT       646.26 

PAYROLL - FINANCE   1,195.05 

PAYROLL - WATER   3,409.69 

PAYROLL - SEWER   2,914.26 

PAYROLL - REFUSE   1,710.99 

PAYROLL - STREET       432.27 

PAYROLL - PARK/POOL       432.27 

PAYROLL - COMMUNITY CENTER           8.28 

PAYROLL - COUNCIL   3,730.89 

PAYROLL - AMBULANCE       376.21 

MERCHANTS STATE BANK, 941 deposit   7,194.09 

SD RETIREMENT   3,396.64 

SUPPLEMENTAL RETIREMENT       350.00 

WELLMARK, health insurance   8,065.26 

ACH FEES, payroll & utilities         30.00 

AFLAC, employee insurance       669.52 

AMAZON, library books & videos   1,164.09 

ALA, library annual conference       125.00 

APPEARA, rugs       128.53 

BARCO, supplies       104.80 

BARNES & NOBLE, books       260.50 

BENDER’S SEWER, service call   1,335.50 

BATA, donation   5,000.00 

B-Y WATER, water purchase   4,201.62 

B-Y WATER INTEREST   3,168.00 

CDW-G, library computers   3,311.77 

CHIEF SUPPLY, police supplies       190.84 

CITY OF FREEMAN, utilities         29.00 

CONCRETE MATERIALS, deicing sand   1,938.44 

COUNTRY PRIDE COOP, gas & diesel       971.91 

DISTRICT III, membership dues   2,213.00 

DOLLARS & CENTS, supplies         40.00 

DUANE WALTERS, mileage & meals       155.62 

FAMOUS/SHOPPING CTR, on sale       515.55 

FENSEL’S ELECTRIC, supplies       266.10 

FENSEL’S GREENHOUSE, flowers         35.00 

FINK LAW, attorney fees         37.59 

FOLLETT SOFTWARE, software support   1,000.00 

FRED HAAR, suppliesXX       161.10 

FREEMAN INTERNATIONAL, repair       182.30 

FREEMAN LUMBERYARD, supplies       164.21 

FREEMAN HOSPITAL, amb salary         62.66 

GOLDEN WEST, telephone service       825.53 

HD SUPPLY, water supplies    4,139.99 

HERITAGE PHARMACY, amb supplies         50.00 

HUTCHINSON COUNTY, refuse license   1,184.00 

INSURANCE SVS, property ins 21,938.00 

JAMBOREE, supplies         34.44 

JONATHAN SLEVIN, mileage       153.92 

KLEINSASSER HTG, repair       714.00 

KOERNER CONST, NWPS approach   1,224.49 

LISA EDELMAN, mileage         80.66 

LOWER JAMES RIVER, dues         65.00 

MATHESON TRI-GAS, ambulance supp         94.05 

MC & R, winterize pool       935.00 

MEDICARE PART B, overpayment       671.87 

MILLER CONSULTING, computer         93.75 

MITCHELL LANDFILL, garbage fees   2,527.98 

MR G’S, repair       874.68 

NORM’S, supplies       120.00 

NORTHERN TRUCK, repair         95.06 

NORTHWESTERN ELEC, electric & gas   7,940.32 

OVERDRIVE, consortium fee       600.00 

PITNEY BOWES, postage       400.00 

PLUNKETT’S, pest control         56.00 

POSTMASTER, library box rent         86.00 

QUALIFICATION TARGETS, supplies         73.70 

REPUBLIC/SHOPPING CTR, on sale   1,285.70 

RURAL MFG, repair         41.26 

SAARIE AUTO BODY, repair         83.39 

SANITATION PRODUCTS, repair       184.52 

SEAFOG, annual dues         50.00 

SECOND CENTURY, publishing       503.72 

SEH, INC, wastewater proj engineering 21,999.81 

SF TWO WAY RADIO, repair       538.44 

SF HEALTH LAB, testing       116.00 

SD ASSN OF TOWNS, dues       466.50 

SD DEPT OF REVENUE, refuse sales tax       640.21 

SD LIBRARY ASSN, annual dues         35.00 

SD ONE CALL, water locates         44.10 

SOUTHEASTERN ELECTRIC, lagoon elec   2,000.00 

SPECIALTY AUTOMOTIVE, repair       297.09 

STERN OIL COMPANY, fuel & supp   2,196.14 

SUPER 8, lodging       145.72 

THOMSON WEST, subscription         90.00 

TITAN MACHINERY, repair         73.50 

UNIVERSITY OF ARKANSAS, arts center 14,002.61 

VANTEK, ambulance supplies       252.00 

VERIZON WIRELESS, cell phones       209.13 

VER-TECH, recycle baler 62,000.00 

VON EYE CONST, window replacement       815.61 

WESTERN OFFICE, supplies       112.38 

VOUCHERS 199,629.91 

SALARIES 27,041.79 

TOTAL VOUCHERS & SALARIES 226,671.70   

Financial Report

D. Waltner moved to approve the financial report. Olson seconded the motion.  Roll call: all votes aye.

Ron Helderbrand requested that the mowing special assessments on the 2 properties that he purchase from the County be removed. No action was taken.

Hearing for Amendment of Zoning Ordinance

The Council considered a petition for amendment of zoning ordinance reclassification of property from R-1 to B-2 for the property described as follows:

Lot One (1), Reno Addition to the City of Freeman, Hutchinson County, South Dakota

The Council discussed the impact of having one property in the middle of a single and multi-family district as general commercial district. Gering moved to change the property described as Lot One (1), Reno Addition to the City of Freeman, Hutchinson County, South Dakota from R-1 to B-2 classification for the purpose of expanding self-storage units. Motion failed for lack of a second.

Sewer Rate Appeals

Cody Fransen appealed his sewer rate due to lawn watering. S. Waltner moved to reduce the sewer rate to an average of 4200 gallons for a rate of $27.93 per month.  Olson seconded the motion. Roll call: all votes aye.

Russell Waltner appealed his sewer rate due to lawn watering. S. Waltner moved to reduce the sewer rate to an average of 2000 gallons for a rate of $16.00 per month.  Gering seconded the motion. Roll call: all votes aye.

Jake Gross appealed his sewer rate due to lawn watering. S. Waltner moved to reduce the sewer rate to an average of 4600 gallons for a rate of $30.59 per month.  Gering seconded the motion. Roll call: all votes aye.

Marlene Herman appealed her sewer rate due to a water softener leak. Gering moved to reduce the sewer rate to an average of 3000 gallons for a rate of $19.95 per month. D. Waltner seconded the motion. Roll call: all votes aye.

Deb Schultz appealed her sewer rate due to lawn watering. D. Waltner moved to reduce the sewer rate to an average of 4600 gallons for a rate of $30.59 per month.  S. Waltner seconded the motion. Roll call: all votes aye.

Ordinance 2015-02

The Council gave 1st reading to Ordinance 2015-02 an ordinance to increase landfill rates by approximately 25% and add a rate for CRT’s.

Resolution of Garbage Contract – Olivet

The Council reviewed the proposed rate increase for the City of Olivet and Hutchinson County.  D. Waltner moved to adopt the resolution of garbage contract for Olivet, effective March 1, 2015. S. Waltner seconded the motion. Roll call: all votes aye.

RESOLUTION OF GARBAGE CONTRACT RATES IN OLIVET

WHEREAS, the City of Freeman has operated for the past several years a Garbage Service for the City of Olivet and Hutchinson County for the disposal of solid wastes; and

WHEREAS, the City of Freeman shall continue to provide to the City of Olivet and Hutchinson County a weekly garbage collection service; now

BE IT RESOLVED, that the rates for garbage pickup shall be as follows:

1. A transportation charge of $225.00 per month for one weekly pickup trip to Olivet, to be shared equally between Hutchinson County and the City of Olivet; and a container charge of $45.00 per month for the first 300-gallon container per business; and a container charge of $34.00 per month for each additional 300-gallon container; and

2. A transportation charge of $225.00 per month for each additional weekly pickup, and a charge of $34.00 per month per container for each additional weekly pickup; and 

3. Sanitation service charges shall be billed monthly.

Dated this 2nd day of February, 2015.


Sam Sorensen, Mayor


ATTEST:


Lisa Edelman, Finance Officer

Ordinance 2015-03

The Council gave 1st reading to Ordinance 2015-03, an ordinance to establish a surcharge to repay the revenue bond used for improvements to the sewer system.

Recycle Supplemental Budget

S. Waltner moved to amend the 2015 recycle budget to increase it for the purchase of a baler in the amount of $62,000.00 to be paid for with grant funds received in 2015. D. Waltner seconded the motion. Roll call: all votes aye.

Fire Department Roster

Gering moved to approve the fire department roster dated February 13, 2014 as presented. Olson seconded the motion. Roll call: all votes aye.

Payloader Financing

S. Waltner moved to finance the payloader purchase of $160,000 at Merchants State Bank at a fixed rate of 2.95%. Gering seconded the motion. Roll call: all votes aye.

Tree Purchase

S. Waltner informed the Council that the trees along the border of Lion’s Park need to be replaced. It was recommended by John Ball to plant Ninebark Diablo trees. D. Waltner moved to purchase 50 trees from the Hutchinson Conservation District at $6.50 each. S. Waltner seconded the motion. Roll call: all votes aye.

Advertise for Pool Personnel

S. Waltner moved to advertise for guards and managers for the pool and to accept applications until the positions are filled. Olson seconded the motion. Roll call: all votes

Next Meeting

The next regular meeting will be Monday, March 2, 2015 at 7:30 p.m.

Executive Session

S. Waltner moved to go into executive session at 10:09 p.m. pursuant to SDCL 1-25-2(4) regarding contract negotiations. Olson seconded the motion. All votes aye.  Gering declared out of executive session at 10:38 p.m. No action taken.

Adjournment

Gering moved to adjourn at 10:48 p.m. S. Waltner seconded the motion. All votes aye.


Lisa Edelman, Finance Officer

Sam Sorensen, Mayor


Freeman City Council Regular Session - Monday, January 5, 2015

The Council of the City of Freeman met in regular session on Monday, January 5, 2015 at 7:30 p.m. at the Freeman City Hall. Mayor Sam Sorensen presided and the following members were present: Kevin Auch, Randy Broders, Charles Gering, Eva Olson, Donna Waltner and Steve Waltner. Also attending were City Administrator Carroll Vizecky, Finance Officer Lisa Edelman and Tim Waltner from the Freeman Courier.

Minutes of the January 5 Council meeting

S. Waltner moved to accept the January 5, 2015 regular session minutes as presented. Broders seconded the motion. All votes aye.

Vouchers & Salaries

Olson moved to approve the vouchers and salaries listed below for payment. Auch seconded the motion. Roll call: all votes aye.

PAYROLL - LIBRARY 2,486.08 

PAYROLL – RECYCLE 1,447.12 

PAYROLL - GOV’T BUILDING 169.51 

PAYROLL - POLICE DEPT 5,563.30 

PAYROLL - ADMINISTRATOR 1,902.63 

PAYROLL - ECON DEVELOPMENT 634.21 

PAYROLL - FINANCE 1,159.49 

PAYROLL - WATER 3,121.20 

PAYROLL - SEWER 2,796.12 

PAYROLL - REFUSE 1,724.04 

PAYROLL - STREET 440.29 

PAYROLL - PARK/POOL 440.29 

PAYROLL - COMMUNITY CENTER 8.33 

PAYROLL - AMBULANCE 1,083.47 

MERCHANTS STATE BANK, 941 deposit 6,234.06 

SD RETIREMENT 3,297.24 

SUPPLEMENTAL RETIREMENT 350.00 

WELLMARK, health insurance 8,065.26 

A & B BUSINESS, copier maintenance 411.36 

ACH FEES, payroll & utilities 30.00 

AFLAC, employee insurance 669.52 

AMAZON, library books & videos 1,138.63 

APPEARA, rugs 85.75 

AVERA QUEEN OF PEACE, drug testing 84.90 

BARNES & NOBLE, books 220.36 

B-Y WATER, water purchase 3,616.60 

B-Y WATER INTEREST 3,168.00 

CDW GOV, computer software 233.41 

CENTRAL FARMERS, supplies 93.18 

CITY OF FREEMAN, utilities 29.00 

CMC EXCAVATION, directional boring 8,877.57 

CONCRETE MATERIALS, deicing sand 1,927.64 

COUNTRY PRIDE COOP, gas & diesel 700.58 

DAYS INN, lodging 143.98 

DIANE SCHNABEL, safety apparel 141.24 

DOLLARS & CENTS, supplies 40.00 

EDWARDS’ TREE SERVICE, tree removal 950.00 

EMERGENCY MED PROD, supplies 175.92 

FAMOUS/SHOPPING CTR, on sale 2,537.15 

FENSEL’S ELECTRIC, supplies 440.39 

FENSEL’S GREENHOUSE, flower pots 1,620.00 

FINK LAW, attorney fees 129.90 

FIRST NATIONAL BANK, 6th St pmt 13,638.81 

FIRST NATIONAL BANK, sewer pmt 8,499.81 

FRED HAAR, supplies 159.60 

FREEMAN INTERNATIONAL, repair 201.28 

FREEMAN LUMBERYARD, supplies 119.25 

FREEMAN HOSPITAL, amb salary 928.33 

FREEMAN HOSPITAL, testing 278.00 

GOLDEN WEST, telephone service 818.88 

HD SUPPLY, water supplies & software 2,185.96 

IMT INSURANCE, fidelity bond 144.00 

JAMBOREE, supplies 17.89 

JOSH ANDERSEN, mileage & meals 186.55 

KLEINSASSER HTG, repair 190.08 

LAWNS UNLIMITED, sprinkler maint 75.00 

LISA EDELMAN, mileage 35.52 

MATHESON TRI-GAS, ambulance supp 39.20 

MITCHELL LANDFILL, garbage fees 2,557.62 

MR G’S, repair 137.00 

NORTHERN TRUCK, repair 393.45 

NORM’S, supplies 52.45 

NORTHWESTERN ELEC, electric & gas 6,780.33 

PETERBILT, garbage truck repair 234.61 

PITNEY BOWES, postage 300.00 

PITNEY BOWES, postage meter rental 148.50 

PLUNKETT’S, pest control 56.00 

PRAIRIE HOUSE, christmas party 740.00 

REPUBLIC/SHOPPING CTR, on sale 831.67 

RESEARCH TECH, library supplies 151.70 

RICHARD C. CUMMINGS JR, clothing 509.98 

RURAL MFG, repair 62.17 

SAARIE AUTO BODY, repair 1,009.05 

SECOND CENTURY, publishing 1,270.75 

SEH, wastewater project engineering 27,547.14 

SIOUX FALLS TWO WAY, pagers 2,803.00 

SD DEPT OF ENVIRONMENT, dues 30.00 

SD DEPT OF ENVIRON, discharge permit 1,500.00 

SD DEPT OF HEALTH, sewer testing 176.00 

SD DEPT OF REVENUE, refuse sales tax 642.19 

STERN OIL COMPANY, fuel & supp 2,240.89 

STUCKY ELECTRIC, repair 414.26 

TIGER DIRECT, library tablet 799.00 

TITAN MACHINERY, repair 711.81 

USTI, software support & supplies 4,698.95 

SOUTHEASTERN ELECTRIC, lagoon elec 1,155.20 

VERIZON WIRELESS, cell phones 208.85 

VON EYE CONST, window replacement 6,397.84 

WESTERN OFFICE, supplies 94.48

VOUCHERS 137,584.69 

SALARIES 22,976.08 

TOTAL VOUCHERS & SALARIES 160,560.77   

Financial Report

Broders moved to approve the financial report. Olson seconded the motion. Roll call: all votes aye.

Rezoning Hearing

The Freeman Storage/Aisenbrey hearing was postponed until the February meeting due to the weather conditions.

Wastewater Project

S. Waltner moved to authorize the advertising of bidding for the 2015 Wastewater Treatment Improvement Project. Broders seconded the motion. Roll call: all votes aye.

Resolution 2015-01 prepared by Meierhenry Sargent LLP was presented to the Council. This resolution gives approval for the issuance of a revenue bond to finance the wastewater treatment project. S. Waltner moved to adopt resolution 2015-01.  Auch seconded the motion. Roll call: all votes aye.

Resolution is published elsewhere in this addition of the Freeman Courier.

Library Board Appointments

Olson moved to appoint Meranda VanNingen and Brett Pidde as library board members. Broders seconded the motion. Roll call: all votes aye.

Contingency Transfers

Budget Ordinance 2013-04 designates a $31,000.00 contingency budget line item which can be transferred to cover any budget shortfall in the other departments. Gering moved to transfer the following dollar amounts from the contingency budget:

Council $  1,697.38

Police $  1,775.04

Community Center $     433.67

Liquor Operating - Shopping Center $25,880.92

The total of the contingency budget transfers is $29,787.01. Auch seconded the motion. Roll call: all votes aye.

Executive Session

Auch moved to go into executive session at 8:38 p.m. pursuant to SDCL 1-25-2(1) regarding personnel. S. Waltner seconded the motion. All votes aye. S. Waltner declared out of executive session at 9:51 p.m.

Auch moved to approve the following salaries for 2015. Broders seconded the motion. Roll call: all votes aye.

Mayor $900/qtr, $55/special meeting

Council member $450/qtr, $55/special meeting

Planning & Zoning $55/meeting

Police Chief - Richard Cummings Jr $18.54/hour

Police Officer - Jonathan Slevin $14.32/hour

Police Officer (part-time) – Craig Hansen $15.97/hour

Police Officer (part-time) – Doris Higgins $15.97/hour

Police Officer (part-time/non-cert) – Cole German $14.32/hour

City Administrator – Carroll Vizecky $54,590/year

Finance Officer – Lisa Edelman $20.54/hour

Administrative Assistant – Diane Schnabel $14.41/hour

Water Superintendent – Duane Walters $20.79/hour

Sewer Operator – Cody Fransen $17.00/hour

Refuse/Maintenance – Josh Dziadek $15.39/hour

Custodian (part-time) – Gregg Uecker $11.65/hour

Comm Center Custodian (part-time) – Doris Higgins $11.18/hour

Recycle/Rubble Site (part-time) – Jerry Saner $11.26/hour

Recycle/Rubble Site (part-time) – Russell Waltner $11.26/hour

Recycle Manager (part-time) – Laverne Graber $11.42/hour

Librarian, (32 hours/week) – Leann Kaufman $14.01/hour

Library (part-time) – Nancy Schmidt $9.09/hour

Library (part-time) – Judy Graber $8.70/hour

Library (part-time) – Bonnie Tschetter $8.70/hour

Fire Chief $1,004/year

Fire Mechanic $891/year

Ambulance Chief $1,004/year

Ambulance Salary $1258/year

Ambulance EMT $12.73/hour

Next Meeting

The next regular meeting will be Monday, February 2, 2015 at 7:30 p.m.

Adjournment

S. Waltner moved to adjourn at 9:58 p.m. D. Waltner seconded the motion. All votes aye.


Lisa Edelman, Finance Officer

Sam Sorensen, Mayor


Freeman City Council Regular Session - Monday, December 1, 2014

Freeman City Council Regular Session

Monday, December 1, 2014

The Council of the City of Freeman met in regular session on Monday, December 1, 2014 at 7:30 p.m. at the Freeman City Hall. Mayor Sam Sorensen presided and the following members were present: Kevin Auch, Randy Broders, Charles Gering, Eva Olson, and Steve Waltner. Also attending were City Administrator Carroll Vizecky, Finance Officer Lisa Edelman and Tim Waltner from the Freeman Courier. Guests in attendance included the following: Cody Fransen, Duane Walters, John Koch, Vern Arens, John Clem and Gary Kruger.

Minutes of the November 3 council meeting

S. Waltner moved to accept the November 3, 2014 regular session minutes as presented. Broders seconded the motion. All votes aye.

Vouchers & Salaries

Auch moved to approve the vouchers and salaries listed below for payment. Olson seconded the motion. Roll call: all votes aye.

PAYROLL - LIBRARY   2,499.00 

PAYROLL - RECYCLE   1,133.92 

PAYROLL - GOV’T BUILDING       143.31 

PAYROLL - POLICE DEPT   4,426.13 

PAYROLL - ADMINISTRATOR   1,902.65 

PAYROLL - ECON DEVELOPMENT       634.19 

PAYROLL - FINANCE   1,189.61 

PAYROLL - WATER   3,242.41 

PAYROLL - SEWER   2,749.86 

PAYROLL - REFUSE   1,590.67 

PAYROLL - STREET       419.22 

PAYROLL - PARK/POOL       419.22 

PAYROLL - COMMUNITY CENTER       300.94 

PAYROLL - FIRE   1,699.22 

PAYROLL - AMBULANCE   1,850.39 

MERCHANTS STATE BANK, 941 dep   6,571.03 

SD RETIREMENT   3,373.20 

SUPPLEMENTAL RETIREMENT       350.00 

WELLMARK, health insurance   8,679.66 

ACH FEES, payroll & utilities         30.00 

AFLAC, employee insurance       669.52 

AMAZON, library books & videos       721.90 

APPEARA, rugs         84.43 

AMPI, scale use           2.00 

ARENS ENGINEERING, recycle project       387.00 

AVERA QUEEN OF PEACE, drug testing         84.90 

BARCO, signs       400.10 

BIERSCHBACH EQUIP, supplies         69.82 

B & L COMMUNICATIONS, antenna         74.50 

B-Y WATER, water purchase   3,588.78 

B-Y WATER INTEREST   3,168.00 

CHARLES LARSEN TRUCKING   2,100.00 

CHIEF SUPPLY, police supplies         75.00 

CITY OF FREEMAN, utilities         29.00 

COUNTRY PRIDE COOP, gas & diesel   2,787.20 

CUMMINS CENTRAL, generator repair       597.71 

DEMCO, library supplies       530.94 

DIANE SCHNABEL, safety apparel       424.05 

DOLLARS & CENTS, supplies         42.40 

DUANE WALTERS, bulbs         63.35 

EQUIPMENT BLADES, supplies   1,378.95 

FAMOUS/SHOPPING CTR, on sale   1,946.04 

FENSEL’S ELECTRIC, supplies       321.73 

FENSEL’S GREENHOUSE, trees       365.00 

FINK LAW, attorney fees       105.98 

FLAGS USA       478.00 

FRED HAAR, supplies       772.46 

FREEMAN INTERNATIONAL, repair       314.00 

FREEMAN LUMBERYARD, supplies   6,482.57 

FREEMAN HOSPITAL, amb salary       246.08 

GENERAL LEE’S AG REPAIR, street sweeper       160.00 

GOLDEN WEST, telephone service       820.19 

HD SUPPLY, water supplies       868.36 

HERITAGE PHARMACY, supplies       115.74 

JAMBOREE, supplies         24.28 

JERRY’S REPAIR, sharpen chains         15.00 

KLEINSASSER HTG, repair       203.04 

KNODEL CONTRACTING, gravel   1,192.04 

LAWNS UNLIMITED, trees       318.10 

MATHESON TRI-GAS, ambulance supp       144.23 

MATT RIGO, meals         30.77 

METTLER FERTILIZER, lagoon spraying       620.53 

MILLER CONSULTING, computer software       818.25 

MITCHELL LANDFILL, garbage fees   2,253.42 

MR G’S, repair   3,736.28 

NORM’S, supplies         14.98 

NORTHWESTERN ELEC, electric & gas   4,871.06 

PITNEY BOWES, postage       300.00 

PLUNKETT’S, pest control         56.00 

REPUBLIC/SHOPPING CTR, on sale       764.99 

RICHARD CUMMINGS JR, police supplies         89.95 

RURAL MFG, repair   1,025.00 

RURAL MEDICAL CLINIC, physical       150.00 

SAARIE AUTO BODY, repair       176.45 

SAYLER STUMP GRINDING       250.00 

SECOND CENTURY, publishing       557.43 

SEH, wastewater project engineering 10,350.74 

SD BUILDING OFFICIALS, dues         50.00 

SD CITY MGMT, dues       150.00 

SD CODE ENFORCEMENT, dues         40.00 

SD DEPT OF HEALTH, sewer testing         44.00 

SD DEPT OF REVENUE, refuse sales tax       651.89 

SD FINANCE OFFICERS, dues         40.00 

SD HUMAN RESOURCE, dues         50.00 

SD MUNICIPAL LEAGUE, dues   1,171.25 

SD POLICE CHIEFS, dues         96.83 

SD STREET MAINTENANCE, dues         35.00 

STEAMWAY, library rug cleaning       255.75 

SOUTHEASTERN ELECTRIC, lagoon elec   2,600.00 

STERN OIL COMPANY, fuel & supp   1,451.23 

VERIZON WIRELESS, cell phones       208.85 

WEIDENBACH CONST, concrete       228.00 

WESTERN OFFICE, supplies         66.20 

VOUCHERS 84,381.13  

SALARIES   24,200.74  

TOTAL VOUCHERS & SALARIES 108,581.87  

Financial Report

Olson moved to approve the financial report. Auch seconded the motion. Roll call: all votes aye.

Liquor License Applications

The Council considered the applications for liquor licenses for 2015 submitted by the following:

1) On-Sale Liquor license for 2015

Application of: Bake’s

Location of: 115 East 3rd St

Freeman, SD  57029

2) Off-Sale Liquor license for 2015

Application of: Bake’s

Location of: 115 East 3rd St

Freeman, SD  57029

3) Off-Sale Liquor license for 2015

Application of: Freeman Shopping Center

Location of: 609 S US Hwy 81

Freeman, SD  57029

4) On-Sale/Off-Sale Wine license for 2015

Application of: Dollar General Store #10796

305 N US Hwy 81

Freeman, SD  57029

5) On-Sale/Off-Sale Wine license for 2015

Application of: Prairie House Restaurant, LLC

1121 S US Hwy 81

Freeman, SD  57029

No one was present at the meeting to show approval or rejection of these applications.

Auch moved to approve all five liquor licenses for 2015. Broders seconded the motion. Roll call: all votes aye.

Hearing for Amendment of Zoning Ordinance

The Council considered a petition for amendment of zoning ordinance reclassification of property from R-1 to B-2 for the property described as follows:

Lot One (1), Reno Addition to the City of Freeman, Hutchinson County, South Dakota

The Council discussed the impact of having one property in the middle of a single and multi-family district as general commercial district. No action was taken.

Ordinance 2014-08

Broders moved to give second reading and adopt ordinance 2014-08, an ordinance to amend the City of Freeman Zoning Ordinance, Ordinance 2007-02 to reclassify certain properties from Single-Two Family District (R-1) to General Commercial District (B-2). S. Waltner seconded the motion. Roll call: all votes aye.

Published elsewhere in this addition of the Freeman Courier.

Ordinance 2014-09

Auch moved to give second reading and adopt ordinance 2014-09, an ordinance to amend the City of Freeman Zoning Ordinance, Ordinance 2007-02 to reclassify property from Multi-Family District (R-2) to General Commercial District (B-2).  Broders seconded the motion. Roll call: all votes aye.

Published elsewhere in this addition of the Freeman Courier.

Recycle Addition Project

Administrator Vizecky presented a list of items that still need to be completed on the recycle building addition. Vern Arens presented a change order in the amount of $967.16 for 64.65 tons of aggregate base course because of unsuitable material that was found and replaced. It was questioned why this was not brought to the council when this was discovered several months ago. S. Waltner moved to cut a check in the amount of $17,150.00 for the balance due to James Steel, Inc. for the recycle building project without the change order increase and hold the check until the punch list is complete. Auch seconded the motion. Roll call: all votes aye.

Wastewater Project

John Clem presented a worksheet showing the surcharge required to repay the SRF loan and how decreasing the minimum sewer rate would affect cash reserves in the sewer fund.

Community Center

John Koch requested to transfer the community center responsibilities back to the Council and dissolve the governing board. The Council thanked the governing board members for all their hard work. S. Waltner moved to dissolve the governing board for the community center. Broders seconded the motion. Roll call: all votes aye.

Payloader

Gary Kruger from Titan Machinery presented specs for a payloader that was bid for the State of Minnesota. The bid award to the State of Minnesota is less money than the used loader that the city workers have been looking at.

S. Waltner moved to purchase a 2015 Case 721FXT Wheel Loader in the amount of $157,731.00 from Titan Machinery based on the State of Minnesota bid contingent on receiving all necessary documents from the State of Minnesota showing the bid specs and bid process. Gering seconded the motion. Roll call: all votes aye.

City Attorney Agreement

Auch moved to approve the following resolution for the appointment of a City Attorney and an assistant City Attorney. Broders seconded the motion. Roll call: all votes aye.

RESOLUTION 2014-05

RESOLUTION AUTHORIZING THE CITY OF FREEMAN,

TO ENTER INTO AGREEMENT FOR CITY ATTORNEY

WHEREAS, the City of Freeman desires to retain counsel to serve as City Attorney for the calendar year 2015; and 

WHEREAS, the law firm of Fink Law Office, P.C., and Eich Law Office, has proposed to perform such services as are set forth in the attached Agreement With City Attorney;

NOW THEREFORE BE IT RESOLVED, that the City shall be authorized to enter into a contract with Fink Law Office, P.C., and Eich Law Office (conflict attorney) in the form attached hereto, all pursuant to Section 1.0101 of the Revised Ordinances of the City of Freeman, South Dakota.

PASSED AND APPROVED this 1st day of December, 2014, by the City Council of the City of Freeman, South Dakota by the following vote:

Ayes: 5

Nays: 0

Absent: 1


City of Freeman


Sam Sorensen, Mayor


ATTEST:


Lisa Edelman, Municipal Finance Officer


(SEAL)

Joint Election Agreement

The Council was presented with the proposed agreement for a joint election with the Freeman Public School. S. Waltner moved to enter into an agreement with the Freeman School District 33-1 to hold a joint election on April 14, 2015 if needed, per agreement. Olson seconded the motion. Roll call: all votes aye.

Chapter 7.01 – Sidewalks

The Council discussed how to start enforcing the sidewalk ordinance already in place, revising the sidewalk ordinance or getting rid of the sidewalk ordinance. The city administrator was advised to put together a complete list of sidewalks that need to be repaired and areas where there aren’t any sidewalks.

Next Meeting

The next regular meeting will be Monday, January 5, 2015 at 7:30 p.m.

Adjournment

S. Waltner moved to adjourn at 10:19 p.m. Auch seconded the motion. All votes aye.


Lisa Edelman, Finance Officer


Sam Sorensen, Mayor

Freeman City Council Regular Session - Monday, November 3, 2014

Freeman City Council Regular Session

Monday, November 3, 2014

The Council of the City of Freeman met in regular session on Monday, November 3, 2014 at 7:30 p.m. at the Freeman City Hall. Mayor Sam Sorensen presided and the following members were present: Kevin Auch, Randy Broders, Charles Gering, Eva Olson and Donna Waltner. Also attending were Finance Officer Lisa Edelman and Tim Waltner from the Freeman Courier.

Minutes of the October 6 council meeting

Auch moved to accept the October 6, 2014 regular session minutes as presented.  Broders seconded the motion. All votes aye.

Vouchers & Salaries

Broders moved to approve the vouchers and salaries listed below for payment.  Olson seconded the motion. Roll call: all votes aye.

PAYROLL - LIBRARY   4,240.88 

PAYROLL - RECYCLE   1,757.51 

PAYROLL - GOV’T BUILDING       269.45 

PAYROLL - POLICE DEPT   6,104.94 

PAYROLL - ADMINISTRATOR   3,044.06 

PAYROLL - ECON DEVELOPMENT   1,014.69 

PAYROLL - FINANCE   1,906.37 

PAYROLL - WATER   5,136.71 

PAYROLL - SEWER   4,482.41 

PAYROLL - REFUSE   2,609.72 

PAYROLL - STREET       672.77 

PAYROLL - PARK/POOL       672.77 

PAYROLL - COMMUNITY CENTER       200.38 

PAYROLL - COUNCIL   4,696.00 

PAYROLL - AMBULANCE       811.54 

MERCHANTS STATE BANK, 941 dep 10,469.94 

SD RETIREMENT   5,033.84 

SUPPLEMENTAL RETIREMENT       525.00 

WELLMARK, health insurance   8,151.12 

ACH FEES, payroll & utilities         40.00 

AFLAC, employee insurance       669.52 

ALLEGIANT EMERGENCY, amb sup       383.75 

AMAZON, library books & videos       650.06 

APPEARA, rugs         84.43 

ARENS ENGINEERING, recycle project       955.75 

AVERA QUEEN OF PEACE, drug testing         84.90 

BEST WESTERN - PIERRE, lodging       201.98 

BEST WESTERN - SIOUX FALLS, lodging       529.95 

BIERSCHBACH EQUIP, supplies   2,413.43 

BONNIE TSCHETTER, mileage         39.22 

B-Y WATER, water purchase   4,147.00 

B-Y WATER INTEREST   3,168.00 

CARROLL VIZECKY, mileage & lodging       836.51 

CHIEF SUPPLY, police supplies         22.68 

CITY OF FREEMAN, utilities         29.00 

CITY OF SIOUX FALLS, water testing         87.00 

COMMERCIAL ASPHALT, patch mix   1,213.52 

COUNTRY PRIDE COOP, gas & diesel       801.98 

DAKOTA FLUID POWR, sweeper repair       651.99 

DANKO EMERGENCY, fire supplies       427.57 

DOLLARS & CENTS, supplies         48.67 

FAMOUS/SHOPPING CTR, on sale       772.00 

FENSEL’S ELECTRIC, supplies       226.38 

FINK LAW, attorney fees       118.75 

FRED HAAR, supplies         46.40

FREEMAN INTERNATIONAL, repair       189.40 

FREEMAN LUMBERYARD, supplies           7.11 

FREEMAN HOSPITAL, amb salary       105.46 

FREEMAN SHOPPING CTR, supplies         26.08 

GOLDEN WEST, telephone service       834.42 

HILLYARD, supplies         62.41 

HUTCHINSON CO, chip sealing & painting 18,635.20 

HUTCH CO REGISTER OF DEEDS, easement         60.00 

JAMBOREE, supplies         99.85 

JOE ANDERSEN, mileage         65.10 

LAWNS UNLIMITED, spraying       757.00 

LEANN KAUFMAN, mileage       164.25 

MATHESON TRI-GAS, ambulance supp         39.20 

MITCHELL LANDFILL, garbage fees   2,691.39 

MR G’S, repair   1,788.32 

NORM’S, supplies           7.47 

NORTHERN TRUCK, repair         79.20 

NORTHWESTERN ELEC, electric & gas   4,126.61 

PEGGY WALTNER, mileage         37.00 

PITNEY BOWES, postage       300.00 

PLUNKETT’S, pest control         56.00 

PRINTED IMPRESSIONS, recycle lettering       189.50 

REPUBLIC/SHOPPING CTR, on sale   1,287.39 

RURAL MFG, repair         77.45 

SAARIE AUTO BODY, repair       150.73 

SECOND CENTURY, publishing       313.82 

SEH, INC, sewer engineering 10,032.31 

SMIDT APPLIANCE, office furniture       308.00 

SD DEPT OF MOTOR VEHICLES, trailer lic         28.00 

SD MUNICIPAL LEAGUE, registration         25.00 

SDML, worker’s comp insurance   9,841.00 

SD ONE CALL, water locates       105.05 

SDPAA, liability insurance 20,277.26 

SD REDBOOK, fire training materials       366.00 

SD DEPT OF REVENUE, refuse sales tax       657.55 

SOUTHEASTERN ELECTRIC, lagoon elec   2,400.00 

STERLING WEST, playground fill   2,485.00 

STERN OIL COMPANY, fuel & supp   1,659.50 

TESSIER’S, service call       341.25 

VERIZON WIRELESS, cell phones       208.85 

WEIDENBACH CONST, concrete       255.75 

VOUCHERS 123,971.22  

SALARIES   37,620.20  

TOTAL VOUCHERS & SALARIES 161,591.42  

Financial Report

Olson moved to approve the financial report. Broders seconded the motion. Roll call: all votes aye.

Hearing for Amendment of Zoning Ordinance

The Council considered a petition for amendment of zoning ordinance reclassification of property from R-1 to B-2 for the property described as follows:

Lots One (1), Two (2), Eleven (11) and Twelve (12), in Block Twenty-Nine (29), and the East Thirty-Three (E 33’) of vacated Relanto Street lying West and adjacent to Lots One (1) and Two (2), in Block Twenty-nine (29), all being in Gross’ Sixth Addition, to the City of Freeman, Hutchinson County, South Dakota.

In order for a zoning amendment to be approved, the City Council shall determine that the proposed amendment will meet the following standards:

a) It will in no way endanger public health, safety, comfort, and general welfare;

b) It will not be injurious to the enjoyment of other property in the immediate vicinity; and

c) The establishment of the rezoning will not impede the orderly development and improvement of other nearby property for the uses permitted in the district.

No persons were present at the meeting to show approval or rejection of the amendment.

Upon finding that the above standards have been met, Broders moved to approve the zoning amendment as presented. Auch seconded the motion. Roll call: all votes aye.

Hearing for Amendment of Zoning Ordinance

The Council considered a petition for amendment of zoning ordinance reclassification of property from R-1 to B-2 for the property described as follows:

The portion of vacated Zeno Street located between Block Thirty (30) and Twenty-nine (29) being in Gross’ Sixth Addition, to the City of Freeman, Hutchinson County, South Dakota.

In order for a zoning amendment to be approved, the City Council shall determine that the proposed amendment will meet the following standards:

a) It will in no way endanger public health, safety, comfort, and general welfare;

b) It will not be injurious to the enjoyment of other property in the immediate vicinity; and

c) The establishment of the rezoning will not impede the orderly development and improvement of other nearby property for the uses permitted in the district.

No persons were present at the meeting to show approval or rejection of the amendment.

Upon finding that the above standards have been met, Broders moved to approve the zoning amendment as presented. D. Waltner seconded the motion. Roll call: all votes aye.

Ordinance 2014-08

The Council gave first reading to ordinance 2014-08 to amend the City of Freeman Zoning Ordinance, Ordinance 2007-02 to reclassify certain properties from Single-Two Family District (R-1) to General Commercial District (B-2).

Hearing for Amendment of Zoning Ordinance

The Council considered a petition for amendment of zoning ordinance reclassification of property from R-2 to B-2 for the property described as follows:

Lot 7 Y-1, formerly a portion of OL 7 Y of the City of Freeman being a part of Section 35, Township 99N, Range 56 west of the fifth PM, Hutchinson County, South Dakota.

In order for a zoning amendment to be approved, the City Council shall determine that the proposed amendment will meet the following standards:

a) It will in no way endanger public health, safety, comfort, and general welfare;

b) It will not be injurious to the enjoyment of other property in the immediate vicinity; and

c) The establishment of the rezoning will not impede the orderly development and improvement of other nearby property for the uses permitted in the district.

No persons were present at the meeting to show approval or rejection of the amendment.

Upon finding that the above standard have been met, Auch moved to approve the zoning amendment as presented. D. Waltner seconded the motion. Roll call: all votes aye.

Ordinance 2014-09

The Council gave first reading to ordinance 2014-09 to amend the City of Freeman Zoning Ordinance, Ordinance 2007-02 to reclassify property from Multi-Family District (R-2) to General Commercial District (B-2).

Ordinance 2014-07

Broders moved to give second reading and adopt ordinance 2014-07, an ordinance to increase the Community Center remodel budget to be funded by donations and grant revenue. Auch seconded the motion. Roll call: all votes aye.

Published elsewhere in this addition of the Freeman Courier.

Garbage Truck Tires

D. Waltner moved to purchase new rear tires for the garbage truck from Mr. G’s at a cost of $446.41 plus $20.00 for mounting per tire. Auch seconded the motion.  Roll call aye votes: Auch, Broders, Olson and D. Waltner. No votes: Gering. Motion passed 4-1.

Chapter 7.01 – Sidewalks

The Council discussed sidewalk repair, lots without sidewalks, snow removal from sidewalks, driveway width, culverts, and ditch restoration. Mayor Sorensen asked them to continue to review the ordinances that are in place and bring any recommendations to the administrator for the next meeting.

Next Meeting

The next regular meeting will be Monday, December 1, 2014 at 7:30 p.m.

Executive Session

Auch moved to go into executive session at 8:46 p.m. pursuant to SDCL 1-25-2(1) regarding personnel. Olson seconded the motion. All votes aye.

Auch moved out of executive session at 9:01 p.m. No action taken.

Adjournment

Gering moved to adjourn at 9:02 p.m. Broders seconded the motion. All votes aye.


Lisa Edelman, Finance Officer

Sam Sorensen, Mayor


Freeman City Council Regular Session - Monday, October 6, 2014

Monday, October 6, 2014

The Council of the City of Freeman met in regular session on Monday, October 6, 2014 at 7:30 p.m. at the Freeman City Hall. Mayor Sam Sorensen presided and the following members were present: Kevin Auch, Randy Broders, Charles Gering, Eva Olson, Donna Waltner and Steve Waltner. Also attending were City Administrator Carroll Vizecky, Finance Officer Lisa Edelman and Tim Waltner from the Freeman Courier.

Minutes of the September 4 & 12 council meetings

S. Waltner moved to accept the September 4, 2014 regular session minutes and the September 12, 2014 special session minutes as presented. Auch seconded the motion. All votes aye.

Vouchers & Salaries

Olson moved to approve the vouchers and salaries listed below for payment.  Broders seconded the motion. Roll call: all votes aye.

PAYROLL - LIBRARY   2,558.27 

PAYROLL - RECYCLE   1,397.70 

PAYROLL - GOV’T BUILDING       199.82 

PAYROLL - POLICE DEPT   3,886.69 

PAYROLL - ADMINISTRATOR   1,968.72 

PAYROLL - ECON DEVELOPMENT       656.24 

PAYROLL – FINANCE   1,253.18 

PAYROLL - WATER   3,056.70 

PAYROLL - SEWER   2,780.39 

PAYROLL - REFUSE   1,649.55 

PAYROLL - STREET       426.59 

PAYROLL - PARK/POOL       442.14 

PAYROLL - AMBULANCE       944.55 

MERCHANTS STATE BANK, 941 dep   6,008.01 

SD RETIREMENT   3,333.12 

SUPPLEMENTAL RETIREMENT       350.00 

WELLMARK, health insurance   8,151.12 

A & B BUSINESS, copier maintenance       429.98 

ACH FEES, payroll & utilities         30.00 

AFLAC, employee insurance       592.08 

AMAZON, library books & videos       372.49 

APPEARA, rugs         84.43 

ARENS ENGINEERING       849.00 

ASHLEY KOTILINEK, water dep refund         46.50 

BARCO, supplies       411.75 

BARNES & NOBLE, books       224.14 

BENDER’S SEWER, jetting       305.00 

B & L COMMUNICATION, police radios   3,406.00 

B-Y WATER, water purchase   3,822.50 

B-Y WATER INTEREST   3,168.00 

CENTRAL STATES WIRE, supplies       711.50 

CHIEF SUPPLY, police supplies       161.46 

CITY OF FREEMAN, utilities         29.00 

COUNTRY PRIDE COOP, gas & diesel   1,662.07 

CUMMINS CENTRAL POWER, repair   1,437.16 

DELL MARKETING, computer   2,067.09 

DEMCO, supplies       189.88 

DOLLARS & CENTS, supplies         49.13 

DUANE WALTERS, mileage       104.71 

EMERGENCY MED PROD, supplies         58.19 

FAMOUS/SHOPPING CTR, on sale   1,095.52 

FENSEL’S ELECTRIC, supplies       111.06 

FINK LAW, attorney fees         47.40 

FI